Management Flashcards
Define Management
The act of motivating people towards the achievement of a goal or goals.
Define Funeral Service Management
administration of a funeral service enterprise, the activities of which encompass marketing, office, personnel, facilities, and financial management
What is the primary objective for funeral home
meet the death-related needs of grieving families
What is the secondary objective for a funeral home
insuring that funds are available and have a reasonable return on investment (ROI) profit
Define expenses
a decrease in assets, other than withdrawals by the owner, which result from efforts to produce revenues
What are the four functions of management?
Planning, organizing, directing, and evaluating
In the four functions of management what is another word for the Directing part?
Actuating
In the four functions of management what is another word for the Evaluating part?
Controlling
In making plans , the manager must be able to envision the ___result at the ___ of the process
end result at the start of the process
Define planning
The function of determining in advance what needs to be accomplished in order to achieve a particular goal.
Define business policies
Fundamental statements that serve as guides to management practice
Define human resource planning
developing a comprehensive strategy for meeting future human resource needs
What is the difference between objectives and goals?
Objectives are very specific with a time limit and goals are very broad they paint a basic plan or direction
Define organizing
to arrange or constitute in interdependent parts , each having a specific function or relation with respect to the whole. arrangement and distribution of work among members of an organization.
Define motivating
energizing, channeling, and sustaining people behavior .
How is motivating accomplished by a manager ?
understanding employees needs and wants and integrating them with the goals and objectives of the company.
Define Directing (actuating )
regulating the activities or course of activities of an organization
Directing (actuating) includes staffing meaning
management function dealing with the recruitment, selection, placement, training, development, and appraisal of the employees
Define evaluating (controlling)
management function which compares organizational and individual performance with predetermined standards or expected results.
In the controlling aspect of management what might the manager have to do with goals and objectives?
change them
Funeral service managers have the responsibility of protecting ____ ____ of the diseased
personal information
True or false Funeral service management is more service oriented than product oriented .
`True
What does “Caveat venditor”
let the seller beware
True or false funeral service managers often include serving the community the total community while meeting the particular needs of a client-family
TRUE
True or false FS managers have a duty to assist educational programs related to death, grief, bereavement, funeral rites, and recovery
true
How does FS practice differ from other managerial areas in that the total service has to be _________
available to every economical circumstance
Define human relations
motivating people in organizations to develop teamwork which effectively fulfills their needs and achieves organizational objectives
What does EPA stand for and why is it important?
Environment protection agency , to ensure the environment is not being threatened by an establishment .
Define a job description
document that lists Major responsibilities and tasks of a job
Define job analysis
determining the critical components of a job for the purpose of selecting, training, and rewarding personnel
In the hiring process when is it legal to ask for information that pertains to the applicants age, sex, number of dependents etc.
AFTER the applicant is hired
If when interviewing a person an they are giving short answers what is recommended you do to get them to talk ?
give a pause so that they will want to fill the silence.
What are the three main reason orientation programs fail?
Was not planned
employee was not made aware of job requirements
employee did not feel welcome
Civil rights act of 1964
outlaws discrimination in employment based on race, color, religion, sex, pregnancy, or national origin
Age discrimination in employment act (ADE)of 1967
outlaws discrimination in employment against those who are over 40 years old
Equal pay act of 1963
outlaws discrimination in pay based on the sex of the worker.
rehabilitation act of 1973
outlaws discrimination in employment based on handicaps of workers who , with reasonable employer accommodation , could do the job.
Vietnam Era Veterans Readjustment Act of 1974
outlaws discrimination in employment against Vietnam era veterans
Americans with disabilities act of 1990
prohibits discrimination against any qualified individual with a disability.
Fair Labor standard act FLSA
outlaws discriminatory practices in pay ; requires employers to pay mini min wage and to pay minimally time and a half for any hours worked beyond 40 workers in a week.
immigration reform act of 1987
outlaws non-documented persons from employment in the US
Bona Fide Occupational Qualification (BFOQ)
a qualification necessary the job that is allowed and approved reason for discrimination. approvals are granted case by case. `
What are the 5 most common factors in funeral home employee turnover?
lack of appreciation failing to value employees paying low or unfair salary failing to resolve personal conflicts assigning a heavy work load
What are the 5 components to Maslows Hierarchy of needs theory ? In order of most important
Physiological need (base) safety needs affiliation needs esteem needs and self actualizing needs (tip)
In theory X and Y which is the downer ?
