Data Reporting Guidelines Flashcards
Data Reporting Guidelines I
Data Reporting Guidelines I
To assess the functional area, Data Reporting Requirements, programs should ask:
Has the program clearly documented (in writing) what is reported to whom, and how and when reporting is required?
How do clear reporting requirements help staff?
Clear reporting requirements help staff members fulfill their reporting responsibilities consistently and promptly.
Example
For example, guidelines could specify that the regional office’s database manager is responsible for emailing data to the national office at the end of every month. This would be appropriate for programs with electronic databases and email. For remote service sites, the guidelines could specify that monthly reports must be delivered to the regional office (or a partner’s office) on a certain day of the month.
What should the guidelines further specify?
The guidelines should further specify the types of data to be sent, such as the number of clients who received each type of service and the amount of medicine dispensed.
Highlights
If the data reporting requirements are clearly documented, the accuracy, reliability, timeliness, and completeness of the data will be improved.
Data Reporting Guidelines II
Data Reporting Guidelines II
What happens when reports are too late?
When some reports are received late, that information is not available for the aggregate report, which affects the accuracy, reliability, completeness and timeliness of the data.
What are the possible causes of the late data reports?
M&E staff at all reporting sites have not been informed in writing the date reporting is required, or
M&E staff turnover has resulted in new staff members without written documentation of reporting requirements.
M&E staff has not demanded accurate, reliable, complete, and timely data reports.
How can written data reporting requirements can help current and new M&E staff?
They can help to keep up with their reporting responsibilities and improve data quality.
