Level 2 Questions - King George's Gate Tender Process

Question 1

What were the client’s key drivers?

Answer 1

• Cost certainty
• Start on site
• Contractor involvement / buildability
• Did not want to retain any cost / design risk

Question 2

Why was a design and build route adopted?

Answer 2

• Cost - Cost certainty
• Time - earlier start on site
• Contractor involvement - engaged early to help with programming, buildability and construction methodology
• Risk - risk allocated to contractor

Question 3

Why was a single stage procedure adopted?

Answer 3

• Competitive returns to ensure value for money

- tbc

Question 4

Why wasn’t a 2 stage adopted?

Answer 4

tbc

Question 5

What other procurement routes could have been considered?

Answer 5

• Single stage traditional procurement
• Two stage design and build
• Management contracting

Question 6

If time was a key driver why wasn’t negotiation adopted?

Answer 6

Negotiation wouldn’t have achieved a competitive price and ensured value for money

Question 7

How were the contractors selected?

Answer 7

Selected from a framework

Question 8

How many contractors did you issue a PQQ to?

Answer 8

Issued to 10 contractors

Question 9

What was the scoring criteria of the PQQ?

Answer 9

PQQ scoring criteria was:

• Pass / fail sections - financials and H&S
• Relevant experience - 70%
• Overall quality of submission - 30%

Question 10

How was the pre-qualification results assessed?

Answer 10

The results were assessed collaboratively

• Financials - client
• Quality questions - client, PM, QS
• H&S questions - Principal designer

A scoring matrix was used to analyse the qualitative sections

Question 11

How many contractors were shortlisted after the PQQ process?

Answer 11

3

Question 12

What tender documents were issued to the contractors?

Answer 12

Invitation to tender letter 
Form of tender 
Bona fide tender certificate 
Instructions to tenderers
Schedule of contract amendments
Tender Query Sheet
Preliminaries 
Employers Requirements 
Pre-construction information 
Contract Sum Analysis

Question 13

What was the method of issuing the tender packs?

Answer 13

Online E-tendering (managed internally by the client)

Question 14

How long was allowed for the tender period?

Answer 14

6 weeks

Question 15

Were there any addendums during the tender process?

Answer 15

Yes, a total of 6 addendums

Mainly consisting of updated design information and surveys

Question 16

Were there many pre-tender queries raised?

Answer 16

Yes, there were a total of XX

Mainly consisting of…..

Question 17

Why weren’t mid-tender interviews carried out?

Answer 17

The client confirmed that they did not wish to have mid-tender interviews and instead set up post-tender interviews

Question 18

Were there any tender withdrawals? How did you deal with these?

Answer 18

No, however if there were I would ensure that I followed the clients process for any tender withdrawals

Question 19

How did you go about completing the tender opening form? What was included?

Answer 19

• I set up a tender opening meeting and invited the client and project team
• I ensured there was another professionally qualified person there to witness the opening
• The tender opening form included:
  
  • Tender price
  • Programme
  • Alternative tender submissions
  • Comments

Once it was completed it was signed and dated by all parties present

Question 20

How did the PTE compare to the tender returns?

Answer 20

• PTE value - £55m

- Tender returns ranged from £52m to £54m (within 5%)

Question 21

Were there any errors picked up in the tender analysis? How were these dealt with?

Answer 21

TBC with dan

Alternative 2 allowing the contractors to correct their error

Question 22

How many post tender queries were sent? What main items were covered here?

Answer 22

TBC

Question 23

What was the scoring criteria when assessing the tender returns?

Answer 23

TBC

Question 24

What was the format of the post tender interviews?

Answer 24

TBC

Question 25

What was the scoring criteria when assessing the tender returns?

Answer 25

1) Compliant bid - pass / fail
2) Health and Safety - 10%
3) Programme …. tbc

Question 26

How did you go about producing the preliminaries document on King George’s Gate?

Answer 26

• Used NBS software
• Used the pre-construction information and any relevant information as the basis of filling out key parts of preliminaries
• Produced a clarification schedule and issued a set of queries to the client & project team in order to retrieve the relevant info to fill out prelims
• Once completed I issued as a draft to the client before formalising and including in tender pack

Question 27

How were tender addendums and pre / post tender queries issued on King George’s Gate

Answer 27

tbc

Question 28

What was the sections included within the tender report?

Answer 28

• Executive summary and recommendation
• Tender procedure
• Tender compliance
• Tender pricing
• Remaining risks / outstanding qualifications
• Qualitative scoring
• Recommendation and next steps

Question 29

Were there any remaining risks you outlined in the tender recommendation report?

Answer 29

I outlined some remaining risks which sat with the client, including:

• Contract amendments and conditions
• Third party agreements
• Client changes
• Works near the railway
• Underground obstructions
• Disposal of hazardous materials (non-hazardous allowed for)

Question 30

How did you inform unsuccessful contractors that they did not win the work? What information was sent to them?

Answer 30

Issued a letter explaining that they were unsuccessful

Present the evaluation criteria and their scores against this criteria

Reasons for the criteria above