Lesson 19: Manage Files

Question 1

What identifies the app that should open when you double-click a document in macOS?

Answer 1

macOS Big Sur uses a document filename extension to determine the document type.

The Launch Services process maintains a database of installed apps and the document types that they can open.

Question 2

How do you engage Quick Look?

Which apps support it?

Answer 2

You engage Quick Look by pressing the <kbd>Space</kbd> bar when a document is selected.

Apps that support Quick Look include:

• Finder
• Time Machine
• Mail
• Open and Save browser dialogs

Question 3

What technology enables Quick Look to preview so many file types?

Answer 3

Quick Look uses plug-ins to preview documents.

These plug-ins are stored in Quick Look folders in any Library folder on macOS Big Sur.

Question 4

What are the built-in quick actions available in the Finder?

Answer 4

The list of available quick actions depends on the kind of file or files you selected.

The Quick Actions window includes these built-in options:

• Rotate an image or movie: Rotate Left is the default command, but you can press and hold the <kbd>Option</kbd> key to change it to Rotate Right.
• Mark up a document or image: After you choose Markup, the file opens in a Markup window.
• Trim a movie or audio file: Choose Trim, then use the yellow handles in the trimming bar. Click Play to test your changes, then click Revert or click Done to save your changes and close the window. After you click Done, you’re prompted to replace your original file, cancel, or save your changes in a new clip.
• Customize: Choose Customize to open the Extensions preferences in System Preferences.

Question 5

What’s Auto Save?

How can you identify an app that supports Auto Save?

Answer 5

Auto Save lets compatible macOS Big Sur apps automatically save changes to a document.

A user saves a document once then never has to think about saving changes again.

Apps that support Auto Save feature a Duplicate, Rename, or Move To command in the File menu.

Question 6

How deep is the version history of a file that you share through email?

Answer 6

Documents sent through email or otherwise copied to a shared location don’t retain any version history.

Question 7

Which apps can manage document locking?

Answer 7

Any app that supports Auto Save and the Finder can manage document locking.

Question 8

Where should you adjust Auto Save and Resume options?

How should you disable Auto Save?

Answer 8

You can deselect “Reopen windows when logging back in” from the logout verification dialog.

From General Preferences, you can perform these actions:

• Deselect “Close windows when quitting an application.”
• Select “Ask to keep changes when closing documents” to disable the Auto Save feature for any app that supports it.

Question 9

What happens to your home folder when you upgrade to iCloud Drive?

Answer 9

When you upgrade an iCloud account to use iCloud Drive, you won’t be able to directly access documents from OS X Yosemite 10.10 or earlier or iOS 8 or earlier.

If you’re using OS X Yosemite 10.10 or earlier, you can still access iCloud Drive items from the iCloud website: icloud.com.

Question 10

If you have iCloud Desktop & Documents enabled on one Mac and you enable it for another Mac, what happens to the user’s Desktop and Documents folders?

Answer 10

If you turn on iCloud Desktop & Documents on additional Mac computers, the Desktop and Documents content from those Mac computers is moved into subfolders inside the iCloud Desktop and Documents folders.

For example, adding another Mac named “MyMac” results in Desktop and Documents folders containing “MyMac—Desktop” and “MyMac—Documents.”

Question 11

What happens to the user’s Desktop and Documents folders if you disable iCloud Desktop & Documents?

Answer 11

When you disable iCloud Desktop & Documents, the items are moved into a subfolder within iCloud Drive, and the local Desktop and Documents folders are created as new empty folders for the local user.

Users must navigate to iCloud Drive and manually copy their files to the new (empty) Desktop and Documents folders.

Question 12

What four recommendations does the Storage Management window offer for optimizing storage?

Answer 12

Recommendations for optimizing storage include the following:

1. Store in iCloud: Store all files, photos and messages in iCloud and keep only recent files and optimized photos in local storage
2. Optimize Storage: Enable the removal of watched movies and TV shows in the TV app
3. Empty Trash Automatically: Automatically erase items that have been in the Trash for more than 30 days.
4. Reduce Clutter: Sort through documents and other content stored on your Mac and delete what’s no longer needed