Operations Orders Section 3 Flashcards
In addition to other notifications made by the Duty Commander reference a serious incident, the following notifications will be made by the Duty Commander or designee.
OPS-3.3.A
PLEA on-call representative will be notified from a list
PPSLA on-call representative will be notified from a list
One PLEA and/or one PPLSA rep may respond to the scene and attend the ________ conducted by a person designated by the on-scene supervisor.
OPS-3.3.B
The secondary briefing
*will not be the rep that directly represents employees during investigations.
A _______ _________ involves death, serious injury (hospitalization), officer-involved shootings, prolonged or violent tactical operations, major disaster scenes, etc.
A ________ _________ is conducted by the on-scene supervisor at a confidential location (inside a building, Mac van, etc) and WILL include a detailed dissemination of the information available on the incident.
A ________ _________ is conducted by a person designated b y the on-scene supervisor and will be a general information session.
OPS-3.1.2
Serious incident
Primary briefing
Secondary briefing
Employees will be permitted and encouraged to contact _______ or other _______ as soon as practical after a serious incident.
Employees will be permitted to contact a ______ or _______ representative, if requested.
If a _________ is dispatched, one-on-one support to the employees involved in a serious incident should be encouraged and provided at the location where the employees were directed.
OPS-3.1.4-6
Spouse or other family members
PLEA or PPSLA
CISM Team
Following personnel will participate in a primary briefing: ________, ________, ________, ________, ________, ________
The following personnel may participate in the secondary briefing: _______, _______, _______
OPS-3.1.5A-B
Assigned criminal investigators, Phoenix Police management, County Attorney’s Office representative, Professional Standards Bureau investigator and supervisor, Incident Review Unit representative, Phoenix Police Media Relations personnel.
PLEA and/or PPSLA representative, CISM coordinator or designee, any other interested parties who are allowed by the on-scene supervisor.
The _______ will determine transfers and establish methods and processes by which transfers are completed.
The _______will have the right transfer employees within the police department in a manner most advantageous to the city.
The _______ ___ _________ is responsible for the review and approval of transfers and reserves the right to amend or change any transfer.
The _______ will be the final approving authority regarding all transfers.
OPS-3.2.1A1-4
The Police Chief
The Police Chief
The Office of Administration
The Police Chief
The date a transfer process was completed and the employee moved into their new position is ________.
OPS-3.2.2G
The effective date of transfer
The _______ is the date established by the Executive Police Chief or designee to fill a vacancy.
OPS-3.2.2H
Official opening date
The ________ process is an established process used to fill an opening.
OPS-3.2.2H
Selection process
What are the selection processes?
All transfers will occur on ______.
OPS-3.2.2H
Selection Process 1: Addendum B
Selection Process 2: Addendum C
Civilian Selection Process: Addendum D
Seniority Selection Process: Addendum E
Monday.
All employees will use the _______ when requesting a transfer from one position to another, even when the transfer is to a position where a memorandum and/or résumé is requested.
Employees may submit a Transfer Request form for any position they are interested in ________.
Employees may have _______ Transfer Request forms on file; however, employees are responsible for managing their Transfer Request forms and should only apply for positions of genuine interest.
OPS-3.2.3A1-3
Transfer request for 80-515D
At any time.
Unlimited
Supervisors _______ make comments reference the employees suitability for the requested position
. Comments _______ be the information already documented in supervisor notes, the employees file, or performance evaluations.
All signed transfer request forms are to be forwarded to _______ by _______ of the effective date of transfer.
OPS-3.2.3A.5
Should, should
OPS-3.2.3A.8
Fiscal Management Bureau, noon on Wednesday the week prior
When a position ________ advertised in the TOB, transfer request forms signed by the bureau/precinct Commander/administrator and on file with the bureau/precinct administrative Sergeant or designee as of noon Monday, _________ prior to ________, will be considered first for that particular position.
When a position _____ advertised in the TOB, transfer request forms will be submitted by _______.
