Lesson 2 Flashcards
_______ management is a multifaceted discipline that orchestrates the planning, execution, and control of IT projects with precision and efficacy. It involves the adept application of knowledge, skills, tools, and techniques to navigate the complexities inherent in IT endeavors.
IT project
At its core, _______ encompasses the meticulous management of resources, schedules, budgets, risks, and stakeholders, all orchestrated to achieve project objectives within the defined constraints of scope, time, and cost.
IT project management
______, _______, and ______ serve as the bedrock upon which successful IT projects are built. They provide the essential framework for clarity of objectives, alignment with organizational goals, and the identification of potential risks and constraints. Through effective initiation, analysis, and planning, project managers can mitigate the likelihood of scope creep, budget overruns, missed deadlines, and stakeholder dissatisfaction.
Proper project initiation, analysis, and planning
During IT project initiation, the creation of a _______ is paramount.
project charter
This document serves as the formal authorization for the project, outlining its objectives, scope, deliverables, stakeholders, and initial budget and timeline estimates.
project charter
It provides a clear understanding of the project’s purpose and establishes the authority of the project manager to proceed with project planning and execution.
project charter
- Formal authorization document for the project.
- Outlines project objectives, scope, deliverables, stakeholders.
- Includes initial budget and timeline estimates.
- Provides clarity on project purpose.
- Establishes authority of the project manager.
Project Charter Creation Components
Project Charter Common Techniques
________ is a group creativity technique used to generate a large number of ideas or solutions to a problem.
Brainstorming
Project Charter Common Techniques
_______ involve one-on-one or group discussions with individuals who have a vested interest in the project.
Interviews with Key Stakeholders
It is a crucial aspect of IT project initiation.
Identifying and analyzing stakeholders; Stakeholder Identification and Analysis
This involves identifying individuals, groups, or organizations who will be impacted by or have an interest in the project and understanding their expectations, influence, and communication preferences.
Identifying and analyzing stakeholders; Stakeholder Identification and Analysis
______ helps ensure that their needs and concerns are considered throughout the project lifecycle, fostering stakeholder engagement and support.
Stakeholder analysis
- Identifies individuals, groups, or organizations impacted by the project.
- Analyzes stakeholders’ expectations, influence, and communication preferences.
- Ensures stakeholder needs and concerns are considered.
- Fosters stakeholder engagement and support throughout the project lifecycle.
Stakeholder Identification and Analysis Components
_______ is a tool used to assess the interests, influence, and importance of stakeholders.
Stakeholder Analysis Matrix
_______ are data collection tools used to gather information from a large group of stakeholders.
Surveys and Questionnaires
Conducting a ______ is essential to assess the viability of the IT project. This includes evaluating technical feasibility, financial feasibility, and organizational feasibility.
Feasibility Analysis
____ examines whether the proposed solution can be implemented with existing technology and resources.
Technical feasibility
__________ assesses the project’s affordability and potential return on investment.
Financial feasibility
__________ evaluates the project’s alignment with the organization’s strategic objectives and its compatibility with existing processes and systems.
Organizational feasibility
- Assesses project viability.
- Evaluates technical feasibility with existing technology and resources.
- Analyzes financial feasibility regarding affordability and potential return on investment. Examines organizational feasibility, aligning the project with strategic objectives and existing processes/systems.
Feasibility Analysis Components
Feasibility Analysis Techniques
_______ involves creating a preliminary version of the project solution to evaluate its technical feasibility and identify potential challenges.
Technical Prototyping
Feasibility Analysis Techniques
_____ is a financial evaluation technique used to assess the potential costs and benefits of a project.
Cost-Benefit Analysis (CBA)
It refers to the process of evaluating, planning, and assessing the feasibility, requirements, risks, and potential benefits of an information technology (IT) project before its initiation or during its lifecycle. It involves gathering, analyzing, and interpreting data and information related to the project’s objectives, scope, resources, timeline, and budget.
IT Project Analysis
The primary goal of _____ is to ensure that the proposed project aligns with the organization’s strategic goals, meets the needs of stakeholders, and has a high probability of success.
IT project analysis
It involves eliciting, documenting, and analyzing the needs and expectations of stakeholders regarding the project’s deliverables and functionalities.
Requirements Gathering
This process ensures that the project team has a clear understanding of what needs to be achieved and enables the development of comprehensive project specifications and plans.
