Notion Fundamentals Flashcards
What are two ways to create a link to page block
- Go to where you want the link to page: put in /link; a search prompt shows options; choose one.
- Copy the URL of a page (command L) (Command C)
Then go to where you want to paste this linktopage block and paste the URL. Of 3 options, choose link to page (or mention for inline block). Note: linktopage blocks show up in sidebar.
Why might you want to use a link to page block
So you can see that name show up in the side bar under the top page–which can be toggled
Why might you want to use an inline linktopage block
1) If you don’t want the linktopage block to show up in side bar–you don’t want, say, the clutter
2) If you want the linktopage block in a line of text, (not to have its whole block be a link to page) and then surrounded by other text. And in this case, you might want a link and to mention the page, but not to have the page live within the page you are on.
What are four ways to create an inline link?
- Paste the URL and click “mention”
- Click “[[” (double bracket) and choose page to link to from pop up search.
- Click”@” this one’s default is to link to date, person or reminder, but can also link to a page
- Click “+” this one defaults into creating a new subpage (here or elsewhere) but the third item down is create inline link
What are three ways to create a subpage from the sidebar?
- In sidebar, click “+” next to “Private” and get a top level page
- In sidebar, click “+” next to any existing page for a subpage
- In sidebar, click “+” at bottom of window to create a page; this has degault desitination. Click MENU and change the destination of the page.
How to create a subpage without using the sidebar?
- /page (This will take a full line because it will be a pageblock)
This option has a benefit of being able to be turned into a heading or toggle so that you can see the info on the page transformed into text - ”+” will give a subpage (within the page it is in or that lives elsewhere) within a line of text. This option cannot take part of the cool option of being turned into a heading or toggle. However, it will not take up a full line. This option is inline, so text can come before and after it, and it will be part of a text block
What is an advantage of a pageblock?
A pageblock has the cool functionality of being able to turn the page intosomething else, say a heading or toggle–anything without blocks within it.
What is a limitation of inline data bases when it comes to multi-column layout?
You can’t just drag an inline data base to make a mult-column layout. The work around is to make a line of text called “dummy” and drag that text block for a multi-column. Then drag the inline database block underneath that “Dummy” and then erase “dummy.”
How to make columns within columns
Make say three column headings. Copy and paste it into a toggle. Then drag that toggle (with the multi-column layouto be part of an already existing column. Then
How to create a synced block? And what is a synced block?
/synced
A synced block is an area where we can put other blocks which we can then COPY to another location.
To put it somewhere else, click “Copy and Sync” button in top right which copies it to clipboard, and then paste it somewhere
What is a Quick Link toggle? What is the advantage?
A Quick link can allow you to have pageblock links that will show up in the sidebar. This is the advantage!
Databases, and pages within them, will not show up in sidebar. Only views of database show up in sidebar.
What is Thomas Frank’s Organizational DDADD strategy?
Delete, Delegate, Automate, Delay, Do
Do if under two minutes
What are Thomas Frank’s Files for new YT Video
! Template: Animations Audio Footage Images Music Project Files Renders SFX
Shortcut for bulleted list
- space
* space
Shortcut for quote
” space
short cut for numbered list
1.
short cut for toggle
> space
short cut for to do
{} space
emoji choices on mac
command, control, space
: apple
short cut for link to a page
[[
Add subpage or inline link to a page
+
go back a page
shift back bracket {
short cut to undo?
command z
short cut to add divider
___
dash three times
short cut to add color
in a line of text click
/ red
or
/red bac to get red background
short cut to turn something into something else
/turn pops up turn into menu
ie. turn bull…. pops up turn into bulleted list
What is a Quick Links Bar? Why do you want one?
It is a toggle which has a table of contents widget in it.
If on your phone, it makes it easy to find content and headings.
Short cut to making divider line
type three short dashes
or
type/divider
How to create a template block or page
/template button
give it a name, ie. publishing checklist
make a checklist–grab it, and drag it into template area
How to create a template in a database
Under new, or under plus
create a template and “instances” of that template
Or when you add a row to your data base, and click on to open page, you will have option to spawn from a template.