OPS-3.2.3A.6
Is not, two weeks, official opening date
OPS-3.2.3A.7
Is, the closing date of the advertisement
Once submitted and signed by the employees chain of command transfer request forms will be distributed as indicated:
The ________ will maintain a file of all transfer request forms for positions within their bureau/precinct.
Position transfers from 10/precinct to another require written approval from _________.
OPS-3.2.3B1
Original: sent to bureau/precinct housing desired position
Copy: given to requesting employee
OPS-3.2.3B2
Bureau/precinct commanders/administrators
OPS-3.2.3B4
The affected assistant chief
It is the __________ responsibility to rescind all unwanted transfer request forms when they are no longer desired.
All transfer request forms WILL expire __________.
Employees may rescind a transfer request form at any time___________ by directing a memo ___________.
OPS-3.2.3C
Employees
OPS-3.2.3C1
January 31st of each year
OPS-3.2.3C2
prior to 5pm on the Monday one (1) week before the transfer, to their supervisor.
Employees who accept an at-request transfer or a transfer to a specialty detail, will remain in that assignment ________________.
What are the five exceptions to the mandatory one-year rule?
OPS-3.2.3D.1
a minimum of one year
OPS-3.2.3D.3
1) Employees requesting a transfer to patrol from specialty detail
2) Employees requesting assignment to specialty position from patrol
3) Employees requesting a specialty position where only one candidate submitted a request (asst chief approval)
4) Employees who are going to be promoted
5) Newly created positions
After requesting an at-request initial transfer, an employee may request __________ within the “work unit for the purpose of transfer” without being required to stay in the initial assignment for a minimum of one year.
Reassignment will only be granted when the position has ____________.
OPS-3.2.3D.2
one additional reassignment
the same job description/duties and selection process.
Sergeants or lieutenants who transferred for the good of the department to fill a vacancy, are required to stay in the position for __________.
Sergeant or Lieutenant who transfer for the good of the department cannot submit a transfer request form until _______ months have passed and the new transfer will not be granted until they have completed their ___________ assignment.
Probationary employees cannot submit a transfer request form until ______ months have passed, and a new transfer will not be granted until they have completed their ________.
OPS-3.2.3D4
Six months
Five months, six month
OPS-3.2.3D5
11 months, probationary period
Employees requesting a temporary transfer must meet the following criteria:
Employees may be transferred on a temporary basis to any position within their job class with the approval of the ________.
If the temporary transfer involves two bureaus, the transfer must be approved by both _____________.
Temporary transfers will normally not exceed _______.
OPS-3.2.4A
- Must not be on probation
- Must not presently be the subject of an ongoing investigation for alleged misconduct
- Must have received an overall rating of “met” on their most recent performance rating
- Must have their supervisors approval
OPS-3.2.4B1-3
Bureau/precinct commander/administrator
Bureau/precinct commanders/administrators or their designee
OPS-3.2.4C
30 days
Unless otherwise indicated in addendum F of this order, employees seeking an assignment in a specialty position must meet the following requirements:
OPS-3.2.5A
1) have a minimum of three years experience as a Phoenix Police Officer by closing date of the job announcement (exceptions of the three-year minimum are noted an addendum F of this order) or be off of probation as a Phoenix Police Sergeant.
a) once probation has been completed as a Phoenix Police Officer, lateral and prior service certified police officers may use 50% of other police agency time to meet the three-year requirement. b) documentation of time served with the other agency must be included with the transfer request form. (Prior service time cannot be used to meet the minimum time and classification requirements for promotion processes. Prior service time does not count for any surgeon or above positions.)
2) have a minimum overall rating of “met” of their last two performance evaluations.
(Scheduled and unscheduled performance evaluations will be reviewed and considered as part of the transfer process.)
3) have no past or pending discipline or a written reprimand of a relevant nature, suspension or demotion that would, in the opinion of the gaining division/bureau/precinct commander/administrator, adversely impact and employees ability to effectively carry out the requested assignment.
