MS Publisher Keyboard Shortcuts

Question 1

__To Create a New Publication by Type:
Click the ____ tab on the Ribbon and select ____Select the
type of publication you want to create. Click the
desired publication and click ____

The Fundamentals

Answer 1

To Create a New Publication by Type: Click the
File tab on the Ribbon and select New. Select the
type of publication you want to create. Click the
desired publication and click Create

Question 2

To Create a Blank Publication: Click the ____ tab on
the Ribbon and select ____. Click a ____option (8.5
X 11” or 11 x 8.5”). Or, click ________
Sizes, select the option you want to create and click
_______.

The Fundamentals

Answer 2

To Create a Blank Publication: Click the File tab on
the Ribbon and select New. Click a Blank option (8.5
X 11” or 11 x 8.5”). Or, click More Blank Page
Sizes, select the option you want to create and click
Create.

Question 3

To Open a Publication: Click the _____ tab and select
_____

The Fundamentals

Answer 3

To Open a Publication: Click the File tab and select
Open.

Question 4

To Save a Publication: Click the _____ button on the
Quick Access Toolbar. Or, click the _____ tab and
select _____ from the list. Or, press _____.

The Fundamentals

Answer 4

To Save a Publication: Click the Save button on the
Quick Access Toolbar. Or, click the File tab and
select Save from the list. Or, press <Ctrl> + <S></S></Ctrl>

Question 5

To Save a Publication with a Different Name: Click
the _____ tab, select _____, type a new name for the
publication, select a new location, and click _____.

The Fundamentals

Answer 5

To Save a Publication with a Different Name: Click
the File tab, select Save As, type a new name for the
publication, select a new location, and click Save.

Question 6

To Preview a Publication: Click the _____ tab on the
Ribbon and select _____. The preview appears in the
right pane; use the _____ and _____ buttons and
_____ to preview pages.

The Fundamentals

Answer 6

To Preview a Publication: Click the File tab on the
Ribbon and select Print. The preview appears in the
right pane; use the Previous and Next buttons and
Zoom to preview pages.

Question 7

To Preview a Publication: Click the File tab on the
Ribbon and select Print. The preview appears in the
right pane; use the Previous and Next buttons and
Zoom to preview pages.

The Fundamentals

Answer 7

To Preview a Publication: Click the File tab on the
Ribbon and select Print. The preview appears in the
right pane; use the Previous and Next buttons and
Zoom to preview pages.

Question 8

To Print a Publication: Click the ____ tab on the
Ribbon and select _____. Or, press _____

The Fundamentals

Answer 8

To Print a Publication: Click the File tab on the
Ribbon and select Print. Or, press <Ctrl> + <P>.</Ctrl>

Question 9

To Close a Publication: Click the _____ button in
the window. Or, press _____. Or, click the
_____ tab on the Ribbon and select _____ from the list.

The Fundamentals

Answer 9

To Close a Publication: Click the Close button in
the window. Or, press <Ctrl> + <W>. Or, click the
File tab on the Ribbon and select Close from the list</W></Ctrl>

Question 10

To Get Help: Press the _____ key to open the Help
task pane. Type your question and press _____.

The Fundamentals

Answer 10

To Get Help: Press the <F1> key to open the Help
task pane. Type your question and press <Enter>.</Enter></F1>

Question 11

To Undo/Redo: Click the _____ or _____buttons on
the Quick Access toolbar

The Fundamentals

Answer 11

To Undo/Redo: Click the Undo or Redo buttons on
the Quick Access toolbar

Question 12

To Change the Color Scheme: Click the _____ tab on the Ribbon. Select a color scheme
from the Color Schemes gallery.

The Fundamentals

Answer 12

To Change the Color Scheme: Click the Page
Design tab on the Ribbon. Select a color scheme
from the Color Schemes gallery.

Question 13

To Change the Font Scheme: Click the _____ _____ tab on the Ribbon. Click the Fonts button
and select a font scheme from the list

The Fundamentals

Answer 13

To Change the Font Scheme: Click the Page
Design tab on the Ribbon. Click the Fonts button
and select a font scheme from the list.