What is a work around to get the option to make a template when you already have text in the page?
select all the blocks and cut with command x
you will get template options once again
so, stuff is safe on clipboard
then make toggle, script, and paste
When would you want to put a page link into a template?
You could go to the /template button and put in a new page or a link to page. For example, the name of button might be “Generate filming checklist” Then can put in link to page (to Master Filming Checklist (which lives in WIKI and can be updated). If you click THIS one: You actually get a COPY of that checklist. This is useful because if you update the WIKI version, it will show up when you click this button from a template.
Can make another template button inside a template. ie named “link to filming checklist” and instead of link for link block, use double bracket syntax to create a link to Master Filming Checklist. Clicking this gives me a LINK to filming checklist. See the link. If you click it you are back to Master Filming Checklist.
How do I get a default task list pop up in any new project? (Say a video checklist to pop up in tasks of new video project)
Make a synced block with the video checklist. Paste it right below the task list. Each new project, open synced block and drag checklist into task list. Click and drag to select all tasks, then hold Option/Alt or OPTION on Mac OS then drag the group into all task table above. This makes a copy of them. I don’t remove the sorting
What is the self referential feature and why is it so useful?
in forced functions, where have Class will turn to Class (name of page). It uses the name in the title bar to force the function. See TF project management 5:00
Is there a timeline view for databases?
how to customize what properties are shown on pages,both regular pages and database pages
How do you change the sharing properties on subpages so that they are not forced to inherit the properties of parent page?
How do you limit the number of rows that pop up in inline databases?
What kind of intervals can you set for a recurring task?
Go to table in Ultimate tasks, make new task, set due date. Then open up task and you will see three recurring properties: recur interval (how often), recur unit (days, weeks,months on last day, months on last week day, year) and Days (only if set to days on 1 interval) for MWF, T, TH. Set recur interval to 1, unit to day; then click days you want ie T, TH, S
What is a short cut for heading 2
or /h2 enter
How to make Notion phone friendly
Add a heading to each section of your blocks. Then add a toggle block (name it navigation) at top of page with table of contents inside toggle block. Then when you click on one heading in TOC , it will take you there.
There are two ways to get tasks with subtasks
Open a page in a database and click the template, tasks with subtasks.
or
Go to “NEW” top right of inline table and choose task with subtasks.
What is a notion notebook?
These notebooks are actually databases, each of which contains many different notes.
These notes have a status and a category.
Status is important for status dashboard (open, urgent, archived)
You can sort into custom views, which kind of filters based on its category. You could sort just by production notes, or just by song notes.
To create a new note in a notebook
In a notebook click new.
In inbox click new –then later can review notes and drag them into the right notebook.
What is the status dashboard?
The status dashboard shows all open and urgent notes across your notebooks. It uses notion’s linked database feature which essentially lets you see the database even if you are not on the page with that data base.
About linked databases
If you edit–you change the actual database!
However, you can make your own views with your own sorts and filters. Custom views, custom sorts, and won’t affect parent database.
You can build sub notebooks out in a notebook.
A lot of the work in building a notebook is already done because the templates are all set up. Make New notebook, ie DIY. You already have views set up that don’t require editing. But you will want to edit “Category 1” view. So make a test note, and it will show up, and rename the catogory 1 to “woodworking.” So this “note” will become my “woodworking notebook.” And I will come into views of DYI, where says Category 1” and rename that to wood working as well. So this will be my woodworking notebook. I will add a filter that says category is woodworking. So any note **tagged with woodworking” will be in this woodworking notebook.
Creating additional category based notebooks
Once you have made the say woodworking notebook (see subnotebook) is to duplicate this view (of woodworking) and rename it to whatever category, say metalworking. Go to three dots near woodworking view and duplicate. Add a category for metalworking and change filter criteria to metalworking
So you add subnotebooks withing parents, and categories expand and then you add a filter to the duplicated notebook.
Its work to initially set up those subnotebooks, but then no more maintenance work.
Then just need to add new notebook to status dashboard
