Lesson 2: Project Management Flashcards
Domain B
Define Project Management
The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements
Project Management Triangle of Constraints
Time, Cost, Performance
Event Management Phases
- Initiation: research, basic event purpose established
- Planning: requirements and specifications for the event are determined
- Implementation: when all goods and services are contracted and coordinated
- Event: it is held, risk monitoring and controls are prioritized
- Closure: event production is closed down, contractual obligations are complete feedback is collected, and event is evaluated
Project Plan
1st step an event professional should take after a decision has been made to go forward with an event is to create this plan.
serves as a road map for planning a project
Project Plan comes in various forms
- small event
- large event
- incentive program
- exhibitions
- product launch
- training / educational events
Gantt Chart
Graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project
Standard operating procedures (SOPs)
Checklists to ensure team members perform tasks with consistency and meet anticipated outcomes
Quality Management
Managing overall project quality can also measure the quality of each project deliverable.
Three processes of quality management are
- quality planning: a documented approach to ensure that tasks are done right the first time
- quality assurance: a systematic process that ensures that a product, service, or process meets or exceeds the established quality standards
- quality control: detecting the flaws
Develop a procurement plan consisting of four processes
- Planning- defining the “what,” “how much,” and “When.”
- Conducting- selecting and assigning contracts with selected suppliers
- Administering- evaluating the performance of the contract and verifying changes and adjustments
- Closing- formal conclusion
Work breakdown structure (WBS)
organizes and describes in detail the project
Contract Amendment
An amendment is a change to an existing contract document
Contract Addendum
An addendum adds a document to the original contract
Banquet Event Orders (BEOs)
Outline event details (food and beverage, room set-up, basic av, decor, etc.), with all costs quoted
Pre-Conference Meeting
Meeting before the actual meeting, held 48-72 hours before the attendees’ arrival