Lesson 5 (5S)

Question 1

is a philosophy and a way of organizing and managing the workspace and work flow with the intent to improve efficiency by eliminating waste, improving flow and reducing process unreasonableness.

Answer 1

5S

Question 2

It is for improvement of working environment

Answer 2

5S

Question 3

activities are to create good working environment through reduction of “Muri”, “Mura”, and “Muda”

Answer 3

5S Activities

Question 4

It help to have a basis of strong management of workplace

Answer 4

5S

Question 5

overburden, unreasonableness or absurdity

Answer 5

Muri

Question 6

unevenness or inconsistency, primarily with physical matter and the human spiritual condition

Answer 6

Mura

Question 7

activity which is wasteful or doesn’t add value

Answer 7

Muda

Question 8

5S is literally five abbreviations of Japanese terms with 5 initials of S.

Answer 8

Seiri - Sort - Sasambua
Seiton - Set - Seti
Seiso - Shine - Safisha
Seiketsu - Standardize - Sanifisha
Sitsuke - Sustain - Shikilia

Question 9

What Can 5S do?

Answer 9

Team work improvement through everyone’s participation
Identify Abnormalities
Identify wastes and reduce the wastes
Improve Productivities
Improve Safety

Question 10

The 7 Wastes

Answer 10

Overproduction
Inventory
Waiting
Motion
Transportation
Rework
Over=processing

Question 11

If no 5s,

Answer 11

Hesitate What TO DO
Looking for necessary Items

Question 12

If no 5s,

Answer 12

Hesitate What TO DO
Looking for necessary Items
Making Mistake
Remember what/ how to do

Question 12

If no 5s,

Answer 12

Hesitate What TO DO
Looking for necessary Items
Making Mistake
Remember what/ how to do

Question 13

Focuses on eliminating unnecessary items from the workplace

Answer 13

Sort

Question 14

Sort: Categorize equipment, furniture, tool in your working place into the following 3 categories

Answer 14

1. Necessary
2. Unnecessary
3. May not necessary

Question 15

Sort: This step will also help with the “______________” attitude

Answer 15

Just In Case

Question 16

Equipment, material, tools files, furniture etc. can be categorized based on the frequency of use!

Answer 16

Sorting Activities:

Question 17

Items only used occasionally
are in this category

Answer 17

May need it

Question 18

Items often use are in this category

Answer 18

Need it

Question 19

Items not used in current work
process are in this category

Answer 19

Not need it

Question 20

Examples of Sorting

Answer 20

Place “Red tag” for categorization of items to identify unnecessary items

Move unnecessary items( broken tools, obsolete jigs and fixtures, scrap and excess raw material etc.) to central stored area

Free up valuable floor space (Space utilization)

Finding abnormality of equipment and tools (Out of order, missing parts etc.)

Question 21

is based on finding efficient and effective storage of necessary items

Answer 21

Set

Question 22

Set: Apply “_________________________________” philosophy

Answer 22

Can see, Can take out, and Can return

Question 23

This will save time and energy to look for something

Answer 23

Set

Question 24

Think not only “beatification.
Need to consider workflow and
arrange items

Answer 24

Setting Activities

Question 25

Use 5S tools for proper
Organization of items
such as

Answer 25

Labeling, Color Coding, Numbering, Zoning

Question 26

Example of Setting Activities

Answer 26

Labeling , numbering, zoning for clear identification of storage areas to keep necessary items

Set necessary items matching with workflow to minimize unnecessary movement and transportation time

Question 27

Cleaning up one’s workplace daily so that there is no dust on floors, machines or equipment

Answer 27

Shine

Question 28

It will create ownership and build pride in the workers

Answer 28

Shine

Question 29

Clean floor, windows and walls.
Clean and Maintain office automation machines, medical equipment and tools, office furniture
Develop and follow regular cleaning and Maintenance schedule

Answer 29

Shining Activites

Question 30

Example of Shining Activities

Answer 30

Daily sweeping and mopping of floor, bathroom, corridor etc.

Regular cleaning and maintenance of equipment and tools

Periodical check for changes in equipment and the service area such as: leaks, vibration, misalignment, breakage etc.

IPC activities such as hand hygiene, waste segregation are also part of shine

Question 31

Maintain an environment where S1 to S3 are implemented in the same manner throughout the organization

Answer 31

Standardize

Question 32

Give opportunities to employees to take active part in the development of these standards.

Answer 32

Standardize

Question 33

Standardization is useful for:

Answer 33

Easy implementation of S1 to S3 activities
Equalization process output
Everyone’s participation

Question 34

Example of Standardizing Activities

Answer 34

Work instructions, Standard Operating Procedures (SOPs)
Checklist development and regular usage for SOPs
Mechanism and format development for ordering supplies, reporting etc
Color coding for waste segregation
Standardized common symbols

Question 35

Maintain S1-S4 through discipline, commitment and empowerment

Answer 35

Sustain

Question 36

It focuses on defining a new mindset and a standard in workplace

Answer 36

Sustain

Question 37

Sustainability Activities:

Answer 37

Improvement, Prevent Fallback, Further Improvement

Question 38

Example of Sustainability Activities

Answer 38

Regular progress reporting

Refresher training

Periodical evaluation of 5S activities with proper advices for continuation and further improvements

Appreciation, recognition and awarding on good 5S activities

Reminder using 5S corner, new letters, good practice sheet etc.