LaserFiche

Question 1

Statute (sec. 04)

Answer 1

Tx. Occupations Code; Title3. Health Professions; Subtitle B. Physicians; Ch. 154.056 General Rules Regarding Complaint Investigations: Disposition.

Question 2

Board Rule (sec. 04)

Answer 2

TMB Rules; TX Admin. Code, Title 22 Part 9, Ch. 179 Investigations

Question 3

Rule/Statute - Enforcement 153.001

Answer 3

GENERAL POWERS AND DUTIES OF BOARD; Sec. 153.001. ADOPTION OF RULES. The board may adopt rules and bylaws as necessary to:

(1) govern its own proceedings;
(2) perform its duties;
(3) regulate the practice of medicine in this state; and
(4) enforce this subtitle.

Question 4

Laserfiche (LF)

Answer 4

is the document management system utilized by the TMB

Question 5

10 day assignment

Answer 5

Within 10 days of a new case assignment, the assigned field inv. will set up the LF folders for that case using only the standard folder names.

Question 6

Case File Folder

Answer 6

Title given to the folder that reflects the investigative file number (e.g., 16-2844)

Question 7

Folders

Answer 7

reflect contents within the main Case File Folder (e.g., Tab 05 (A-B) Respondent responses, etc.)

Question 8

Subfolders

Answer 8

created within folders as needed, largely for evidentiary documents for multiple service dates or for medical staff or risk management records that can be sub-categorized. (e.g., Tab 05(A-B) Respondent responses, etc…)

Question 9

Documents

Answer 9

any pages that are scanned or imported into LF (e.g., Complainant letter, medical records, etc…)

Question 10

Labels

Answer 10

Numbers assigned to medical records evidence (e.g., discharge summary)

Question 11

Affidavits

Answer 11

This is the only document that goes into this folder; it is not necessary to use the word “affidavit” in the name of the document.

Question 12

Board Orders

Answer 12

All board orders, including date of the order.

Question 13

Complaint

Answer 13

this folder would include the initial complaint and subsequent information from the complainant (FO-1)

Question 14

Correspondence

Answer 14

Includes all of the Austin letters, Field Investigator letters to “R”, “C”, witnesses, etc. This folderd may also contain cover letters from attorneys, pharmacies, other witnesses, emails to attorneys, and witnesses, etc. If letters are sent via certified mail, the accompanying “green card” will be scanned into this folder. Please remove all blank documents, such as waivers and sworn statements. Documents should be named accurately to reflect what they are. All Investigation field notes are to be in this folder.

Question 15

DPS Reports

Answer 15

The reports should be named to reflect what they contain.

Question 16

PMP Reports

Answer 16

The reports should be named to reflect what they contain.

Question 17

Duplicate documents

Answer 17

This will include duplicate copies of Respondent letters, MPQs, zero documents or extra copies of medical records (when you QA after bates), blank waivers, and folders that are empty when you close the case. This folder needs to be moved into “zero documents” or “trash” before the case goes to the Panelist, or before it is closed (NSOC cases).

Question 18

FO-2

Answer 18

This should only contain the document named FO-2

Question 19

FO-4

Answer 19

This should only contain the FO-4. When a case is returned to Investigations by the Disciplinary Process review Committee (DPRC), there will be two (2) FO-4s; they should be named FO-4(date).

Question 20

Legal Documents

Answer 20

Letters of Representation, criminal history reports and signed medical release forms FO-6 (ROI)

Question 21

Medical Records

Answer 21

These are to be organized by patient, not by provider.

Question 22

Pharmacy Records

Answer 22

These are also organized by patient, not by provider, and will follow the medical records for each patient.

Question 23

MPQ

Answer 23

This will always be named Tab 04 Respondent MPQ (date)

Question 24

NPDB

Answer 24

Contains the National Practitioner Data Bank report only.

Question 25

Panelist Reports - Memos or Consultant Report-memo

Answer 25

Final Panel Report; Panelist Report #1; #2; #3 (if needed); Panelist-Investigator Communications-Panelist memo #1; #2; #3 (if needed); Panelist Contact info #1; #2; #3 (if needed)

Question 26

Point System Packet

Answer 26

Should only contain the updated PSP

Question 27

Respondent Response

Answer 27

Will be named Tab 05 Respondent Response; additional responses will be named Tab 05-A, 05-B, etc.

Question 28

Subpoenas

Answer 28

Should contain all of the signed (served) subpoenas, accompanying cover letters, and certified mail return receipts (“green cards”).

Question 29

Witness Statements

Answer 29

Will contact all witness statements and sworn statements

Question 30

Waiver

Answer 30

Only the signed waiver is in this folder

Question 31

Zero Documents / Trash Folder

Answer 31

all empty folders and duplicate folders moved here before FO4 review

Question 32

Bate Stamping System sec. 04 pg. 9

Answer 32

If two separate affidavits are submitted, one for medical records, and one for billing records, then each set is assigned a “tab#” in order for bates stamping to be correct. The bates stamping numbers all documents under numbered tab, beginning w/ 0001, subsequentially, then starts over at Page 0001 for the next numbered Tab.

Question 33

Ex. Affidavit Labels - sec. 04 pg. 10

Answer 33

Alice L. Ramsey, MD-LC (133)

Respondent-LC(53)

Question 34

Tab 07 Respondent billing example - sec. 04 pg. 10

Answer 34

1. Tab 06-10 Medical-LC
    Tab 06 Medical-LC
    Tab 07 Respondent billing-LC
    Tab 08 Alice L. Ramsey, MD-LC
    Tab 09 Palo Pinto General Hospital-LC
    Tab 10 Best value Waddy Pharmacy-LC