Managing Projects - Week 2 / Scope Management Flashcards
Process needed to ensure that project includes all work required, only work required?
Scope Management
Important process in Scope Management?
Project Charter
Scope Management Process?
- Plan scope management
- Collect requirements from stakeholders
- Define scope (mission statement)
- Create WBS
- Validate scope (approval process)
- Control scope throughout the project
The process of determining, documenting and managing stakeholder needs and requirements to meet project objectives / a data collection exercise
Collect Requirements
Project Charter typically includes?
- Mission statement
- Background
- WBS
- Out of Scope
- Assumptions
- Constraints
- Project manager authority
Developing detailed description of project and product?
Define Scope
Develop with the project sponsor?
Project Charter
Guides project planning?
Project plan
Process of subdividing project deliverables and project work into smaller, more manageable components, creates work packages that more readily managed in time, cost, quality and risk?
WBS (Work Breakdown Structure)
The process of formalising acceptance of the completed project deliverables or concerned with acceptance of the work results?
Validate Scope
Method to determine Validate Scope?
Visual Inspection
When and how to validate scope?
- At the end of the phases / project sponsor can confirm scope has been delivered.
- Refer to contact and WBS
- At the end of the phases / project sponsor can confirm scope has been delivered.
- At the end of the project
- Include email from sponsor that scope was delivered
- Evidence in Close Out Report
- At the end of the project
The process of monitoring the status of the project and product scope and managing changes to the scope baseline?
Control Scope
Scope needs to be changed if?
- Technical problems
- Insufficient time or resources
- New opportunities
- Remove scope
Initiating events dépend on?
- Market demand
- Business need
- Customer request
- Technological advance
- Legal requirement
Investment opportunity
A financial activity, often based on net present value or benefit : cost ratio?
Feasibility
Key Scope Questions
- What is the project
- What is included and excluded
- Who is the project sponsor
How to identify project and scope?
Ex. Mind Map
What are the Out of Scope examples?
- IT training
- Landscaping
- Design services
- Administrative services
The most difficult but also most important activities in project management?
Definition of Scope
Refers to the liist of challenges facing in the project?
Constraints
Relate to the environmental context for the project, and may include a range of economic, social, environmental and legal requirements?
External Constraints
Relate to particular performance requirements, such as funding limits, completion schedules and specified design standards
Internal Constraints
These are unknown factors?
Assumption
Mechanisms to deal in unknown factors or assumptions?
Contingency Allowances
How to resolve significant assumptions that carry significant risks?
Risk Mitigation
Links product requirements from their origin to the deliverables that satisfy them?
Traceability Matrix
In verifying constraints we need to?
Update risk register
Documented basis for making futureproject decisions and for confirming or developing commonunderstanding of project scope among the stakeholder
Scope Statement
State what work is included (or excluded), the expected deliverables and the standards that will be used to assess project success?
Scope Statement
Phenomenon is described as the increment growth, a result of a raft of little changes, each in itself of no greatconcern, but collectively resulting in time and cost overruns
Scope Creep
Insidious and difficult to detect?
Scope Creep
Cannot be completely eliminated, but with due process it can be kept under control?
Scope Creep
This document describes how project scope will be managed and how scope changes will be integrated into the project?
Scope Management Plan
An exercise in task decomposition?
WBS (Work Breakdown Structure)
The objective is to convert a difficult or complex project into a series of more manageable sub-projects or task?
WBS (Work Breakdown Structure)
Useful checklist for PM (Project Managers)?
WBS (Work Breakdown Structure)
An audit trail must comprise non-verbal initiating instructions, agreed implications, and evidence of approval?
Change Management
______ can occur at any stage in the project life cycle, but is usually more expensive the later it has to be considered.
Change Management
Financial effects of change?
More time = Lower Value
More time = Increase in Cost
A response to external factors, unknown latent conditions, or as a rethink of client need, designer response or available funding?
Change
An objective for a successful project?
Minimising change and defects
Defects are identified via?
Non-conformance reports (a result of quality control procedures)
Project has not reached its final stage until?
All completed work is accepted
Close-out can comprise three activities:
- Information source
- Expected v actual
- Satisfaction
Simplify the way things are done so that cost, time and risk are reduced
Process Re-engineering
How to improve value?
Simplify and remove unnecessary complexities
Project Control Process?
- Impact Analysis
- Feasibility Analysis
- Approve change requests
Why properly defining scope of work important to a smooth running project?
Defines boundaries of the project
