Level 2

Question 1

Talk me through a progress meeting?

Answer 1

• Inspect site before to review works
• I will have made an agenda for the meeting
• Introduce everyone and take apologies for those not present
• Review previous minutes to pick up on action points
• Discuss programme and costs and variations
• Discuss any other points of interest

Question 2

Why did you bi-weekly site visits?

Answer 2

• The project was long so I thought it best to undertake biweekly visits to monitor the works and agreed with the contractor.
• I thought it best to see how the works were progressing

Question 3

What are meeting minutes?

Answer 3

• Written documentation of a meeting

* Details key points and items that require action

Question 4

What are the key aspects of a good set of site minutes?

Answer 4

• Well written.
• Clear
• Action points and responsibility clearly identified incl. date required for completion.
• Dated.
• All items of discussion recorded.

Question 5

What is the importance of accurate meeting minutes and progress reports?

Answer 5

• Meeting minutes and progress reports are a useful reference point.
• Accurate recording of discussions and decisions
• Useful for measuring progress
• Make it clear whos action it was so make people accountable

Question 6

Assuming areas of work were not visible duing your visit, how do you monitor quality?

Answer 6

I would ensure the contractor notify me at critical points of the project before closing up.

I would also request photos to be taken.

Question 7

What might you look for to ensure that materials are of good quality?

Answer 7

• CE Mark
• British Standards Kitemark
• TRADA Certification

Question 8

How did you treat snags?

Answer 8

I undertook regular site inspections and noted any defects or snags as the works progressed

Question 9

Explain process at the end of defect liablity period

Answer 9

inspect site with contractor

Issue a snagging list to the contractor that has been preagreed.

Once contractor has undertaken the works, I undertake another inspeciton. If satisfied, issue certificate of making good defects and final payment cert.

Question 10

What if works were behind programme, what would you do?

Answer 10

I would suggest that they provide more resourse to the project.

Question 11

What if quality was poor, what would you do?

Answer 11

I would ask them to remove and recomplete the works and withhold payment for that element of the works until complete

Question 12

What are provisional quantities?

Answer 12

• These are quantities allowed for within the schedule of works that while we knew the process, we did not know the total number required

Question 13

How did you determine the number of provisional quantites

Answer 13

• I counted the number in the accessible area and scaled this up to the whole building

Question 14

Were these defined or undefined provisnal sums?

Answer 14

These were defined provisional quants as the contractor could make allowances for them in their cost and programme.

Question 15

How do you report progress to a client on a project?

Answer 15

I prepare a monthly progress report which includes:

• an overview of the works
• progress vs programme
• and a project cost summary which includes the valuations to date and any contract instructions.

Question 16

How did you ensure quality of the repairs?

Answer 16

• Regular inspection
• Ensureing they were using correct materials
• Cladding consultant inspected to review repairs

Question 17

How did you determine if the variations costs were accurate?

Answer 17

• Compared with available online rates

* Compared with rates from similar projects

Question 18

How do you report progress to the client

Answer 18

Would depend on the length of the contract and complexity of the works.
project managers report monthly under the headings;
*progress,
*project cost summary and
looking forward which detailed the decisions required by the client
*key milestones and
*activities in the next month.