M&E Structures, Functions, and Capabilities

Question 1

1. The 5 M&E Functional Areas

Answer 1

1. M&E structures, functions and capabilities

Question 2

2. The 5 M&E Functional Areas

Answer 2

2. Indicator definitions and reporting guidelines

Question 3

3. The 5 M&E Functional Areas

Answer 3

3. Data collection, reporting forms and tools

Question 4

4. The 5 M&E Functional Areas

Answer 4

4. Data management processes

Question 5

5. The 5 M&E Functional Areas

Answer 5

5. Links with national reporting systems

Question 6

M&E Structures, Functions, and Capabilities I

Answer 6

M&E Structures, Functions, and Capabilities I

Question 7

1. Each functional area relates to one or more questions that can help identify weaknesses that must be addressed in order to:

Answer 7

1. Strengthen the data management and reporting system

Question 8

2. Each functional area relates to one or more questions that can help identify weaknesses that must be addressed in order to:

Answer 8

2. Improve the quality of data produced by the system

Question 9

1. Programs should ensure M&E staff assignments cover all required data management tasks and ask:

Answer 9

Are key M&E and data-management staff members identified with a clearly assigned role and responsibilities?

Question 10

2. Programs should ensure M&E staff assignments cover all required data management tasks and ask:

Answer 10

Do the M&E and data-management staff members have a clear understanding of their assigned role and responsibilities?

Question 11

How should responsibilities be declared and why?

Answer 11

These responsibilities should be declared in writing so that they are clearly communicated and understood by supervisor and staff

Question 12

When staff turnover occurs…

Answer 12

…a documented description of roles and responsibilities can assist in the transition by providing new staff with a clear outline of their responsibilities.

Question 13

M&E Structures, Functions, and Capabilities II

Answer 13

M&E Structures, Functions, and Capabilities II

Question 14

Programs should ensure that staff members are prepared to fulfill their M&E responsibilities and ask:

Answer 14

Have the majority of key M&E and data-management staff received the required training?

Question 15

How should training be tailored?

Answer 15

Training should be tailored to the specific staff member’s M&E responsibilities. For example, if staff members need to enter data about the program clients into an electronic database, they will need to be trained in how to use the relevant computer software.

Question 16

What training do staff members who complete and file client forms need?

Answer 16

They need training in how the forms are to be filled and how the filing system is organized.