lesson 2 ITE5 Flashcards
Five Key Areas of Information Management
Collection, Storage, Distribution, Archiving, Destruction.
Importance of Information Management in the Workplace
It controls record creation, ensures regulatory compliance, reduces operating costs, adopts new technologies, improves productivity, reduces risks, and protects proprietary information.
At this stage, we must examine how the business collects information
- Collection
We must determine where the information collected in the previous phase will be stored.
- Storage
This step entails deciding how different types of information should be distributed
- Distribution
the process of securely storing inactive information in any format (both digital and paper) that you no longer use regularly for long-term retention.
Archiving
According to various rules and regulations, information should not be maintained or preserved for longer than necessary, necessitating the necessity
Destruction
An effective information management system can help an organization control the creation and growth of records.
Controls creation of records
Many organizations have to work within regulations regarding how they handle client and business data.
Ensures regulatory compliance
Workplaces need an efficient information management system to reduce the cost of record keeping.
Reduces operating costs.
Information management provides the capability to adopt newer and more efficient technologies for managing information.
Adopts new technologies
A great information management system can improve how employees store and retrieve information required during their daily activities.
Improves productivity and efficiency
An important function of information management is to reduce the risk of legal and financial punishments against the organization.
Reduce Risks
Organizations need a process to safeguard their vital information from competitors and unauthorized access.
Protects proprietary information and preserves corporate memory