Requirements Gathering
IT Project Analysis Techniques
_____ involve direct conversations with stakeholders to gather information about their needs, preferences, and requirements for the project.
Interviews
IT Project Analysis Techniques
______ are data collection tools used to gather feedback and information from a large group of stakeholders.
Surveys and Questionnaires
Conducting a thorough risk assessment is critical to identify and mitigate potential risks that may impact the success of the IT project. This involves identifying risks, assessing their likelihood and potential impact, and developing strategies to manage or mitigate them effectively.
Risk Assessment
________ helps project managers proactively address potential challenges and uncertainties, reducing the likelihood of project delays or failures.
Risk Assessment
Risk Assessment Techniques
_______ workshops involve bringing together key stakeholders and project team members to brainstorm and identify potential risks associated with the project.
Risk identification
Risk Assessment Techniques
________ is a technique used to evaluate the likelihood and consequences of identified risks.
Risk Probability and Impact Assessment
Identifying and allocating resources, including personnel, equipment, and budgetary resources, is a key component of IT project analysis. This process involves determining the necessary resources for project execution, assessing their availability and capacity, and allocating them effectively to ensure that project objectives are met within the defined constraints of scope, time, and cost.
Resource Identification and Allocation
Resource Identification and Allocation Techniques
_______ is a hierarchical representation of project resources categorized by type, skill, or department.
Resource Breakdown Structure (RBS)
Resource Identification and Allocation Techniques
_____ is a technique used to optimize resource allocation and prevent resource overallocation or underutilization.
Resource Leveling
______ involves the development of detailed project plans that outline the activities, timelines, resource requirements, and dependencies for each phase of the project. This includes creating a project schedule, budget, and resource plan, as well as defining roles and responsibilities for team members.
IT project planning ; Development of Project Plans
_______ provide a roadmap for project execution and serve as a reference point for monitoring progress and making adjustments as needed.
Project plans
Development of Project Plans Techniques
________ is a hierarchical decomposition of the project scope into smaller, more manageable tasks.
Work Breakdown Structure (WBS)
Development of Project Plans Techniques
______ is a visual representation of project tasks and their corresponding timelines.
Gantt Charts
Create a ______ to depict project tasks, durations, dependencies, and milestones. This allows for better visualization of the project schedule and helps in tracking progress overtime.
Gantt chart
Break down the project scope into smaller work packages, each with a specific deliverable or outcome. This helps in organizing and defining the project’s activities in a structured manner.
Work Breakdown Structure (WBS)
It involves defining the communication strategy and channels for disseminating project information to stakeholders. This includes identifying key stakeholders, determining their information needs and preferences, and establishing protocols for communication and reporting.
Communication Planning
_____ ensures that stakeholders are kept informed about project progress, changes, and issues, fostering transparency and collaboration through the project lifecycle.
Effective communication planning ; Communication Planning
Communication Planning Techniques
______ is a tool used to define the communication needs and preferences of project stakeholders.
Stakeholder Communication Matrix
Communication Planning Techniques
_______ is a document that outlines the communication objectives, strategies, channels, and responsibilities for the project.
Communication Plan
Identify project stakeholders and document their communication requirements, including frequency, format, and content. Develop a matrix to organize this information and ensure that communication efforts are tailored to meet stakeholder needs.
Stakeholder Communication Matrix
Develop a ______ detailing how project information will be communicated, to whom, and by whom. Include information on communication channels, frequency of updates, and escalation procedures for addressing issues.
Communication Plan
Developing a _______ is essential to proactively identify, assess, and mitigate risks throughout the project lifecycle.
risk management plan; Risk Management Planning
This involves establishing risk management processes and procedures, assigning responsibilities for risk management tasks, and developing contingency plans and mitigation strategies for addressing potential risks.
Risk Management Planning
A well- defined ______ helps project teams anticipate and respond to risks effectively, minimizing their impact on project outcomes.
risk management plan
Risk Management Planning Techniques
_______ is a document used to capture and track project risks throughout the project lifecycle.
Risk Register
Risk Management Planning Techniques
_________ involves developing strategies to address identified risks and minimize their potential impact on the project.
Risk Response Planning
Identify potential risks associated with the project and document them in a Risk Register. Include information such as the risk description, likelihood, impact, mitigation strategies, and responsible parties.
Risk Register
For each identified risk, develop appropriate response strategies such as avoidance, mitigation, transfer, or acceptance. Document these strategies in the Risk Register and assign responsibilities for their implementation.
Risk Response Planning
