L1.02 The Role of the PM Flashcards
Definition of Project Manager (PMBOK)
the person assigned by the performing organization to lead the team that is responsible for achieving the project objectives.
Project Manager’s Importance
Formally empowered to use resources In control of project at all times Authorized to spend project budget Authorized to make all decisions concerning project execution
PM vs. Other types of managers
PM focuses on project work Functional Managers focus on Admin Work, manage all tasks within their functional area Operation managers focus on production work.
who does a PM report to?
Functional Org: Functional Manager Matrix Org: Functional Manager for project needs, and possibly portfolio or program manager, or PMO Projectized org: report to portfolio or program manager or PMO for guidance or information.
PM Authority
PM often has a lot of responsibility PM often lacks real authority PM often forced to negotiate with the organization’s management for resources
Project Manager Support Staff
Full-time staff on large projects Project Coordinators Project Expeditors - staff assistant Risk Management Specialists Other support staff Small projects - no additional staff
PM competencies
Knowledge - what the PM knows about Project Management Performance - what the PM is able to accomplish while applying that knowledge Personal Competency - Core personality, leadership, guiding the team.
The 9 PM characteristics
- Be Proactive
- Manage competing constraints
- Define and update priorities
- Raise issues and risks and analyze them and get support from those who can help you resolve them
- Share information with stakeholders early and often
- Keep the project team focused
- Delegate to the team
- commit to an attitude of success
What are the 6 project Contraints
- scope
- time
- cost
- quality
- resources
- risk
Scope Constraint Responsibilities
- creation of scope management plan
- scope definition
- creation and update of scope baseline
- scope validation
- scope control
Time Constraint responsibilities
- Creation of schedule management plan
- Initial schedule development
- Creation and update of schedule baseline
- Controlling the schedule
Cost Constraint Responsibilities
- Creation of cost management plan
- Initial budget determination
- creation and update of cost baseline
- cost control
Quality Responsibilities
- quality management plan
- Project and product quality
- control quality throughout the project
Resource Responsibilities
- HR, procurement and stakeholder mgmt plans
- Team Acquisition, dev and management
- Management and control of project stakeholder engagement
Risk Responsibilities
- Creation of risk management plan
- identification of the project risks
- analysis of the project risks
- creation of risk response plans
- control of project risks
