Objective 3 - Employee Benefit Strategy Flashcards
Definition of employee benefits
Broad definition - includes virtually every form of compensation other than direct wages, including:
1. Employer’s share of legally-required payments (such as Social Security)
2. Payments for time not worked (such as paid sick leave, paid vacations, and holidays)
3. Employer’s share of medical and medically-related payments
4. Employer’s share of retirement and savings plan payments
5. Miscellaneous benefits (such as employee discounts, severance pay, and educational expenditures)
More limited definition - excludes legally-mandated benefits
Reasons for the growth of employee benefit plans
- Business reasons - help attract and retain capable employees, improve morale and productivity
- Collective bargaining - Taft-Hartley Act requires good-faith collective bargaining over conditions of employment (including benefit plans)
- Favorable tax legislation - many plans designed to maximize available tax benefits
- Efficiency of employee benefits approach - marketing benefits through employer is cost-effective and admin. efficient channel
- Wage increase limits - during WWII and Korean War led to expansion of employee benefits as a way to increase total compensation
- Legislative actions - government has encouraged
Characteristics of the group technique of providing employee benefits
(All but last item meant to minimize adverse selection)
- Only certain groups eligible - not groups formed solely to obtain insurance
- Steady flow of lives through group - to maintain fairly healthy group
- Minimum number of persons in group - to prevent less-healthy lives from being major part
- Minimum participation requirements - such as 75% of employees in plans where employee pays part
- Eligibility requirements and waiting periods imposed
- Maximum limits for any one person - to prevent excessive coverage for any one unhealthy individual
- Automatic determination of benefits - based on formula (i.e., multiple of salary) to prevent unhealthy lives from obtaining large benefit amounts
- Central and efficient admin agency - minimize expenses and handle mechanics of benefit plan
Questions to ask in evaluating employee benefit plans
- What are objectives of employer / employee?
- What benefits should be provided?
- Who should be covered under benefit plan? Retirees, dependents?
- Should employees have benefit options?
- How should benefit plan be financed?
- How should benefit plan be administered? By employer, insurer, TPA?
- How should benefit plan be communicated?
Reasons for using the functional approach to designing and evaluating employee benefits
- Must be organized to be as effective as possible in meeting employee needs
- Avoiding waste in benefits can be important cost-control measure for employers
- Important to analyze where current benefits may overlap and costs may be saved
- Systematic approach needed to keep benefits current, cost effective, and compliant w/ regs
- Systematic approach needed to ensure benefits can be integrated with each other
Steps in applying the functional approach to employee benefit plan design and evaluation
- Classify employee and dependent needs or objectives into logical functional categories (list)
- Classify categories of persons employer may want / need to protect (list)
- Analyze current benefits with respect to employee needs and desired categories of covered persons
- Determine gaps in benefits or overlapping benefits in current plan
- Consider recommendations for plan changes to meet any gaps in benefits and to correct any overlapping benefits
- Estimate costs or savings from each of recommendations made
- Evaluate alternative methods of financing or securing benefits
- Consider other cost-saving or cost-containment techniques for current and recommended benefits
- Decide upon appropriate benefits, methods of financing, and sources of benefits
- Implement changes
- Communicate changes to employees
- Periodically reevaluate employee benefit plan
Common loss exposures covered by employee benefit plans
- Medical expenses for employees (active / retired) and dependents
- Losses due to Ee disability (STD/LTD)
- Losses due to death of active Ee, Dependents, Retirees
- Retirement needs of Ees and dependents
- Capital accumulation needs/goals
- Needs arising from unemployment / temporary termination or suspension of employment
- Needs for counseling - financial, retirement, other
- Losses resulting from property and liability exposures
- Needs for dependent care assistance (child-, elder-care)
- Needs for educational assistance for Ees or dependents
- Needs for LTC for Ees (active/retired) and dependents
- Other needs or goals (such as incentive programs)
Categories of persons may want to or be required to provide benefits for
- Active full-time employees
- Dependents of active full-time employees
- Retired former employees
- Dependents of retired former employees
- Disabled employees and their dependents
- Surviving dependents of deceased employees
- Terminated employees and their dependents
- Employees (and dependents) on temporary leaves of absence (such as military)
- Active employees who are not full time (such as part-time employees and directors)
Typical elements of CDHPs
- HDHP
- Individual health account to pay for expenses not covered by HDHP
- Info and tools for health ed, finding high-quality low-cost providers
- Communications program to encourage consumerism and healthy behaviors
- Health coach or consultant to help individuals use info, provide guidance on use of providers
- For serious chronic conditions, proactive med professional to coord care for patient
Basic plan structure of CDHPs
- First-dollar coverage provided through health care account
- Employee responsible for difference between account amount and deductible
- After deductible, coinsurance and copays apply
- Deductibles, coinsurance, and copays differ for single versus family, IN vs OON
Types of health care accounts
- HSA
