Managing Projects And Contract Admin Flashcards
What is your role as a PM
To manage the project team and drive successful completion of the project and it’s objectives
How do you evaluate your teams performance
- Review outputs against scope of services and PEP
- Reviewing against key performance indicators
Performance appraisals
What is ISO 9001
ISO 9001 is a certified quality management system for organisations who want to prove they can consistently provide products and services that meet their customers needs.
What is the purpose of a project audit
Fact finding mission, undertaken regularly.
Review project risks and processes.
Reflect if the project is meeting it’s core objectives.
What is a PEP?
A governing document that defines how a project is executed, monitored and controlled.
Could be described as the methodology to deliver a project.
What would a PEP contain?
- Project definition and summary of key objectives
- Project programme and key dates
- Roles, responsibilities and authorities
- Team organogram chart
- Stakeholder and Management strategy
- Communication protocol
- Quality assurance and reporting strategy
- Process for approvals
- Change control process
- Soft landings and handover strategy
- Technology strategy
- H&S strategy
- Sustainability strategy
How often should a PEP be updated?
Should be reviewed monthly
Or
After a significant change
An external stakeholder wants to change a room layout, how would you manage this?
Implement change control procedures
What is your change procedure
1) Identify change - describe and outline how it would benefit the project
2) Impact assessment - consider how it would impact the wider project. Use of change impact forms by relevant consultants.
3) PM would make a recommendation, client will give their informed consent/rejection
4) Change planning and schedule - agree methodology with project stakeholders
5) Closure/instruction - final check with the client on approved docs. Update change log, issue instructions etc.
How would you analysis project stakeholders
How much influence a stakeholder has.
Vs
How much interest does the stakeholder have.
What is the role of a PM
Planning, monitoring and control of all aspects of a project including risk
Motivating all those involved to achieve the project goals.
On time, on budget and to good quality.
What are the essential skills of a PM?
- Technical competence
- Communication
- Team motivation
- Risk Management
- Business acumen
What is included in the PM scope of services?
- Identifying and developing the brief
- Managing and monitoring the Project and Team
- Communication and Management protocols
- Establishing and maintaining project budget and programme
- Coordinating legal and regulatory consents
- Managing the design information
- Advising and reporting on risk
- Est time, cost, quality and function
- Administering appointments
Who is responsible for Administering the building contract?
D&B contracts - Employers agent
Other JCT - Contract Administrator or achi
NEC - Project manager
What are the key responsibilities of the CA?
Determining EOTS and Loss and Expense
Issuing Practical Completion Certs
Issuing Instructions
Certifying Interim Payments
Implementing change control procedures
Collating and issuing schedules of defects
Notifying partial possession
Certifying sectional completion
Certifying non-completion
