Needs Analysis Flashcards
What is the most crucial stage of the design process?
Determining the system, its infrastructure, and system budget aka Needs analysis
Referred to as the programming phase, consists of identifying what the end user needs to perform, and developing the descriptions of the system that supports those needs
Needs Analysis
A person or group of persons set to operate the av system
End user
Things you should ask the end user
What the plan on doing with the space.
Ask for scale drawings and surrounding infastructure.
The estimated or fixed budget.
Concerns and constraints. And what else may be going in the building at the same time
An activity or process that supports the end users communication needs
Application
Ex: how will the end use the av system? education, training, meetings, court proceedings
A ___ is an Av system or process used to support the end users required application. Ex. How does the end user plan to convey info durig each application?
Task.
Ex answer? The task of displaying an image for sales force education
What the av system must possess or be able to do to perform the required tasks
Functions and features
A ___ is the basic reason why the av system is required or asked for
Need
What are 5 steps to finding out end users needs?
Ask questions Review documentation Analyze the site Conduct program meetings Write the program report
____ refers to the process of reviewing methods, techniques and principals from peer organizations and facilities which can be use as a basis for designing a new or renovated facility.
Benchmarking
Doing/having this should help to reveal what the end users currently do, what they need, and they want to do
Program meeting
___ is a document that lists the clients needs, system purpose, functionality, estimated cost
Program report
Identify the functions and features desired by the client
Benchmarking
When conducting a client needs analysis to prepare the program report or brief, how does the av professional determine the end users needs in a given project.
A.) ascertain the specific activites the client wants to accomplish
B.) bring in as many consultants as possible in order to provide legal doc.
C.) the tasks or functions to implement client goals can wait
D.) by maximizing the the qty of applications or equipment purchased.
A.) ascertain the specific activites the client want to accomplish
A fundamental step in supporting the end users needs is?
A.) determining the overall function of the room or facility type
B.) determining hvac system config in the building
C.) determining how the user is funding the contract
D.) determining how the user gains access to the room
A
What constraints on working at a site need to be noted when collecting site info?
A.) types and qualitys of equipement which can be obtained
B.) limitations on activities, time of day, parking and loading, noise
C.) availability of the manager and head or project
D.) cost of OT pay for employees involved
B
In the program phase , what must be determined to assure that a functional av system scope will be created?
A.) considerations regarding access to a loading dock facilities
B.) concerns about what tech will be available for the application
C.) the goals of the equipement supplier sales rep
D.) the specific functions tasks and applications of the presenter
D
In the program phase of a site analysis what type of doc is needed?
A.) project directories, architects contact info, public safety impact form
B.) architectual and engineering drawings, industry standards, owner/end user info
C.) bldg codes and ordinances, owners manuals, equip directions and applications.
D.) public health clearance and hud sound decibals rating info packet
B
How does the av system present the program report to obtain client approval?
A.) prepare several backup presentations and allow the client to suggest stipulation terms
B.) use the infastructure assessment checklist to confirm requirements
C.) create a detailed meeting agenda and be sure to document client feedback and suggestions
D.) identify and collect all needed info for the contract to be presented at the end
C
How do you maintain a proper focus on customer needs and service?
A.) By being diplomatic but focused on the needs of one’s company as a priority
B.) Listen to customer concerns and try to accommodate immediately if it is feasible
C.) Communicate with the customer but delay addressing concerns until the contract is signed
D.) Try to smooth over issues of disagreement by avoiding a commitment
B
The needs analysis determines: A.) The nature of the system B.) The infrastructure C.) The system budget D.) All of the above
D
What is the main reason for conducting a needs analysis?
A.) Obtain the client’s vision of the AV system design
B.) Determine the overall design of the AV system
C.) Identify the activities that the end users will perform, and the functions that the AV system should provide to support these activities
D.) Identify the specific equipment needs for the desired AV system
C
What is the most valuable source of information when defining the needs for an AV system?
A.) End user descriptions of the tasks and applications the AV system will support
B.) Feedback from benchmarking site visits
C.) Architectural drawings of the building
D.) Client/building owner preferences for AV system equipment
A
How does the AV team use information about any identified constraints to the AV design and installation tasks?