X
In theory X and Y which is the inspiring?
y
In Hertzberg two factor theory Intrinsic factors are called ____ and include __________________________
Called MOTIVATORS and include achievement, recognition, work, responsibility, and advancement
In Hertzberg two factor theory extrinsic factors are called ____ and include
HYGIENES and include company policy, supervision, salary , interpersonal relations with co-workers, and working conditions
Define Total Quality management (TQM)
efforts of all members of an organization directed to ensure that quality in the production of goods and services is achieved
Define mission statement
fundamental statements that serve as a guide to management practice
Define delegation of authority
superiors act of granting to subordinates , on the basis of competence , the right to act or decide
Define chain of command
superior-subordinate relationship that serves as a channel for two-way communication
Better Business Bureau
association of business firms that promote ethical conduct by all business firms in the community
Chamber of Commerce
an association of business people who attempt to protect and promote the commercial interests in a community.
Define recruitment/selection
process of forming a pool of qualified applicants for tasks that need to be filled
Define demographics
statistical study of human populations with respect to their size, density, distribution, composition, and income
Define Human resource management (personnel management )
process of acquiring, training, developing, motivating, and appraising a sufficient quantity of qualified employees to perform necessary activities; and developing activities and an organizational climate conducive to maximum efficiency and worker satisfaction
True or false it is illegal to seek personal information of an applicant through a reference
true
True or false A Signed release should be sought from applicant to seek reference information
true
Define Resume
a written summary of one’s personal, educational, and professional achievements
Define interviewing
a job-analysis technique in which individuals currently holding a particular job are asked questions concerning the requirements of the job
Define Job specification
a document that lists the knowledge, skills, abilities, and personal characteristics a job holder must possess to perform effectively
Define Recruitment and selection
the process of forming a pool of qualified applicants for tasks that need to be filled
Define employment application process
a record of statements made at the time the applicant first seeks employment
Define Employment Interview
the primary way of judging the applicant’s appearance, poise, speech, etc.
What are the two types of interviews?
(1) Structured (formal) - per-determined set of questions asked of all applicants
(2) Unstructured (informal) - questions developed as the interviewer proceeds
Occupational Safety and Health Act (OSHA) of 1970
a governmental agency with the responsibility for regulatory and enforcement of safety and health matters for most United States employees; an individual state OSHA agency may supersede the U.S. Department of Labor OSHA regulations
Equal Employment Opportunity Act of 1972
the absence of employment discrimination based on race, color, religion, sex, or national origin
Define financial management
the efficient utilization and adequate regulation of assets, revenue, expenditures, and capital rights
Define Accounting systems
a language of business employed to communicate financial information based upon analyzing, recording, classification, summarization, reporting, and interpretation of financial data
Define Accrual accounting
recording in each fiscal period applicable expenses, whether paid or not, and income earned, whether collected or not
Define Cash basis accounting
an accounting practice in which revenue is not recognized in the accounting records until received and in which expenses are not recognized until paid
Define Budgeting
a formal written statement, which may be based upon adjusted historical data, of management’s plans for the future expressed in financial terms
Define Finance advantages
the business function of effectively obtaining and using funds
What are the 3 types of capital
(1) Working capital (circulating capital) - difference between current assets and current liabilities
(2) Fixed capital - long-term capital invested in the business; also, funds invested in such long-term assets as: land, building, machinery, furniture, fixtures, and other equipment
(3) Personal capital (equity capital) - capital invested in the business by the owner(s)
Define Debt equity
Any borrowed or loaned capital invested in the business that must be repaid to creditors
Define Angels
private investors who are willing to supply financing for new and/or risky small venture start-ups
Define Venture capitalists
anyone that invests in, or financially sponsors, a new business
Define Line of credit
an understanding between a bank and the business indicating the maximum amount the bank is willing to loan the borrower
Define Open end credit (revolving credit)
a line of credit that may be used over and over again up to a certain borrowing limit
Define Mortgage loans
a loan secured by the mortgage on property
Define Mortgage
a claim given by the borrower to the lender against the borrower’s property in return for a loan
Define Small Business Administration (SBA) loans
the principal government agency concerned with the financing, operation, and management of small businesses
Define Factoring accounts receivable
obtaining cash before payments are received from customer’s by selling off one’s accounts receivables to a third party
Define Account receivable
an unwritten promise by a customer to pay, at a later date, for goods sold or services rendered
Define Note receivable
a written promise of a customer to pay the business a sum of money at a future date
Define Fixed assets (long term assets) -
property of a relatively permanent nature used in the operation of a business and not intended for resale
Define Cost analysis/break even analysis (break even point)
the point at which total sales revenue equals total cost
Define fixed expenses
does not change in total but becomes progressively smaller on a per-unit basis as volume increases. These expenses do not increase with increased business, nor do they decrease with declining business activity.
