Lecture 2 - Organisation Flashcards
The key to successful project management is the selection of a team of leaders who will manage the main functions of the project, the four key staffing positions are?
- Project management
- The assistant project manager
- The project office
- The project team
Describe the role of project manager and their responsibilities (5)
The project manager is the most senior position and act as key communicator to stakeholders, they have authority and are responsible for:
- building and leading the project team
- Setting and expediting the project objectives
- Managing all activities relating to the project
- Managing any conflict of interest
- Reporting to the owner bodies at specific points
What factors are classed as motivators (5)?
- Sense of achievement
- recognition of ability
- interesting work
- responsibility
- promotion
What factors are classed as Hygene factors (5)?
- earnings
- boss’s attitude
- work conditions
- boss’s technical skills
- Policies, admin and communication
Hezbergs motivation and hygiene factors can be analysed which factors affect moral in the most positive manor in the work place?
Motivational Factors
It is essential that the project office have a good working relationship with the PM and functional managers, what are the main activities of the project office (4)?
- integration of activities
- in-house and out-of-house communication
- scheduling with risk and uncertainty
- effective control
The functional managers bring in-depth expertise and are in control of individual organisational structures, what are these 7 structures?
- Procurement
- Contract office
- Engineering manager
- Operational manager
- Project services
- Project accounting
- Construction manager
It is important for the project manager to delegate as many tasks as possible to teams they trust as it allows the PM to concentrate on the major project delivery, this includes (4)
- Overall progress of the project
- detecting trends in behaviour/delivery that are good or bad
- Reviewing, replanning, recosting
- Communication and reporting
There are many barriers to project building (10)
- Differing outlooks, priorities, and interests
- Role conflicts
- Project objectives/outcomes not clear
- Dynamic project environments
- Competition over team leadership
- Lack of team definition and structure
- Team personnel selection
- Credibility of project leader
- Lack of team member commitment
- Communication problems
What is the point of using a work breakdown structure?
to split the work into manageable sections that can be estimated, planned, and assigned and ensure the entire scope of work is covered. Typically similar work is grouped together to improve productive efficiency and executive strategy
how can the WBS be represented?
In text indents (gannt chart)
Graphically in boxes
WBS must consider sub-divisions (7)
- Product breakdown structure (PBS)
- Organisation breakdown structure (OBS)
- cost breakdown structure (CBS)
- contract breakdown structure (CtBS)
- Location breakdown structure (LBS)
- Transport Breakdown Structure (TBS)
- System Breakdown Structure (SBS)
The number of WBS levels depends upon (6)
- Level of risk
- level of accuracy
- level of control
- estimated accuracy
- work package value
- work package man hours
generally 3-4 levels are used
The WBS has a unique ability to link all packages together using individual numbers or codes. a variety of elements can be linked including (4)
- Project schedule
- purchase orders
- resources
- accounts
PM must ensure an optimum project environment by encouraging strong organisation, this can be done by (4):
- encouraging active coopertion and responsible participation
- organisational order where the project manager develops policy and encourage acceptance
- building on employee performance by aligning motives with objectives
- constant improvement of the performance of the project manager
