Open Enrollment - Chapter 9 Flashcards
What user based security group has permission to initiate, close, and finalize open enrollment?
Benefit Administrator
True or False: Open enrollment will be initiated once, but closed and finalized multiple times
True
What must be done if the eligibility is incorrect for the population after initiating open enrollment?
Cancel Open Enrollment (or Rescind)
True or False: The best practice is to have an approval step in the change benefits for open enrollment business processes
False
Why would a company administer an open enrollment?
Companies sometimes do this once a year to include new benefit rates, addition of new plans, and elimination of old plans.
What are the three basic steps to an open enrollment event in Workday
- Initiating the event
- Closing
- Finalizing
What should you also consider with open enrollment?
Eligibility changes need to be managed a coordinated with open enrollment. These changes may be due to new hires or employees who are newly eligible because of a job change, or due to a loss of eligibility through termination.
The task to enter elections will be delivered based on the configuration of what BP?
Change Benefits for Open Enrollment BP
Who can enter and submit changes?
Benefit Partner, Benefits Administrator or Employee
What tasks can the Benefit partner do with open enrollment?
- Can enter or correct Benefit Elections
2. Views Open Enrollment Status Report
What task can the Benefit Administrator do with open enrollment?
- Initiate the open enrollment
- View the open enrollment status report
- Send enrollment notification emails (Send reminder emails task)
- Can extend the open enrollment window
- Closed open enrollment to the employees (Close open enrollment task)
- After closing Open Enrollment, can make election changes or corrections
- Finalizes and activates employee elections (finalize open enrollment task)
- Cancels Open Enrollment if necessary
Setting up Open Enrollment - Describe how this would be done.
The same requirements for setting up and processing a benefit event apply to setting up and processing an open enrollment event. These include: 1. Benefit Event Type (for open enrollment) 2. Enrollment Event Rules 3. Benefit group 4. Benefit plans 5. Dependencies 6. Benefit Plan Year definition 7 Period schedules
Describe the Benefit Event Type for Open Enrollment
Create an open enrollment event you will use when running open enrollment for a specific benefit group. You may have more than one open enrollment event defined for different benefit groups.
Note: All coverage types in the Plan Year definition should be included in Open Enrollment so their elections roll over from one plan year to the next.
Describe the Enrollment Event Rules for Open Enrollment
Defines all the rules of the open enrollment event, including coverage begin date, what changes are allowed for each coverage type, and what defaults occur if no changes are made.
Although coverage begin date should always be configured to use event date for Open Enrollment, the deduction begin date could be configured differently.
Describe the Benefit Group for Open Enrollment
Based on eligibility rules, Defines the group of employees for participation in the open enrollment processing. Each benefit group can be processed separately and can use different Open Enrollment event types. You can select multiple benefit groups if they use the same event type and end date.
Describe the Benefit Plans for Open Enrollment
All existing benefit plans may need to be edited with changes, including benefit rates.