Level 2 Questions - King George's Gate Tender Process Flashcards
What were the client’s key drivers?
- Cost certainty
- Start on site
- Contractor involvement / buildability
- Did not want to retain any cost / design risk
Why was a design and build route adopted?
- Cost - Cost certainty
- Time - earlier start on site
- Contractor involvement - engaged early to help with programming, buildability and construction methodology
- Risk - risk allocated to contractor
Why was a single stage procedure adopted?
- Competitive returns to ensure value for money
- tbc
Why wasn’t a 2 stage adopted?
tbc
What other procurement routes could have been considered?
- Single stage traditional procurement
- Two stage design and build
- Management contracting
If time was a key driver why wasn’t negotiation adopted?
Negotiation wouldn’t have achieved a competitive price and ensured value for money
How were the contractors selected?
Selected from a framework
How many contractors did you issue a PQQ to?
Issued to 10 contractors
What was the scoring criteria of the PQQ?
PQQ scoring criteria was:
- Pass / fail sections - financials and H&S
- Relevant experience - 70%
- Overall quality of submission - 30%
How was the pre-qualification results assessed?
The results were assessed collaboratively
- Financials - client
- Quality questions - client, PM, QS
- H&S questions - Principal designer
A scoring matrix was used to analyse the qualitative sections
How many contractors were shortlisted after the PQQ process?
3
What tender documents were issued to the contractors?
Invitation to tender letter Form of tender Bona fide tender certificate Instructions to tenderers Schedule of contract amendments Tender Query Sheet Preliminaries Employers Requirements Pre-construction information Contract Sum Analysis
What was the method of issuing the tender packs?
Online E-tendering (managed internally by the client)
How long was allowed for the tender period?
6 weeks
Were there any addendums during the tender process?
Yes, a total of 6 addendums
Mainly consisting of updated design information and surveys
Were there many pre-tender queries raised?
Yes, there were a total of XX
Mainly consisting of…..
Why weren’t mid-tender interviews carried out?
The client confirmed that they did not wish to have mid-tender interviews and instead set up post-tender interviews
Were there any tender withdrawals? How did you deal with these?
No, however if there were I would ensure that I followed the clients process for any tender withdrawals
How did you go about completing the tender opening form? What was included?
- I set up a tender opening meeting and invited the client and project team
- I ensured there was another professionally qualified person there to witness the opening
- The tender opening form included:
- Tender price
- Programme
- Alternative tender submissions
- Comments
Once it was completed it was signed and dated by all parties present
How did the PTE compare to the tender returns?
- PTE value - £55m
- Tender returns ranged from £52m to £54m (within 5%)
Were there any errors picked up in the tender analysis? How were these dealt with?
TBC with dan
Alternative 2 allowing the contractors to correct their error
How many post tender queries were sent? What main items were covered here?
TBC
What was the scoring criteria when assessing the tender returns?
TBC
What was the format of the post tender interviews?
TBC
What was the scoring criteria when assessing the tender returns?
1) Compliant bid - pass / fail
2) Health and Safety - 10%
3) Programme …. tbc
How did you go about producing the preliminaries document on King George’s Gate?
- Used NBS software
- Used the pre-construction information and any relevant information as the basis of filling out key parts of preliminaries
- Produced a clarification schedule and issued a set of queries to the client & project team in order to retrieve the relevant info to fill out prelims
- Once completed I issued as a draft to the client before formalising and including in tender pack
How were tender addendums and pre / post tender queries issued on King George’s Gate
tbc
What was the sections included within the tender report?
- Executive summary and recommendation
- Tender procedure
- Tender compliance
- Tender pricing
- Remaining risks / outstanding qualifications
- Qualitative scoring
- Recommendation and next steps
Were there any remaining risks you outlined in the tender recommendation report?
I outlined some remaining risks which sat with the client, including:
- Contract amendments and conditions
- Third party agreements
- Client changes
- Works near the railway
- Underground obstructions
- Disposal of hazardous materials (non-hazardous allowed for)
How did you inform unsuccessful contractors that they did not win the work? What information was sent to them?
Issued a letter explaining that they were unsuccessful
Present the evaluation criteria and their scores against this criteria
Reasons for the criteria above
