Ops Orders 3.18 (Discipline policy and review boards)

Question 1

Under the direction of the__1__, it is the Department’s intent to administer discipline
for both sworn and civilian employees in accordance with __2__

3.18.1

Answer 1

1. Chief of Police
2. City and Department policies in a
   manner which is fair, impartial, and consistent to all employees.

Question 2

Discipline and/or coaching/supervisor initiated training is intended to __1__ that have a negative impact on providing services to the
community and/or police operations.

3.18.1

Answer 2

1. correct inappropriate

behavior or policy violations

Question 3

If an employee is to receive discipline of a written reprimand, suspension, demotion, or
termination, as defined in this order and Addendum A of this order, a __1__ must be completed.

3.18.1

Answer 3

1. supervisory

investigation/citizen complaint investigation

Question 4

Investigation procedures outlined in Operations Order __1__, Misconduct
Investigations, and the employee association’s Memorandum of Understanding
(MOU)/ Memorandum of Agreement (MOA),__2__ followed.

3.18.1

Answer 4

1. 3.19

2. will be

Question 5

Only __1__violations will be considered for discipline.

3.18.1

Answer 5

1. sustained

Question 6

An investigation __1__required when a __2__ initiated training or
supervisory counseling is conducted/issued to .__3__

Answer 6

1. is not
2. coaching/supervisor
3. improve performance

Question 7

__1__ violations of policy may result in discipline.

3.18.1

Answer 7

1. Repeated

Question 8

In the case of a performance issue/minor policy violation where the employee does not have
any previous performance issues/minor policy violations during the __1__, documentation in the employee’s Performance Management Guide (PMG) and/or
coaching/supervisor initiated training __2__ offered by the employee’s chain of command to __3__
.

3.18.1

Answer 8

1. same performance rating year
2. may be
3. prevent future violations of the same policy/procedure

Question 9

The employee’s supervisor will document the performance issue/minor policy violation
and corrective action implemented in the supervisor notes.
• The employee __1__ provided a copy of the supervisor notes on a __2__ basis for
review and signature as a receipt.

Answer 9

1. will be

2 monthly

Question 10

Following approval by the __1__ to issue coaching/ supervisor initiated training rather than discipline; the affected employee will be notified of the deviation.

3.18.1

Answer 10

1 .commander/administrator

Question 11

Minor Policy
Violations

3.18.1

Answer 11

• Acts not involving repeat offenses or a reckless disregard for policy
• May be deemed as a performance issue
• Not listed in Addendum A of this order

Question 12

Coaching

3.18.1

Answer 12

• A type of “non-disciplinary“ counseling designed to help the employee gain greater
competence and confidence
• Assists in overcoming barriers to improve employee performance
• Used in situations where the employee needs skill development, desires to improve
job performance, is not working up to standards, behavior change is needed, and/or
desires career advancement

Question 13

Supervisory
Counseling

3.18.2

Answer 13

A type of counseling conducted in a face-to-face meeting between
the supervisor and the employee

Question 14

Supervisory Counseling

Per Unit 4’s [Phoenix Law Enforcement Association (PLEA)] MOU, a
supervisory counseling is __1__.

Answer 14

1. formal discipline

Question 15

Supervisory Counseling

(sworn employees must have notification within
__1__of the date of the policy violation)

3.18.2

Answer 15

1. two weeks

Question 16

Supervisory Counseling

__1__require the issuance of an NOI or the completion of an investigation

3.18.2

Answer 16

1. does not

Question 17

Supervisory Counseling

__1__ included in a Unit 4 employee’s Department __2__

3.18.2

Answer 17

1. must be

2. personnel file

Question 18

Supervisory Counseling

__1__ also be documented in the employee’s performance evaluation and in sustained
misconduct investigations, in accordance with the __2__

Answer 18

1. may

2. MOU/MOAs

Question 19

Written Reprimand Violations

• Acts involving __1__ offenses or a __2__ for policy
• Listed in Addendum __3__of this order

Answer 19

1. repeat
2. disregard
3. A

Question 20

Written Reprimand Violations

Possible discipline:
__1__
__2__

3.18.2

Answer 20

Possible discipline:

1. Written reprimand
2. Eight (8) or 24 hour suspension

Question 21

Written Reprimand Form 14-8D

Disciplinary documentation detailing a policy violation which requires the
authorization of a __1__

Answer 21

1. bureau/precinct commander/administrator

Question 22

Written Reprimand Form 14-8D

Must be __1__ and __2__ by the employee and a copy given to the employee

Answer 22

1. reviewed

2. signed

Question 23

Written Reprimand Form 14-8D

• Requires the issuance of an __1__and the completion of an internal investigation
• Must be included in the employee’s Department personnel file
• Information detailed in a Written Reprimand form __2__ be documented in the current
performance evaluation year.

Answer 23

1. NOI

2. may

Question 24

Written Reprimand Form 14-8D

If within __1__ of the date of discipline, information in a Written Reprimand form
will be documented in sustained misconduct investigations

Answer 24

1. three years (3)

Question 25

Suspension
• A mandatory temporary leave from work without pay from __1__ (length of time)
• Will be authored by the__2__

Answer 25

1. eight (8) to 240 hours

2. City Human Resources Department

Question 26

Class I Violations

• Acts involving an \_\_1\_\_disregard for policy
• Will be referred to the \_\_2\_\_
• Listed in Addendum A of this order
• Possible discipline:
∗\_\_3\_\_  suspension

Answer 26

1. increased
2. executive assistant chief
3. 8 - 24 hour suspension

Question 27

Class II Violations

• Acts adversely affecting Department operations or involve egregious unprofessional behavior
• Will be referred to the __1__ or __2__
• Listed in Addendum A of this order
• Possible discipline:
∗ __3__ suspension
∗ Demotion

Answer 27

1. executive assistant chief
2. DRB
3. 24 or 40 hour

Question 28

Class III Violations

• Acts so serious and malicious in nature, they may require immediate intervention by
the \_\_1\_\_ with the immediate removal of all employee
responsibilities
• May be referred to the \_\_2\_\_
• Listed in Addendum A of this order
• Possible discipline:
∗ \_\_3\_\_ hour suspension
∗ Demotion
∗ Termination/Loudermill Hearing

Answer 28

1. Chief of Police (or designee)
2. DRB
3. 40, 80, or 240