Level 3 Questions - Centrica Procurement, TRM & Tender Recommendation Flashcards
How did you recommend a procurement route?
1) Produced a procurement report
2) Went through internal QA processes
3) Formally issued to client
4) Set up a call to go though
What sections were included in your procurement report?
1) Introduction
2) Executive summary and recommendation
3) Key considerations
- project type
- client objectives
- market conditions
4) Procurement options
5) Forms of Contract
6) Market conditions
7) Conclusions and recommendation
Why did you recommend a traditional form of procurement? Were there any disadvantages?
Based on the clients objectives of:
- Cost certainty
- Competitive tender procedure / value for money
- Quality
- Retention of responsibility of design team
Disadvantages:
- No contractor input
- Time / programme implication
What other procurement routes were considered?
Single stage design and build
Achieve quality with:
- Robust set of ERs
- Novation of design team
- Tendering at stage 3
Why was a single stage tendering procedure chosen?
As this enabled a competitive tender price to be received ensuring value for money
What was the method / process of contractor selection?
Selective tendering
6 sent PQQs, 3 shortlisted for tender
What documents were outlined in the responsibility matrix? Who was responsible for these?
- ITT docs (Mace)
- Preliminaries (Mace)
- Pricing schedule (Mace)
- Design information (Design team)
- Programme (Client)
- Pre construction information (PD)
- Schedule of amendments (Client)
Matrix set out what was required by who, and set out a date by which the items need to be issued
What were the sections included in your tender recommendation report?
1) Executive summary and recommendation
2) Tendering procedure
3) Tender price
4) Programme
5) Scoring matrix
6) Recommendation & next steps
Once you had made your recommendation, what were the next steps you took?
Notify successful and unsuccessful contractors
Arrange a meeting with the successful contractor to agree contract sum
Contractor to issue construction phase plan
Why did you utilise a tender responsibility matrix? Could the PM not have managed programme?
As I was responsible for collating the tender documentation, part of my due diligence to ensure that I was issued all necessary documentation in good time
Ensured I kept track of what’s been issued / what’s still outstanding
Ensured I kept to timeframes I told my client
What happens if tenders are returned and are higher than cost plan, pre-tender estimate?
.
I’m a very risk adverse client, what advice would you give me when it came to procurement?
Design and build is the most suitable as the design and cost risk is allocated to the contractor
Management forms of procurement are not suitable
What risks remain with me as a client when using D&B?
Quality, however this can be mitigated by:
- Fully developed ERs
- Appoint a clerk of works
- Collateral warranties
- Novate design team
I have a project that I want to get on site quickly, what tender options would you recommend?
- Two stage design and build
- Construction management / management contracting
What if I wanted cost certainty before starting on site?
What risk would this tendering option leave me open to?
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