LO1 - Sponsor Vs PM

Question 1

What is the difference in responsibility for a sponsor vs PM in the Concept Phase

Answer 1

Sponsor
Defines the business objectives and identifies the benefits
Ensures key stakeholders agree that the project is worthwhile
Create outline business case and secure its approval.

PM
Should not be involved in this stage

Question 2

What is the difference in responsibility for a sponsor vs PM in the Definition Phase

Answer 2

Sponsor
Appoints the PM
Agree and approve plans (PMP)
Secure final business case approval
Set tolerances, delegate authorities and agree reporting requirements

PM
Is responsible for successful delivery of project
Develop a project management team to provide required expertise.
Plan the project (produce a project management plan (PMP)) showing how the projects outputs will be delivered.
Produce plan for managing stakeholders.
Ensure adequate project controls are in place.
Prepare for stage gate decisions.

Question 3

What is the difference in responsibility for a sponsor vs PM in the Deployment Phase

Answer 3

Sponsor
Support the PM
Monitor project progress and make control decisions when necessary
Monitor the projects external environment and business risks
Keep executive stakeholders informed and engaged.

PM
Plan delivery stages in detail, and delegate works to teams via work packages (using WBS)
Manage risks, issues and change requests - assess before escalating to sponsor (only escalate when change is near or out of tolerance)
Report project progress to sponsor (allows prompt action to be taken when required)
Motivate and support the team (through communications, effective plans, timely advice and prompt decisions)

Question 4

What is the difference in responsibility for a sponsor vs PM in the Transition Phase

Answer 4

Sponsor
Signs off project and confirms closure
Ensure business continuity and plan in place for benefit realisation.

PM
Plans for handover of the projects outputs to the user community (ensure users are technically prepared, and ensure quality docs have been signed off)
Archive documentation
Conduct a post project review.
Disband the project team and dispose of project assets.

Question 5

What is the difference in responsibility for a sponsor vs PM in the Benefits realisation Phase

Answer 5

Sponsor
Monitor and track benefits realisation through to completion.

PM
No longer on project, does not play a part in BR