(Employees who are on a specialty/certified transfer list, and who engage in any misconduct (as specified in section 5.A.(3) above), maybe passed over. The police chief will review all instances in which an employee has passed over an existing list due to issues related to misconduct/discipline as described in this order.)
4) specific qualifications are outlined an addendum F of this order.
Patrol precinct squad sergeant positions (excluding patrol specialty sergeant positions) will be filled by any department sergeant _________ who has a current transfer form on file ________ prior to the official opening date.
Precinct squad sergeant positions will be selected based one of three applicable criteria:
Lieutenant assignments will be made at the direction and discretion of ___________.
OPS-3.2.5B1-3
Off probation, two weeks
1) The sergeant with the most seniority in rank will be selected to fill the position.
2) If no transfer request forms are currently on file, those submitted within the two-week window maybe considered by the precinct commander.
3) if no transfer request forms are on file, or sergeant that submits a two-week window transfer request form is not selected to fill the position by the precinct commander, the position will be filled by a GOD transfer or a newly promoted to sergeant.
(A newly promoted to sergeant will remain in the position for one year.)
OPS-3.2.5C
The police chief
All current and newly created positions will be advertised in the transfer ops bulletin except the following positions:
The advertisement will include the following:
OPS-3.2.6A
1) positions which have already been advertised in the TOB we’re a list was created and the list has not expired or been exhausted.
2) positions within units that have squads with different/various work hours and/or N-days.
3) non-specialty patrol officer positions when a transfer request form is on file as outlined in section 3 of this order (sergeants and lieutenants see section 5.B and 5.C of this order)
(If no transfer request forms are on file, commanders will advertise openings within the precinct. If no qualified applicants are identified to the precinct advertisement transfer request forms will be solicited via an announcement in the TOB.)
OPS-3.2.6B
1) application period and selection process being used.
2) specific position with short description of the position.
3) contact person for transfer information.
Undercover officer/specialty detail rotations apply to the following assignments:
The purpose of the rotation is because:
Maximum length of assignment for officers assigned to affected positions will be ________?
Maximum length of an assignment for officers/sergeants assigned to the _______ will be four years.
In no event will an extension exceed _____?
OPS-3.2.8A
1) undercover detectives assigned to the street enforcement squads of the Drug Enforcement Bureau
2) undercover officers assigned to the vice enforcement unit of DEB
3) Mayor’s protection detail (sergeant and officers)
OPS-3.2.8B
It is recognized that officers who perform extended assignments in certain specialty details are increasingly placed at risk for development of psychological and personal problems that can impact their performance and professional lives.
OPS-3.2.8C
5 years
Mayor’s Protection Detail
1 year
Rotated undercover personnel MAY NOT be considered for transfer back to an undercover assignment until they have served a minimum of ______ in a non-undercover capacity.
Rotated Mayor’s Protection Detail personnel may not be considered for transfer back to the Mayor’s Protection Detail until they have served at least ______ outside the detail.
OPS-3.2.8C6-7
1 year in a non-undercover capacity
At least 4 years outside the detail
Reference “Selection Process 1”,
The selection process ______ include a department file review AND ________ review, and is not _______.
Once the file and resume have been reviewed, a limited number of applicants will be invited to the ________?
If no list is made in the final selection, the ____________ will discuss the top candidates with the Police Chief.
No more than _____ candidates for 1 position will be discussed.
__________ reserves the right of final approval of specialty positions.
OPS-3.2 Addendum B
WILL, resume
Oral interview (not numerically scored)
Affected Division Commander or designee
3 candidates
The Police Chief
Reference “Selection Process 1”,
If a list is created during the final selection, it is good for _______, unless it is _______.
Applicants will be selected ___________.
_________ will be the final approving authority regarding all transfers.
OPS-3.2 Addendum B
1 year, exhausted
in the order of their placement on the list.
The Police Chief
Reference “Selection Process 2”,
This selection process _____ consist of scoring.
