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Question 1

Name 3 factors that can influence the arrangements of a business meeting:

Answer 1

• Whether attendees are internal or external eg: internal = meeting that day/ external = different location
• Whether the meeting is urgent
• Senior staff are unlikely to attend numerous meetings : some of higher priority
• The purpose of the meeting
• Location of personnel

Question 2

How can businesses ensure that all personnel are available ?

Answer 2

• Electronic diary systems that can be synchronized on smart phones/ tablets/ computers
• Email software

Question 3

What factors might affect the venue or room?

Answer 3

• Availability- some businesses have meeting rooms or an external venue such as a hotel can be used
• Location - if people are travelling from different areas need location good for everyone
• Refreshments - all day meetings need to be equip to feed an d hydrate
• Shared office space- confidential meeting wouldn’t be somewhere shred

Question 4

Why might it be important to have arranged travel?

Answer 4

• External personnel will need to know how to reach the venue if they aren’t familiar to the area and place of meeting understands they will be arriving

Question 5

Why do businesses have to consider business costs when arranging business meetings ?

Answer 5

-A business need to take into account business costs because…
if people need to travel long distance other methods could be used such as telephone conferences
however, face to face is sometimes better

Question 6

What factors might affect arranging business travel for meetings ?

Answer 6

• Destination ; different transports will be chosen based on distance, taken in account cost and time it takes
• Date/Time; dates and times of transport options should be considered
• Personnel; if there is a group car is best option, but if it is just an individual train is best, or CEOs may have more luxurious hotels than those lower down
• Special requirements such as : not having a driving licence.

Question 7

What additional costs may flying include?

Answer 7

• Luggage costs

- Parking

Question 8

What additional costs may a train include ?

Answer 8

-Booking fee

Question 9

What must be considered when calculating and comparing costs?

Answer 9

• Additional costs

- Timescale

Question 10

What factors will affect the cost of accommodation?

Answer 10

• Location
• Rating
• Meal arrangements

Question 11

What may influence the accommodation chosen by business men?

Answer 11

• Hotel grading
• Star rating
• Guest reviews
• Payment ( personal funds)

Question 12

Give n example of a personal requirement an employee may have when booking accommodation?

Answer 12

• Adapted for disabilities

- Cater to dietary needs

Question 13

what factors does calculation and comparison of costs influence accommodation chosen?

Answer 13

• online booking websites allow easy comparison of the basic cost of accommodation
• additional costs may need to be considered, e.g. pay for car parking, taxi fares