Microsoft 365 {2} Flashcards

1
Q

Define:

Word Processor?

Examples? Common Extensions?

Does it support insertion of drawings and images?

A

A common computer application for creating formatted text

Microsoft Word & Google Docs ; .odt, .doc, .rtf, .wpd

Yes

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2
Q

Define:

Formatted text?

Examples?

A

Features of a document like margins, text size, bold text, italicized text, colors, number of columns

Notepad & TextEdit

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3
Q

Define:

Text file?

Extensions?

A

Stores text without any formatting information

.txt

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4
Q

Define:

Cursor?

A

A vertical blinking line to indicate where a user’s next-typed text will appear

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5
Q

Define:

Font?

Examples & their style?

A

Particular text style features, such as shape, thickness, and spacing of text characters

Arial: Smooth straight lines
Times New Roman: Varied line-widths, including tiny lines at the tips of characters known as ** serif **
**Courier New: ** Equal-width plain looking characters that were common on manual typewriters several decades ago

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6
Q

Define:

Font size?

How is it expressed and what is it exactly?

A

Maximum height of any character
Points: 1/72 of an inch

Expressed in ** points **

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7
Q

Define:

Spreadsheet Application?

A

A common computer application for represetning tables of data like text or numbers, for using formulas to calculate data from other data (like sums or averages), and for creating graphical charts from data

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8
Q

Define:

Cells?

A

Blocks in spreadhseets

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9
Q

Define:

Formula?

A

Formula to compute cell’s value based on other cells

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10
Q

Define:

Functions?

Functions and their names?

A

Built-in operations that simplify calculations

COUNT: counts the number of values in a range of cells
SUM: calculates the sum of a range of cells
**AVERAGE: **calculates the average of a range of cells
MAX: finds the largest value in a range of cells
MIN: finds the smallest value in a range of cells
SQRT: finds the square root of the value in a cell

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11
Q

Define:

Presentation app?

Examples?

A

Computer application used to create a slideshow of text and graphics, often with animation

PowerPoint, Keynote, Impress, Google Slides

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12
Q

Define:

Slideshow?

A

Consists of a series of individual ‘slides’

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13
Q

Define:

Themes?

A

Consisting of predefined color paletts, backgrounds, and text formatting to provide a cohesive style throughout the presentation

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14
Q

Define:

Toolbar?

A

Displays a strip of icon corresponding to available operations

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15
Q

Define:

Slide Master?

A

Template that stores theme information and defines the layout of text boxes, colors, fonts, and formatting

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16
Q

Define:

PDF (portable document format)?

A

File format for storing documents indepdently of any particular editing app like a word processor

17
Q

Define:

The Cloud?

A

An online & shareable network in which information is saved & stored

18
Q

What is it used for:

Onedrive?

A

Used primarily for personal use and backing up files

19
Q

What is it used for:

Microsoft Teams & Sharepoint?

Which is short term and which is long term?

A

For teams and organization
Teams: Short-term
Sharepoint: Long-term

20
Q

Define:

Certificate?

A

A lock that you have a key to that you can pass to somebody else open that they can use for somebody else

21
Q

Define:

When to encrypt email?

A

When message contains Personally Identifiable Information (PII)