Question 14

To Change the Background of a Publication: Click
the _____ tab on the Ribbon. Click the _____ button and click the _____
button. Select a background from the list

The Fundamentals

Answer 14

To Change the Background of a Publication: Click
the Page Design tab on the Ribbon. Click the Page
Background button and click the Background
button. Select a background from the list

Question 15

To Change the Font Scheme: Click the _____ _____ tab on the Ribbon. Click the Fonts button
and select a font scheme from the list

The Fundamentals

Answer 15

To Change the Font Scheme: Click the Page
Design tab on the Ribbon. Click the Fonts button
and select a font scheme from the list.

Question 16

To Adjust the Margins of a Publication: Click the _____ tab on the Ribbon and click the _____
button. Select the margin setting you would like to
use, or select _____, make your
adjustments, and click _____.

The Fundamentals

Answer 16

To Adjust the Margins of a Publication: Click the
Page Design tab on the Ribbon and click the Margin
button. Select the margin setting you would like to
use, or select Custom Margins, make your
adjustments, and click OK.

Question 17

To Change the Font Scheme: Click the _____ _____ tab on the Ribbon. Click the Fonts button
and select a font scheme from the list

The Fundamentals

Answer 17

To Change the Font Scheme: Click the Page
Design tab on the Ribbon. Click the Fonts button
and select a font scheme from the list.

Question 18

To Show or Hide Layout Guides: Click the _____
tab on the Ribbon and click the _____ check box in
the Show group.

The Fundamentals

Answer 18

To Show or Hide Layout Guides: Click the View
tab on the Ribbon and click the Guides check box in
the Show group.

Question 19

To Change Page Orientation: Click the _____ tab on the Ribbon and click the _____
button. Select the orientation you wish to apply.

The Fundamentals

Answer 19

To Change Page Orientation: Click the Page
Design tab on the Ribbon and click the Orientation
button. Select the orientation you wish to apply.

Question 20

To Change Page Size: Click the _____ tab
on the Ribbon and click the _____ button

The Fundamentals

Answer 20

To Change Page Size: Click the Page Design tab
on the Ribbon and click the Size button

Question 21

Open a Publication

Keystroke Shortcucts (General)

Answer 21

<Ctrl> + <O>
</O></Ctrl>

Question 22

Create New

Keystroke Shortcuts (General)

Answer 22

<Ctrl> + <N>
</N></Ctrl>

Question 23

Save a Publication

Keystroke Shortcuts (General)

Answer 23

<Ctrl> + <S>
</S></Ctrl>

Question 24

Print a Publication

Keystroke Shortcuts (General)

Answer 24

<Ctrl> + <p>
</p></Ctrl>

Question 25

Close a Publication

Keystroke Shortcuts (General)

Answer 25

<Ctrl> + <W>
</W></Ctrl>

Question 26

Help

Keystroke Shortcuts (General)

Answer 26

<F1>
</F1>

Question 27

Align Left

Keystroke Shortcuts (Formatting)

Answer 27

<Ctrl> + <L>
</L></Ctrl>

Question 28

Align Left

Keystroke Sortcuts (Formatting)

Answer 28

<Ctrl> + <L>
</L></Ctrl>

Question 29

Center

Keystroke Sortcuts (Formatting)

Answer 29

<Ctrl> + <E>
</E></Ctrl>

Question 30

Align Right

Keystroke Sortcuts (Formatting)

Answer 30

<Ctrl> + <R>
</R></Ctrl>

Question 31

Justify

Keystroke Sortcuts (Formatting)

Answer 31

<Ctrl> + <J>
</J></Ctrl>

Question 32

Increase Font Size

Keystroke Sortcuts (Formatting)

Answer 32

<Ctrl> + < ]>
</Ctrl>

Question 33

Decrease Font Size

Keystroke Sortcuts (Formatting)