A.) To inform the client that these constraints must be removed prior to installation tasks
B.) To eliminate specific tasks that may be adversely impacted by constraints
C.) To develop a work-around plan when these constraints will affect the design or installation tasks
D.) To select alternative AV system components that are not affected by the identified constraints
C
to convert millimeters (mm) to inches (in) multiple by ____
0.03937008 example: 1 mm = .03937 inches 4 mm = .15748 inches
to convert feet (ft) to meters (m) multiple by ____
0.3048 example: 1 ft = .3048 m 4 ft = 1.2192 m
to convert inches(in) to millimeters (mm) multiple by ___
25.4example: 1 inch = 25.4 mm or 4 inches = 101.6
The total length of a measurement from a U.S. customary scaled drawing of 1/8 inch is 3.5 inches. What is the actual length?.125
so every 1/8 of an inch = 1 ft, 1/8 =.125 inches (converted to decimal)take 3.5 and divide it by .125 to get the answer since the drawing was 3.5 inches long and each .125 was a ft, it = 28 ft. Answer: 28 ft
The total length of a measurement from a metric (SI) scaled drawing of 1:50 is 100 mm. What is the actual length?
5000 mm
__________ include bid information, contractor qualification requirements, payment schedules, and points of contact.
Contract documents
A complete project documentation package includes what 3 things?
- ) Contract documents
- ) Project specifications
- ) Project drawings: architectural and system
Audiovisual System Design and Coordination Components Checklist is broken down into the four project phases
- Date
- Type of activity, denoted by an activity code (e.g., M - meeting, T - task, D - deliverable)
- Responsible party
- Accepted by
Written verification that the responsible parties have provided the promised services. When a responsible party delivers an item on the checklist, it is signed as “accepted by” the authorized project team member. Different parts of the project may be accepted by different individuals.
Completion
Written verification that all the project service providers have read the standard and agree to be called the “responsible party” for their part(s) of the project.
Consideration
An outline that indicates which parts of the standard are being used for the project, and which parts are not . Remember, an experienced professional modifies the standard to suit each project’s needs
Documentation of applicability
__________ are words, not pictures. They are specifications for the project itself. If you’re looking at a loudspeaker, for example, you’ll see specifications for frequency response and impedance. its not just info for a particular piece of gear its info for the audiovisual system itself.
contract documents
- A view taken from directly above, showing the floor plan or site plan.
- Used to illustrate elements in the ceiling with respect to the floor
- Looks at the environment from a front, side, or back view and provides a true picture of what the interior wall will look like.
- A view of the interior of a building in the vertical plane.
- Indicates small items that need magnified views in order to show how they must be installed.
Possible Answers: Reflected Ceiling Plan, Section Drawings, Plan View Drawings, Detail Drawings, Elevation Drawings
- ) Plan View Drawing
- ) Reflected Ceiling Plan
- ) Elevation Drawings
- ) Section Drawings
- ) Detail Drawings
How many inches are in 28 mm? A.) 1.1 inches B.) 10.8 inches C.) 698.5 inches D.) 2.29 inches
A.) 1.1 inches
1 inch = 25.4 mm
How many feet are in 2350 mm? A.) 7.71 feet B.) 9 feet C.) 6 feet D.) 0.77 feet
A.) 7.71
1 inch = 25.4 mm, 12 inch = 1ft
Two common scales used on technical drawings are \_\_\_\_ and \_\_\_\_. A.) 1:225; 1/3 inch B.) 1:50; 1/4 inch C.) 1:105; 1/2 inch D.) 1:25.75; 1/4 inch
B.) 1:50; 1/4 inch
On a drawing using a ¼ scale, 6 inches equals how many feet? A.) 24 B.) 8 C.) 16 D.) None of the above
A.) 24
1/4 = .25, 6 / .25 = 24
Which type of drawing provides the best information about the ducts and piping in a facility? A.) Electrical drawing B.) Section drawing C.) Mechanical drawing D.) Structural drawing
C.) Mechanical drawing
Which abbreviation on a drawing tells you something on the drawing is not consistent with the scale? A.) NCS B.) NIC C.) NTS D.) SCN
C.) NTS
Not to scale
Which abbreviation, along with a measurement given on a drawing, tells you how high on a wall an interface plate should be installed? A.) NIC B.) FUT C.) AFF D.) SCN
C.) AFF
Above finished floor