a) Must accompany HDHP with min deductible ($1200 ind, $2400 fam) and MOOP ($5950 ind, $11900 fam) - 2011 amts, indexed for inflation
b) Can be used to pay for qualified med expenses, health insurance premiums in limited circumstances, LTC premiums, LTC services
c) Owned by Ee, gets to keep unused balance on termination of employment - HRA - can be used to pay for qual med expenses, health ins premiums, LTC premiums
- FSA
a) Can be used to pay for qualified med expenses
b) Contrib amount must be specified at beg of period, Ee can use full amount at any time in coverage period
c) Funds not used by end of period are forfeited
Comparison of key features of health care accounts
Feature: HSA / HRA / FSA
- Who can set up account: Ind/Ees covered by HDHP and no other health insurance / Only Ers / Only Ers
- Who can contribute: Ers and Ees / Only Ers / Ers and Ees
- Contribution limits: $3050 ind, $6150 fam - 2011, indexed / No fed tax limit, Ers usually set limits / Through 2012, no limit. 2013: $2500, indexed
- Carryover of unused balances: Yes / Yes, subj to Er limits / No
- Portability: Yes / No / No
Tax treatment of health care accounts
Feature: HSA / HRA / FSA
- Er contributions: All - excluded from gross income and not subject to FICA; limits for HSA and FSA
- Ind contributions: Limits; deductible / Ees cannot contribute / Generally pretax, not subject to FICA
- Earnings on accounts: Generally not taxable / Notional, so no earnings / Notional, so no earnings
- Distributions: Permissible reimb not taxed, otherwise 20% penalty (w/ exceptions) / Allowed only for qualified med expenses / Allowed only for qualified med expenses
Plan design considerations for CDHPs
- Establishing parameters of HDHP
- Selecting type of health care account
- Level of preventive care coverage
a) Most offer initial screening or physical at no/low cost
b) Immunizations, routine annual physicals, well-mother and well-baby visits - Whether CDHP will be full replacement or one of multi options. Full replacement plan minimizes adverse selection, max cost savings, but maybe Ee resistance
- Er contribution strategy
a) Decide how much to contribute to Ee accounts
b) CDHP contributions often set to compare favorably to other options - For HRA, whether to permit carryover of unused balance
Advantages of voluntary benefits
Voluntary benefits offered by Er, but Ees purchase on their own
Er advantages:
1. More benefits can be offered w/o sig add cost
2. Can supplement / replace Er-sponsored benefits that have been reduced / eliminated
3. Can act as Ee recruitment / retention tool
4. Can offer to Ees meeting perf targets
Ee advantages:
1. Can get Er’s group discount
2. Sometimes can purchase w/ pretax dollars
3. Convenience of obtaining benefits thru workplace (no need to shop around) and during work time
4. Often portable
Types of voluntary benefits
- Group term life
- Dependent life
- Supplemental life
- LTD / STD
- Dental
- LTC
- Adoption assistance
- AD&D
- Automobile insurance
- Homeowners
- Benefits under legal services plan
- Vision
- Critical care
- Cancer ins
- Group homeowners / automobile
- Hosp indemnity
- Travel accident
- Student medical
Common functions for administering employee benefits
(All sponsors must perform these core activities)
- Benefits plan design - design program to address needs, effectively admin/communicated
- Benefits plan delivery - serving plan participants thru various activities (list). Must meet legal standards for quality service (ERISA, COBRA)
- Benefits policy formulation - mgmt makes decisions on questions, issues. Must be codified into policies
- Communications - effectively communicate programs and provisions, challenging due to workforce diversity and plan complexity. Legal standards req certain communications (SPDs, Benefit Statements, Statement of COBRA rights)
- Applying technology - setting up database with info on Er’s different plans. Info should be secure, easily accessible to Er, Ees.
- Cost management and resource controls - benefits directors evaluate proposals from ins, develop firm’s RM approach
- Management reporting - info systems to monitor financial results, util, compliance. Reports needed to:
a) compare to competition (list)
b) Measure achievement of HR objectives (industry surveys, Ee surveys, focus groups)
c) Assess and manage program risks - Legal and regulatory compliance - fiduciary, funding, other reqs as prescribed by law. Many standards codified in ERISA.
- Monitoring external environment - list
Activities required for serving plan participants
- New Ee benefits orientation
- Policy clarification on benefits eligibility, coverage, applicability of plan provisions
- Dealing with exceptional circumstances, unusual cases
- Collection and processing of enrollment data, claims info, requests for plan distributions
- Benefits counseling and response to Ee inquiries for active Ees
- Benefits counseling for Ees terminating, retiring, disabled, on leave
Technological tools used by benefits directors to support customer-driven processes
- Executive info systems - mgmt info in summary format. ID util patterns, cost factors
- Imaging and optical storage - eliminates paper records, allows sharing of docs over network
- Access to info over internet - facilitates paper-less communication from plan sponsor to ins carriers, inv custodians, TPAs
- Client-server technology - integrates networked apps with desktop, mobile tools, allowing decentralized management and supporting self-sufficient plan participants
- Ee self-service - allows customer-driven benefits modeling, retirement planning, updating of personal data
Methods for comparing benefit programs to the competition
- Compare benefits payable to representative Ees under different circumstances
- Compare actual costs to Er for different benefit plans
- Calculate relative values of diff benefits based on uniform actuarial methods, assumptions
- Compare benefit plans feature by feature to isolate specific provisions that may be appealing to certain Ee groups