Answer 33

<Ctrl> + < [>
</Ctrl>

Question 34

Zoom to Full

Answer 34

<Ctrl> + <Shift> +
</Shift></Ctrl>

Question 35

Page

Answer 35

<L>
</L>

Question 36

Toggle Between
Current and Full
Page View

Answer 36

<F9>
</F9>

Question 37

Go To Page

Answer 37

<F5>
</F5>

Question 38

Next Page

Answer 38

<Ctrl> + <Page>
</Page></Ctrl>

Question 39

Previous Page

Answer 39

<Ctrl> + <Page>
</Page></Ctrl>

Question 40

Insert New Page

Answer 40

<Ctrl> + <Shift> + <N>
</N></Shift></Ctrl>

Question 41

Insert Duplicate Page

Answer 41

<Ctrl> + <Shift> + <u>
</u></Shift></Ctrl>

Question 42

Show/Hide Layout Guides

Answer 42

<Ctrl> + <Shift> + <O>
</O></Shift></Ctrl>

Question 43

Switch to Master Page

Answer 43

<Ctrl> + <M>
</M></Ctrl>

Question 44

Beginning of Line

Answer 44

<Home>
</Home>

Question 45

End of Line

Answer 45

<End>
</End>

Question 46

To Change Font Style: Click the text box, table, or shape with text. Select
the text you want to apply formatting to and click the _____ tab on the
Ribbon. Click the _____,_____, or_____ button in the Font group

Answer 46

To Change Font Style: Click the text box, table, or shape with text. Select
the text you want to apply formatting to and click the Home tab on the
Ribbon. Click the Bold, Italic, or Underline button in the Font group

Question 47

To Change Font Type: Select the text you want to apply formatting to and
click the ____ tab on the Ribbon. Click the _____ list arrow in the Font
group and select a font from the list

Answer 47

To Change Font Type: Select the text you want to apply formatting to and
click the Home tab on the Ribbon. Click the Font list arrow in the Font
group and select a font from the list

Question 48

To Change Font Size: Select the text you want to apply formatting to and
click the _____ tab on the Ribbon. Click the _____list arrow in the Font
group and select a size from the list

Answer 48

To Change Font Size: Select the text you want to apply formatting to and
click the Home tab on the Ribbon. Click the Font Size list arrow in the Font
group and select a size from the list

Question 49

To Change Font Color: Select the text you want to apply formatting to and
click the _____ tab on the Ribbon. Click the _____ button list arrow in
the Font group and select a color from the list

Answer 49

To Change Font Color: Select the text you want to apply formatting to and
click the Home tab on the Ribbon. Click the Font Color button list arrow in
the Font group and select a color from the list

Question 50

To Open the Font Dialog Box: Click the _____ tab on the Ribbon and click
the _____ _____ _____ in the Font group

Answer 50

To Open the Font Dialog Box: Click the Home tab on the Ribbon and click
the Dialog Box Launcher in the Font group

Question 51

To Copy Formatting with the Format Painter: Select the text with the
formatting you want to copy. Click the Home tab on the Ribbon and click the
_____ button in the Clipboard group. Select the text to which you want to apply the copied formatting with the pointer

Answer 51

To Copy Formatting with the Format Painter: Select the text with the
formatting you want to copy. Click the Home tab on the Ribbon and click the
Format Painter button in the Clipboard group. Select the text to which you want to apply the copied formatting with the pointer

Question 52

To Create a Bulleted List: Select the paragraph(s) you want to bullet. Click
the Home tab on the Ribbon and click the _____ button in the Paragraph
group.

Answer 52

To Create a Bulleted List: Select the paragraph(s) you want to bullet. Click
the Home tab on the Ribbon and click the Bullets button in the Paragraph
group.

Question 53

To Create a Numbered List: Select the paragraphs you want to number Click the Home tab and click the _____ button in the Paragraph group

Answer 53

To Create a Numbered List: Select the paragraphs you want to number Click the Home tab and click the Numbering button in the Paragraph group

Question 54

To Adjust Character Spacing: Click the paragraph to which you want to
apply the character spacing. Click the Home tab on the Ribbon, click the
_____ button, and select a spacing option from the list.

