Microsoft Office Suite Applications

Question 1

Major Office Suite Applications

Answer 1

Word
Excel
PowerPoint
Access

Question 2

Start an Application

Answer 2

Click the start button and click application tile;
Open All apps and click the application name;
Type the application name in the Search box and select name from the list.

Question 3

Logging In

Answer 3

You can log into Windows as a local network user or with your Microsoft account.
With Microsoft account you can log in on any Windows Computer and can access saved settings and access OneDrive account.

Question 4

Work with Files

Answer 4

Three common file actions:
Creating a file;
Opening a file;
Saving a file.

Question 5

Common Interface Components

Answer 5

Title Bar
Ribbon
Group
Command
Quick Access Toolbar
Dialog Box Launcher

Question 6

Title Bar

Answer 6

Identifies the current file name and the application in which you are working.

Question 7

Ribbon

Answer 7

The long bar containing tabs, groups, and commands.

Question 8

Group

Answer 8

A subset of a tab that organizes similar tasks together.

Question 9

Command

Answer 9

Button or area within a group that you click to perform tasks.

Question 10

Quick Access Toolbar

Answer 10

Group of buttons that provides fast access to commonly executed tasks.

Question 11

Dialog Box Launcher

Answer 11

Button that when clicked opens a corresponding dialog box.

Question 12

Dialog Box

Answer 12

Provides access to more precise, but less frequently used, commands.

Question 13

Gallery

Answer 13

Area in Word which provides additional text styles, in Excel, a gallery provides a choice of chart styles, and in Power Point, provides transitions.

Question 14

Shortcut Menu

Answer 14

Provides choices related to the selection or area that you right-click.

Question 15

Keyboard Shortcuts

Answer 15

Ctrl + C - Copy
Ctrl + X - Cut
Ctrl + V - Paste
Ctrl + Z - Undo
Ctrl + Home - Beginning
Ctrl + End - End

Question 16

Tell Me What you want to do command

Answer 16

New feature in 2016
Enables you to search for help and information about a command or task, presents you with a shortcut to that command, and some times completes the action for you.

Question 17

Enhanced ScreenTips

Answer 17

Small message boxes that display when you place the pointer over a command button.
The purpose, descriptive text, or shortcut will display in the box.

Question 18

Add-Ins

Answer 18

A custom program or additional command that extends the functionality of a Microsoft Office program.
Available in the Microsoft Store; some free and some for a fee.

Question 19

Templates

Answer 19

A predesigned file that incorporates formatting elements, such as a theme and layouts, and may include content that can be modified.
Select when you first open application or type the term in the Search box to find online templates.

Question 20

Themes

Answer 20

A collection of design choices that includes colors, fonts, and special effects used to give consistency to a document, workbook, or presentation.

Question 21

Theme Gallery Locations

Answer 21

Design Tab - Word and PowerPoint
Page Layout Tab - Excel
Forms and Reports - Access

Question 22

Select Text

Answer 22

Word-double click the word.
Line-Click in margin to the left of the line.
Sentence-Ctrl + sentence.
Paragraph-Triple click paragraph.
Character to the left-Shift + left arrow.
Character to the right-Shift + right arrow.
Entire Document-Ctrl + A

Question 23

Formatting Commands

Answer 23

Most common are found in the Font Group on the Home tab.

Question 24

Mini Toolbar

Answer 24

Provides a faster way to apply formatting changes.
Provides access to the most common formatting selections.
Select any text and move pointer to activate.

Question 25

Format Painter

Answer 25

Quickly and easily copy all formatting from one area to another in Word, PowerPoint, and Excel.

Question 26

Relocating Text

Answer 26

Three actions:
Cut-Removes and places in Clipboard.
Copy-Duplicates and places in Clipboard.
Paste-Places from Clipboard.

Question 27

Clipboard

Answer 27

An area of memory reserved to temporarily hold selections that have been cut or copied and allows you to paste the selections.

Question 28

Clipboard Pane

Answer 28

Clipboard Dialog Box Launcher.

Can hold multiple objects.

Question 29

Check Spelling and Grammar

Answer 29

As you type - Word, PowerPoint.
Proofing Group on Review Tab - Excel.
Misspellings - Red wavy underline.
Grammatical - Green underline.
Usage - Blue underline.

Question 30

Picture

Answer 30

Defined as a graphic element.
Click Pictures in the Images Group on the Insert tab.
Insert from Facebook, Flickr, Bing, OneDrive, Computer.

Question 31

Picture Tools Format

Answer 31

Resize using Shape Height and Shape Width boxes, or drag sizing handles.
Use Picture Styles.
Crop.

Question 32

Backstage View

Answer 32

Work with interface options and files.
Collection of file commands.
View and specify settings.
Customize program settings.
Sign into Office account.

Question 33

Collection of File Commands

Answer 33

New
Open
Save
Print
Share
Export
Close

Question 34

View and Specify Settings

Answer 34

Protection
Permissions
Versions
Properties (author, file size, permissions, date modified.)

Question 35

Customize Program Settings

Answer 35

User Interface options
Personalize your copy of Office
Start up options
Real-time collaboration options

Question 36

Status Bar - Document View

Answer 36

Read Mode
Print Layout
Web Layout
Zoom Slider (Word, Excel, PowerPoint)

Question 37

Page Layout

Answer 37

Page Setup dialog box.

Margins and orientation common to Word and Excel.

Question 38

Headers and Footers

Answer 38

Insert tab

Different groups depending on the application.

Question 39

Print Options

Answer 39

Number of copies, specific pages to print, the printer, orientation