Module 2 Flashcards
What is the purpose of Project Scope Management?
To ensure that the project includes all the work required, and only the work required, to complete the project successfully.
List the six PMI process steps to scope management.
- Plan Scope Management
- Collect Requirements
- Define Scope
- Create WBS
- Validate Scope
- Control Scope
What are the key components of a scope management plan?
- Scope Management Plan
- Requirements Management Plan
Define the term ‘Product Scope’.
The features and functions that characterize a product, service, or result.
Define the term ‘Project Scope’.
The work performed to deliver a product, service, or result with the specified features and functions.
What is a Work Breakdown Structure (WBS)?
A hierarchical decomposition of the total scope of work to accomplish the project objectives and create the deliverables.
What is ‘Scope Creep’?
The uncontrolled expansion to product or project scope without adjustments to time, cost, and resources.
What does the ‘Collect Requirements’ process entail?
Determining, documenting, and managing stakeholder needs and requirements to meet project objectives.
What is the ‘Requirements Traceability Matrix’?
A grid that links product requirements to their origin to the deliverables that satisfy them.
What is the key benefit of the Define Scope process?
It provides a clear account of what is in and out of scope for the project.
What are the inputs to the Create WBS process?
- Project Management Plan
- Scope Management Plan
- Project documents
- Project Scope Statement
- Requirements documentation
- Enterprise Environmental Factors
- Organizational process assets
What is the purpose of the Validate Scope process?
To formalize acceptance of the completed project deliverables.
What tools and techniques are used in the Control Scope process?
- Data analysis (such as Variance analysis and Trend analysis)
What is ‘Variance Analysis’?
A technique for determining the cause and degree of difference between the baseline and actual performance.
True or False: The Change Requests process helps in managing scope creep.
True
Fill in the blank: The process of creating a scope management plan is known as _______.
[Plan Scope Management]
What are the outputs of the Validate Scope process?
- Accepted deliverables
- Change requests
- Work performance information
- Project documents updates
What is the main output of the Create WBS process?
Scope Baseline
What is the purpose of the requirements documentation?
A description of how individual requirements meet the business need for the project.
List the inputs to the Collect Requirements process.
- Project Charter
- Project Management Plan
- Project documents
- Scope Management Plan
- Requirements Management Plan
- Stakeholder management Plan
- Stakeholder register
- Business documents
What are the key processes in Schedule Management?
- Plan Schedule Management
- Define Activities
- Sequence Activities
- Estimate Activity Durations
- Develop Schedule
- Control Schedule
These processes are essential for managing the timely completion of a project.
What is the relationship between Create WBS and Define Activities?
The Create WBS process leads into the Define Activities process by further decomposing work packages into specific activities.
This relationship is crucial for effective project planning.
What is the purpose of the Define Activities process?
To identify and document the specific actions to be performed to produce the project deliverables.
This process breaks down work packages into specific activities.
What inputs are required for the Define Activities process?
- Project management plan
- Schedule Management Plan
- Scope baseline
- Enterprise environmental factors
- Organizational process assets
These inputs help in accurately defining activities.
What tools and techniques are used in the Define Activities process?
- Decomposition
- Rolling wave planning
- Expert judgement
- Meetings
These techniques assist in breaking down work packages.
What is the output of the Define Activities process?
- Activity list
- Activity attributes
- Milestone list
- Change requests
- Project management plan updates
These outputs are essential for understanding the project scope.
What does the Sequence Activities process involve?
Identifying and documenting relationships among the project activities.
This process defines the logical sequence of work.
What are the four types of precedence relationships in PDM?
- Finish-to-start (FS)
- Finish-to-finish (FF)
- Start-to-start (SS)
- Start-to-finish (SF)
These relationships dictate the order of activities.
What is the purpose of the Estimate Activity Durations process?
To estimate the number of work periods needed to complete individual activities with estimated resources.
This process provides time estimates for each activity.
What are the inputs for the Estimate Activity Durations process?
- Project Management Plan
- Schedule Management Plan
- Project documents
- Activity list
- Activity attributes
- Project scope statement
- Risk register
- Enterprise environmental factors
- Organizational process assets
These inputs are crucial for accurate duration estimation.
What techniques are used in the Estimate Activity Durations process?
- Expert judgement
- Analogous estimating
- Parametric estimating
- Three-point estimating
- Data analysis
- Decision Making
- Meetings
These techniques help in making informed estimates.
What is the difference between effort and duration?
- Effort: The number of labor units required to complete an activity.
- Duration: The total number of work periods required to complete an activity.
Understanding this difference is important for scheduling.
What is three-point estimating?
A technique used to estimate cost or duration by applying an average of optimistic, pessimistic, and most likely estimates.
This technique is useful when there is uncertainty with individual activity estimates.
What are the two types of three-point estimating?
- PERT: Applies a weighted average of estimates.
- Triangular distribution: A simpler method that averages three estimates.
Both methods help in estimating project timelines.
What is the key benefit of the Plan Schedule Management process?
It provides guidance on how the schedule will be managed.
Effective planning is critical for project success.
What are the outputs of the Sequence Activities process?
- Project Schedule network diagrams
- Project documents updates
These outputs are vital for visualizing project timelines.
Fill in the blank: The process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule is called _______.
[Plan Schedule Management]
True or False: Lag is the amount of time whereby a successor activity can be advanced with respect to a predecessor activity.
False
Lag is the amount of time a successor activity is delayed.
True or False: The Sequence Activities process is solely focused on estimating activity durations.
False
It focuses on identifying and documenting relationships among the project activities.