Answer 54

To Adjust Character Spacing: Click the paragraph to which you want to
apply the character spacing. Click the Home tab on the Ribbon, click the
Character Spacing button, and select a spacing option from the list.

Question 55

To Insert a Tab Stop: Click where you want to insert the tab stop on the ruler.
Or, click the _____ tab on the Ribbon and click _____ in the
Paragraph group. Click the _____ tab and insert tabs in the dialog box

Answer 55

To Insert a Tab Stop: Click where you want to insert the tab stop on the ruler.
Or, click the Home tab on the Ribbon and click Dialog Box Launcher in the
Paragraph group. Click the Tabs tab and insert tabs in the dialog box

Question 56

To Change Paragraph Alignment: Select the paragraph(s). Click the _____
tab on the Ribbon and click the appropriate alignment button (_____Left,
Center, _____, or_____) in the Paragraph group.

Answer 56

To Change Paragraph Alignment: Select the paragraph(s). Click the Home
tab on the Ribbon and click the appropriate alignment button (Align Left,
Center, Align Right, or Justify) in the Paragraph group.

Question 57

To Insert a Drop Cap: Click in the paragraph to which you want to apply a
drop cap. Click the _____ tab under Text Box Tools on the Ribbon. Click the
_____ button in the Typography group and select the drop cap style you
wish to apply.

Answer 57

To Insert a Drop Cap: Click in the paragraph to which you want to apply a
drop cap. Click the Format tab under Text Box Tools on the Ribbon. Click the
Drop Cap button in the Typography group and select the drop cap style you
wish to apply.

Question 58

To Apply a Style: Click the paragraph to which you want to apply the style.
Click the _____ tab on the Ribbon, click the _____button, and select a style
from the list

Answer 58

To Apply a Style: Click the paragraph to which you want to apply the style.
Click the Home tab on the Ribbon, click the Styles button, and select a style
from the list

Question 59

To Create a Style: Click the Home tab on the Ribbon and click the Styles
button. Select _____ from the list, make your specifications for the new
style, and click _____.

Answer 59

To Create a Style: Click the Home tab on the Ribbon and click the Styles
button. Select New Style from the list, make your specifications for the new
style, and click OK.

Question 60

To Insert a Text Box: Click the
_____ tab on the Ribbon and click
the Draw Text Box button in the
Objects group. Position the mouse
pointer where you would like to
insert the text box and click and
drag until the text box reaches the
desired size. Release the mouse
button when you’re finished and
enter text.

Answer 60

To Insert a Text Box: Click the
Home tab on the Ribbon and click
the Draw Text Box button in the
Objects group. Position the mouse
pointer where you would like to
insert the text box and click and
drag until the text box reaches the
desired size. Release the mouse
button when you’re finished and
enter text.

Question 61

To Link Text Boxes: Select the overflowing text box (marked with an
overflow indicator). Click the _____ button on the Format tab under Text Box Tools. Click inside an empty text box with the pointer

Answer 61

To Link Text Boxes: Select the overflowing text box (marked with an
overflow indicator). Click the Create Link button on the Format tab under Text Box Tools. Click inside an empty text box with the pointer

Question 62

To Unlink Text Boxes: Select the linked text box that comes before the text
box(es) you want to unlink, and click the ______ button on the Format tab
under Text Box Tools

Answer 62

To Unlink Text Boxes: Select the linked text box that comes before the text
box(es) you want to unlink, and click the Break button on the Format tab
under Text Box Tools

Question 63

To Move Between Text Boxes: Click the ______ or ______ buttons,
or click the Previous or Next buttons on the Format tab under Text Box
Tools

Answer 63

To Move Between Text Boxes: Click the Previous or Next buttons,
or click the Previous or Next buttons on the Format tab under Text Box
Tools

Question 64

To Add Columns to Text Boxes: Click the text box to which you want to
add columns and click the _____ tab under Text Box Tools. Click the
______button. Select the number of columns you wish to apply.

Answer 64

To Add Columns to Text Boxes: Click the text box to which you want to
add columns and click the Format tab under Text Box Tools. Click the
Columns button. Select the number of columns you wish to apply.