What are examples of fixed expenses
rent, supervisory salaries, depreciation, insurance, debt
Define Salary
generally considered to be compensation for managerial or administrative services, expressed in terms of a month or year
Define Depreciation
the loss in value of a fixed asset due to wear and tear and the passage of time; or a method of matching the cost of a fixed asset against the revenues that the fixed asset will help produce during its useful life
Define Variable expenses
a cost which is uniform per unit but fluctuates in total in direct proportion to change in the related activity or volume.
What are some examples of variable expenses ?
supplies, hourly wage expenses, repairs, utilities, taxes
Define Supplies
a type of asset that will be consumed as it is used
Define Wages
a form of compensation for skilled and unskilled labor, expressed in terms of hours, weeks, or pieces completed
Define Federal Unemployment Tax Act (FUTA)
a federal act imposed on each employer for the purpose of financing the administration costs of the federal and state unemployment compensation programs
Define SUTA
state unemployment tax act
Define Federal Insurance Contributions Act (FICA)
a federal act which requires most employers and employees to pay taxes to support the federal social security program
Define Income tax
a tax levied on individuals and businesses by federal, state, and local governments
Define Retail sales tax
a tax imposed on tangible personal property sold at retail
Define Operating expenses (overhead)
any cost not specifically associated with production of identifiable products and services; expenses incurred in the normal operation of a business
Define operating ratios
a comparison of profit and each item of expense in the income statement expressed as a percentage of sales income; the operating ratios can be compared to the industry standard in regards to measuring the possible growth of the business
What are the uses for financial analysis?
- Develop and identify trends which will show extent and direction of change
- Provide a basis for implementing changes in business strategy to contain costs or to expand into other areas of the marketplace
- Determine relationship of the firm as compared to some predetermined standard or industry average
Define Income statement
a formal financial statement which presents the income, expenses, and resulting net profit or net loss for a given period
Difference between comparative and common size statements for an income statement
- Comparative forms - record the income statement data for two or more comparable periods on the same form so that the information can be readily compared
- Common-size statements (percentage method) - express the major items in the income statement as a percent of net sales and compare with previous fiscal periods
Define Balance sheet
a formal financial statement illustrating the assets, liabilities, and owner’s equity of a business as of a specific date
Difference between comparative and common size statements for a balance sheet
- Comparative forms - record the balance sheet data for two or more comparable periods on the same form so that the information can be readily compared
- . Common-size statements (percentage method) - express the major items in the balance sheet as a percentage of the total assets and compare with previous fiscal periods
Define Liquidity analysis
measures the ability of the firm to meet its current obligation
Define Current Asset Ratio =current assets ÷ current liabilities
the current assets divided by the current liabilities and a measure of the liquidity of the business
Define current assets and current liabilities
Current assets - cash or other assets that will be converted to cash or consumed within one year
Current liabilities - debts of a business that are generally paid within one year
Acid-Test Ratio (Quick Ratio) = quick assets ÷ current liabilities
quick assets divided by current liabilities
Define Quick assets
cash, marketable securities, accounts and notes receivable
Define Return on investment = net income ÷ average owner’s equity
the ratio of net income to owner’s equity in the business
Define Net income (net profit)
the difference between gross profit and expenses when gross profit is larger
Define Activity analysis
measures how efficiently a firm is utilizing its assets
Accounts Receivable Turnover
measures how many times per year accounts receivable are collected
Calculation: net credit sales ÷ average accounts receivable
Age of Accounts Receivable
measures the average time required to collect accounts receivable
Calculation: 365 ÷ accounts receivable turnover, expressed in number of days
Define Inventory Turnover
The number of times the average inventory has been sold or used up (turned over) during a period
Calculation: cost of goods sold for period ÷ average inventory
Age of Inventory
measures the average time required to sell inventory
Calculation: 365 ÷ inventory turnover, expressed in days
Profitability analysis
provides evidence concerning the earnings potential of a company and how effectively the firm is being managed
Define Profit Margin
net income divided by net sales
Calculation: net income ÷ net sales or
Retail- wholesale
Define Net sales
sales - sales returns and allowances - sales discounts
Define Gross profit (gross margin)
net sales- the cost of goods sold
Define Gross Profit Percentage
gross profit divided by net sales
Calculation: gross profit ÷ net sales, expressed as a %
Define Marketing
the process of planning and executing the development, pricing, promotion, and distribution of an organization’s goods or services
Define Market
a group of potential customers having purchasing power and unsatisfied needs
Define market survey
a study that is used by a business to determine where the potential customers are located
Define Economic base
wealth produced in or near a community that provides employment and income to the local population