The entire process, which includes scoring of _______ and ______, will be worth _____ points.
Seniority will be worth _____ points.
Oral interview will comprise of no less than _____ and no more than _____ points.
Each full years as a Phoenix Officer or Sergeant will count as _______ point, to a maximum of ______ points.
After scoring is completed, and two or more applicants are tied with an identical score, selection will be based on ________, with the ______ having final authority.
OPS-3.2 Addendum C
WILL
Seniority, oral interview, 100 points
10 points
25, 90 points
one half, 10 points
Seniority, Police Chief
Reference “Civilian Selection Procedures”,
____ civilian vacancies in the department, including temporary and grant positions, _____ be advertised in the _________.
The affected bureau/precinct will post a roster for employees to sign to be considered for the position for ____________.
OPS-3.2 Addendum D
ALL, will, Transfer Ops Bulletin
14 consecutive days
Reference “Seniority Selection Process”,
__________ will review transfer requests and/or resumes that are on file from interested officers/supervisors for a vacancy.
__________ will fill vacancies from existing transfer requests on file.
If no transfer requests are on file, _______ may transfer personnel for the good of the department (G.O.D.)
When two or more employees have the same length of time in class, the employee __________ will be considered senior.
Length of time in assignment ________ be considered for seniority.
_______ will be the final approving authority regarding all transfers.
OPS-3.2 Addendum E
Bureau/Precinct Commander/Administrator
Precinct Commanders
Precinct Commanders
with the longest certified city employment
CANNOT
The Police Chief
The reserve division chain of command is comprised of the following ranks:
_______ may change or eliminate the reserve division at any time.
Current full-time Phx Police Officers, in good standing, are eligible to transition to the reserve division, without a break in service with the department, under the following conditions:
OPS-3.3.1
Assistant Chief, Commander, Lieutenant, Sergeant, Officer
The Police Chief
1: Employee must submit a memorandum to reserve division at least 30 days prior to separation date
2: Police Chief or designee AND reserve division Asst Chief will have the final approval of all employees transferring to the reserve division
Upon assignment to a higher classification, ALL reserve officers will be placed on probationary status for ____ hours commencing with the first day of their new assignment within that class.
Reserve will complete and submit a copy of their monthly time sheet to _______ no later than _______.
OPS-3.3.3B
500 hours
their immediate supervisor AND the reserve division, no later than the 5th calendar day of the following month
All reserve officers, regardless of rank, must serve a minimum of ______ hours per quarter calendar.
A reserve officer may request a waiver of one quarter by submitting a _________ to the _________ via the officers chain of command.
The Police Chief or his designee may grant the officer a leave of absence up to ______.
OPS-3.3.C8
60 hours
written memo, reserve division
1 year
Reserve officers will be assigned to a specific patrol squad or bureau detail at the discretion of _______, after consultation with the reserve officer and the approval of ________.
The reserve officers assigned full-time supervisors responsibilities are:
OPS-3.3.4A
the Reserve Assistant Chief, the receiving bureau/precinct Commander/Administrator
1: Responsible for the reserve officer assigned to their squad/detail
2: Will ensure that reserve officer receives all subpoenas and department mail on a timely basis
3: WILL keep notes on reserve officers and WILL be responsible for completion of the annual performance evaluations including commendations
What are the reserve supervisor responsibilities?
Reserve officers will be given annual performance evaluations ______ and conducted by ______.
The maintenance of accurate and complete reserve records for the hours of service completed by each reserve officer is the responsibility of _________.
OPS-3.3.4E
To ensure that reserve officers under their supervision properly perform and comply with the administrative requirements of the reserve division
January of each year, the assigned full-time supervisor with recommendation by the immediate reserve supervisor
the Reserve Division
Reserve officers, regardless of rank, will be compensated for court overtime at __________.
Alleged misconduct, either on or off duty, or neglect of duty by a reserve officer, will be investigated by ______.