Question 65

To Change Text Box Margins: Click the text box to which you want to add
columns and click the _____ button. Select the number of columns you
wish to apply.

Answer 65

To Change Text Box Margins: Click the text box to which you want to add
columns and click the Columns button. Select the number of columns you
wish to apply.

Question 66

To Manage Typography: Click the text box in which you want to change
the typography and click the _____ tab under Text Box Tools. Use the
buttons in the Typography group to change the appearance of text

Answer 66

To Manage Typography: Click the text box in which you want to change
the typography and click the Format tab under Text Box Tools. Use the
buttons in the Typography group to change the appearance of text

Question 67

To Insert a Clip Art Graphic: Click the_____ tab on the Ribbon and click the
_____ button in the Illustrations group. Search for the clip art you’d like to
use and click to insert it.

Answer 67

To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the
Clip Art button in the Illustrations group. Search for the clip art you’d like to
use and click to insert it.

Question 68

To Insert a Picture: Click the Insert tab on the Ribbon and click the _____button in the Illustrations group. Select the file location and name and click
_____

Answer 68

To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture
button in the Illustrations group. Select the file location and name and click
Insert

Question 69

To Adjust Text Wrapping: Double-click the object, click the_____
button in the Arrange group, and select a text wrapping option

Answer 69

To Adjust Text Wrapping: Double-click the object, click the Wrap Text
button in the Arrange group, and select a text wrapping option

Question 70

To Draw an Object: Click the______ tab on the Ribbon and click the _______
button in the Illustrations group. Select the shape you wish to use, click where
you want to draw the object, and drag until the object reaches the desired
size. Hold down the_____ key while you drag to draw a perfectly
proportioned shape or straight line.

Answer 70

To Draw an Object: Click the Insert tab on the Ribbon and click the Shapes
button in the Illustrations group. Select the shape you wish to use, click where
you want to draw the object, and drag until the object reaches the desired
size. Hold down the <Shift> key while you drag to draw a perfectly
proportioned shape or straight line.</Shift>

Question 71

To Move an Object: Click the_____ and drag it to a new location. Release
the mouse button when you’re finished

Answer 71

To Move an Object: Click the object and drag it to a new location. Release
the mouse button when you’re finished

Question 72

To Resize an Object: Click the object to select it, click and drag one of its
sizing handles, and release the mouse button when the object reaches the
desired size. To maintain the object’s proportions, hold down the _____ key
while resizing it.

Answer 72

To Resize an Object: Click the object to select it, click and drag one of its
sizing handles, and release the mouse button when the object reaches the
desired size. To maintain the object’s proportions, hold down the <Shift> key
while resizing it</Shift>

Question 73

To Insert a WordArt Object: Click the____tab on the Ribbon and click the
_____ button in the Text group. Select a design from the list. Enter the text
you want WordArt to format and adjust the font type and size, if necessary.
Click _____

Answer 73

To Insert a WordArt Object: Click the Insert tab on the Ribbon and click the
WordArt button in the Text group. Select a design from the list. Enter the text
you want WordArt to format and adjust the font type and size, if necessary.
Click OK.

Question 74

To Group Objects: Select the objects you want to group, click the _____ tab
under Drawing Tools on the Ribbon, and click the _____ button

Answer 74

To Group Objects: Select the objects you want to group, click the Format tab
under Drawing Tools on the Ribbon, and click the Group Objects button

Question 75

To Insert a Building Block: Building Blocks are pre-made objects, such as
calendars, borders, pull quotes, sidebars, and headings, that can be added to
your publication to make it look more professional. Click the _____ tab on the
Ribbon, click a button in the Building Blocks group, and select the object you
would like to insert.

Answer 75

To Insert a Building Block: Building Blocks are pre-made objects, such as
calendars, borders, pull quotes, sidebars, and headings, that can be added to
your publication to make it look more professional. Click the Insert tab on the
Ribbon, click a button in the Building Blocks group, and select the object you
would like to insert.