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Managing Projects > Managing Projects - Week 2 / Scope Management > Flashcards

Managing Projects - Week 2 / Scope Management Flashcards

1
Q

Process needed to ensure that project includes all work required, only work required?

A

Scope Management

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2
Q

Important process in Scope Management?

A

Project Charter

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3
Q

Scope Management Process?

A
  • Plan scope management
  • Collect requirements from stakeholders
  • Define scope (mission statement)
  • Create WBS
  • Validate scope (approval process)
  • Control scope throughout the project
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4
Q

The process of determining, documenting and managing stakeholder needs and requirements to meet project objectives / a data collection exercise

A

Collect Requirements

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5
Q

Project Charter typically includes?

A
  • Mission statement
  • Background
  • WBS
  • Out of Scope
  • Assumptions
  • Constraints
  • Project manager authority
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6
Q

Developing detailed description of project and product?

A

Define Scope

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7
Q

Develop with the project sponsor?

A

Project Charter

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8
Q

Guides project planning?

A

Project plan

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9
Q

Process of subdividing project deliverables and project work into smaller, more manageable components, creates work packages that more readily managed in time, cost, quality and risk?

A

WBS (Work Breakdown Structure)

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10
Q

The process of formalising acceptance of the completed project deliverables or concerned with acceptance of the work results?

A

Validate Scope

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11
Q

Method to determine Validate Scope?

A

Visual Inspection

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12
Q

When and how to validate scope?

A
    • At the end of the phases / project sponsor can confirm scope has been delivered.
      - Refer to contact and WBS
    • At the end of the project
      - Include email from sponsor that scope was delivered
      - Evidence in Close Out Report
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13
Q

The process of monitoring the status of the project and product scope and managing changes to the scope baseline?

A

Control Scope

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14
Q

Scope needs to be changed if?

A
  • Technical problems
  • Insufficient time or resources
  • New opportunities
  • Remove scope
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15
Q

Initiating events dépend on?

A
  • Market demand
  • Business need
  • Customer request
  • Technological advance
  • Legal requirement
    Investment opportunity
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16
Q

A financial activity, often based on net present value or benefit : cost ratio?

A

Feasibility

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17
Q

Key Scope Questions

A
  • What is the project
  • What is included and excluded
  • Who is the project sponsor
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18
Q

How to identify project and scope?

A

Ex. Mind Map

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19
Q

What are the Out of Scope examples?

A
  • IT training
  • Landscaping
  • Design services
  • Administrative services
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20
Q

The most difficult but also most important activities in project management?

A

Definition of Scope

21
Q

Refers to the liist of challenges facing in the project?

A

Constraints

22
Q

Relate to the environmental context for the project, and may include a range of economic, social, environmental and legal requirements?

A

External Constraints

23
Q

Relate to particular performance requirements, such as funding limits, completion schedules and specified design standards

A

Internal Constraints

24
Q

These are unknown factors?

A

Assumption

25
Q

Mechanisms to deal in unknown factors or assumptions?

A

Contingency Allowances

26
Q

How to resolve significant assumptions that carry significant risks?

A

Risk Mitigation

27
Q

Links product requirements from their origin to the deliverables that satisfy them?

A

Traceability Matrix

28
Q

In verifying constraints we need to?

A

Update risk register

29
Q

Documented basis for making futureproject decisions and for confirming or developing commonunderstanding of project scope among the stakeholder

A

Scope Statement

30
Q

State what work is included (or excluded), the expected deliverables and the standards that will be used to assess project success?

A

Scope Statement

31
Q

Phenomenon is described as the increment growth, a result of a raft of little changes, each in itself of no greatconcern, but collectively resulting in time and cost overruns

A

Scope Creep

32
Q

Insidious and difficult to detect?

A

Scope Creep

33
Q

Cannot be completely eliminated, but with due process it can be kept under control?

A

Scope Creep

34
Q

This document describes how project scope will be managed and how scope changes will be integrated into the project?

A

Scope Management Plan

35
Q

An exercise in task decomposition?

A

WBS (Work Breakdown Structure)

36
Q

The objective is to convert a difficult or complex project into a series of more manageable sub-projects or task?

A

WBS (Work Breakdown Structure)

37
Q

Useful checklist for PM (Project Managers)?

A

WBS (Work Breakdown Structure)

38
Q

An audit trail must comprise non-verbal initiating instructions, agreed implications, and evidence of approval?

A

Change Management

39
Q

______ can occur at any stage in the project life cycle, but is usually more expensive the later it has to be considered.

A

Change Management

40
Q

Financial effects of change?

A

More time = Lower Value
More time = Increase in Cost

41
Q

A response to external factors, unknown latent conditions, or as a rethink of client need, designer response or available funding?

A

Change

42
Q

An objective for a successful project?

A

Minimising change and defects

43
Q

Defects are identified via?

A

Non-conformance reports (a result of quality control procedures)

44
Q

Project has not reached its final stage until?

A

All completed work is accepted

45
Q

Close-out can comprise three activities:

A
  • Information source
  • Expected v actual
  • Satisfaction
46
Q

Simplify the way things are done so that cost, time and risk are reduced

A

Process Re-engineering

47
Q

How to improve value?

A

Simplify and remove unnecessary complexities

48
Q

Project Control Process?

A
  • Impact Analysis
  • Feasibility Analysis
  • Approve change requests
49
Q

Why properly defining scope of work important to a smooth running project?

A

Defines boundaries of the project

Managing Projects (3 decks)

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