A reserve officer who completes _____ years of honorable service and leaves in good standing, is eligible for __________.
OPS-3.3.7B
1.5 times the hourly rate of a step 5 full time officer
the assigned full-time supervisor. Notification will also be made to the officers reserve supervisor
10 or more years, end of service recognition
All requests for overtime will be submitted to the employees ________.
If the immediate supervisor will be unavailable for several work days, the request will be submitted to the employees _________.
Holdover overtime for all PLEA unit employees, sergeants, and Lieutenants will be calculated after _______.
OPS-3.4.2C
immediate supervisor as soon as practical
next higher ranking supervisor
the first 7 minutes
Overtime will be worked and is allowed when assigned by __________.
Officer will be paid for a minimum of ______ minutes when any combinations of calls equals ______ or more minutes.
_______ can place an off duty working officer to on duty status.
OPS-3.4.2D
The Police Chief of his designee
15 minutes, 7 minutes
The Duty Commander or Bureau/Precinct Commander (OPS-3.4.2D2)
Overtime pay will not be granted while:
Granting overtime should be avoided if an employee is on a paid leave status.
If it appears that an exception should be permitted, the exception shall be approved by _______?
OPS-3.4.2F
1: On sick leave and the OT assignment occurs during employees regularly scheduled hours
2: On industrial leave
the appropriate Division Commander
When an officer is required and assigned to be available for immediate emergency call-out at times that the officer is not otherwise on duty, and the officer complies with department regulations, the officer will be compensated as follows:
OPS-3.4.3A2
PLEA unit employee: $60 per n-day, $40 per work day
Sgt & Lt’s: $80 per n-day, $40 per work day
Employees may be granted the opportunity to exchange shifts (AWR) up to a maximum of ______.
All AWR’s are subject to approval by _______.
It is the _______ responsibility to insure the AWR form is properly completed.
The completed AWR will be submitted to the employees supervisor at least _____ days prior to the requested date of the AWR.
OPS-3.4.6
Up to 10 shifts per year
Commander/Administrator or designee
employees
seven days before
The employees supervisor will forward the AWR form to the second level supervisor for final approval ______ days before the scheduled date of AWR.
It is the employees responsibility to insure that all shift trades are paid back within _____ days of the initial shift being traded.
Partial AWR shifts must be a minimum of _____ hours for eight hour shifts and _____ hours for a ten hour shift.
OPS-3.4.6M
5 days (may be waiver by second level supv in emergency)
28 calendar days
4 hours, 5 hours
Sergeants assigned to ______, ______, ______, and ______ and brief an assigned squad on a regular basis, are eligible for pre-briefing time compensation.
Eligible sergeants must conduct briefings on at least _______ of their normal work days during a given pay period to receive compensation.
Eligible sergeants will be compensated ______ hours of overtime per pay period, paid at time and a half.
OPS-3.5.4A
Patrol Division, Traffic Enforcement Units, Neighborhood Enforcement, and Airport Unit
one half
1.5 hours (check “pre-briefing” on OT slip)
All requests for leave or absence with or without pay will be submitted through _______ to the employees ________.
Requests for leave or absence with pay, not in excess of 30 working days, will require approval by ________.
Requests for leave of absence without pay, no in excess of 30 working days, will require approval by _______.
OPS-3.6
LOTS, immediate supervisor
immediate supervisor
Police Chief
All leave requests without pay for more than 30 working days, excluding industrial injury leave, will require the approval by all of the following:
OPS-3.6.1B5
Police Chief, City Manager, City Personnel Director
Employees are required to schedule time off with their supervisor at least ______ in advance.
OPS-3.6.3B
one work day
If an employee is tardy less than _____ minutes, the supervisor cannot charge the employees leave bank, but can hold the employee accountable for the tardy incident.
In determining leave usage, tardiness of _____ or more minutes will be rounded to the nearest 15 minutes.
OPS-3.6.4A-B
7 minutes
7 minutes
