Module 4

Question 1

What are the reasons for organizing?

Answer 1

Organizing is undertaken:
 to facilitate the implementation of plans.
 to breakdown the total job into more manageable man size jobs.
 to facilitate the assignment of authority, responsibility and accountability for certain functions and tasks.

Question 2

Is a management function which refers to “the structuring of resources and activities to accomplish objectives in an efficient and effective manner.”

Answer 2

Organizing

Question 3

The arrangement or relationship of positions within an organization

Answer 3

Structure

Question 4

What is the result of the organizing process?

Answer 4

Structure

Question 5

The purposes of structures

Answer 5

1. Relationships: Defines authority and task relationships.
2. Reporting: Specifies hierarchy and control spans.
3. Groupings: Organizes individuals into departments.
4. Coordination: Facilitates efficient task and authority coordination.

Question 6

When structuring an organization, the engineer manager must be concerned with the following:

Answer 6

1. Division of labor
2. Delegation of authority
3. Departmentation
4. Span of control
5. Coordination

Question 7

determining the scope of work and how it is combined in job

Answer 7

Division of labor

Question 8

the process of assigning various degrees of decision making authority subordinates.

Answer 8

Delegation of authority

Question 9

the grouping related jobs, activities, or processes into major organizational subunits

Answer 9

Departmentation

Question 10

the number of people who report directly to given manager.

Answer 10

Span of control

Question 11

the linking of activities in the organization that serves to achieve a common goal or objective.

Answer 11

Coordination

Question 12

The “structure that details lines of responsibilities, authority, and position”.

Answer 12

formal organization

Question 13

a diagram of the organization’s official positions and formal lines of authority.

Answer 13

Organization chart

Question 14

provides written descriptions of authority relationships, details the functions of major
organizational units and describes job procedures.

Answer 14

Organizational manual

Question 15

describes personnel activities and company policies.

Answer 15

Policy manuals

Question 16

provides written descriptions of authority relationships, details the functions of major
organizational units and describes job procedures

Answer 16

Organizational manual

Question 17

describes personnel activities and company policies.

Answer 17

Policy manuals

Question 18

Advantages of formal organization

Answer 18

1. Easy to Fix Accountability
2. No Overlapping of Work
3. Unity of Command Possible
4. Easy to Get Goals
5. Stability in Organization

Question 19

When members of an organization spontaneously form a group with friendship as a principal reason for belonging.

Answer 19

informal group

Question 20

According to Valentine why is an informal group useful?

Answer 20

because it is “vulnerable to expediency, manipulation and opportunism,”

Question 21

Types of Authority

Answer 21

1. Line Authority
2. Staff Authority
3. Functional Authority

Question 22

a manager’s right to tell subordinates what to do and then see that they do it

Answer 22

Line Authority

Question 23

a staff specialist’s right to give advice to a superior.

Answer 23

Staff Authority

Question 24

a specialist’s right to oversee lower level personnel involved in that specialty, regardless of where the personnel are in the organization.

Answer 24

Functional Authority

Question 25

those individuals assigned to a specific manager to provide needed staff services

Answer 25

Personnel Staff

Question 26

• those individuals providing needed staff services for the whole organization.

Answer 26

Specialized Staff

Question 27

Is given to a person or a work group to make decisions related to their expertise even if
these decisions concern other departments.

Answer 27

Functional Authority

Question 28

A formal group of persons formed for a specific purpose.

Answer 28

Committee

Question 29

“often staffed by top executives from marketing, production, research, engineering, and finance, who work part-time to evaluate and approve product ideas.”

Answer 29

Product Planning Committee accoring to Millevo

Question 30

one created for short-term purpose and has a limited life. An example is the committee created to manage the anniversary festivities of a certain firm.

Answer 30

Ad Hoc Committee

Question 31

it is a relatively permanent committee that deals with issues on an ongoing basis.

Answer 31

Standing Committee

Question 32

TYPES OF ORGANIZATIONAL STRUCTURES

Answer 32

1. Functional organization
2. Product or market organization
3. Matrix organization

Question 33

“is a structure with two (or more) channelsof
command, two lines of budget authority, and two sources of performance and reward.”

Answer 33

Matrix organization, according to Thompson and Strickland,

Question 34

“the matrix structure was designed to keep employees in a central pool and to allocate them to various projects in the firm according to the length of time they were needed.”

Answer 34

Matric organization according to Higgins

Question 35

pogi ba ko

Answer 35

OO YES NAMAN