L02

Question 1

Who arranges meeting for the Director?

Answer 1

Personel assisant

Question 2

What are the 4 main factors that influence arrangment of Business meetings?

Answer 2

1) Critera
2)Personnel avaliability
3)Venue/room
4)Resource packs + costs

Question 3

Name the 5 points within the critera factor that influence business meeting arrangments.

Answer 3

1) Purpose
2) Urgency
3) Priotisation
4) internal/external
5) required personnel

Question 4

Name the four points within the personnel avaliability factor

Answer 4

1) calendar
2) diaries
3) elecontric diaries
4) scedueling software

Question 5

Name the seven factors within the factor of venue/room factor

Answer 5

1) resources avaliable
2) capacity
3) refreshments
4) catering
5) location
6) avaliability
7) shared office space

Question 6

Name 6 factors within the resource pack+cost factor

Answer 6

Car parking space
documents that need handing out
vistor badges
travel badges
agenda
minutes from last meeting

Question 7

Name the factors within travel criteria

Answer 7

1) Destination
2)Dates and times
3)personnel
4)special requirements

Question 8

Explain the destination factor. (a factor that influences travel arrangments)

Answer 8

How will the individual get to the meeting - what is the most appropiate form of transportation?
The choice of traveling will be reliant on cost, convience and time.

Question 9

Explain the dates/time factor. (A factor which influences travel arrangments)

Answer 9

The individual traveling to the meeting will need to consider:
Is the mode of transporation avaliable at the time for the meeting?
Does it work and fit in within timetable and schedules?

Question 10

Explain the personnel factor. (A factor which influences travel arrangments)

Answer 10

How many attendees are going to the meeting?
What is the level of seniority of the personnel?

Question 11

Explain the special requirments factor. (A factor which influences travel arrangments.)

Answer 11

Medical conditions

Question 12

Explain the calculation/comparison factor. (A factor which influences travel arrangments)

Answer 12

It’s important all costs are going to be considered. This includes additional costs.

It is also important to note how productive the employee will be.

Question 13

What are the 3 factors that influence Business accommodation

Answer 13

1)accommodation criteria
2)Personnel requirements
3)calculation and cost comparison

Question 14

Name the five points within the Hotel Critera factor. (A factor which influences Business accommodations)

Answer 14

1) proximity to the meeting venue from the hotel
2)Hotel grading and reviews
3)cost
4)meals provided
5)payment arrangements

Question 15

Name the five points within the personnel requirements factor. (A factor which influences Business Accommodations

Answer 15

1)Disability access in the room
2)Facilities
3)Wi-fi
4)Types of rooms
5)Dietary requirments

Question 16

Name the four points within the calculation and comparison of cost factor. (A factor which influences Business Accommodations)

Answer 16

1)Is the parking free or a cost?
2) Additional cost
3)Will the Business pay for the cost upfront or will the employee pay and claim expenses?
4) Trivago - calculation and comparisons.

Question 17

What are the 3 practical considerations within factors that influence accommodation arrangements

Answer 17

1) payment arrangements
2)car park
3)transport links

Question 18

1)
2) capacity
3) refreshments
4) catering
5) location
6) avaliability
7) shared office space

which venue/room factor that influenes meeting arrangments?

Answer 18

1) resources avaliable

Question 19

1) resources avaliable
2)
3) refreshments
4) catering
5) location
6) avaliability
7) shared office space

Which venue/room factor is missing here which influences the meeting arrangment factor?

Answer 19

2) capacity

Question 20

1) resources avaliable
2) capacity
3)
4) catering
5) location
6) avaliability
7) shared office space

which factor from the venue/room factor influences meeting arrangments?

Answer 20

3) refreshments

Question 21

1) resources avaliable
2) capacity
3) refreshments
4)
5) location
6) avaliability
7) shared office space

which factor from the venue/room factor influences meeting arrangments?

Answer 21

4)catering

Question 22

1) resources avaliable
2) capacity
3) refreshments
4) catering
5)
6) avaliability
7) shared office space

which factor from the venue/room factor influences meeting arrangments?

Answer 22

5) location

Question 23

1) resources avaliable
2) capacity
3) refreshments
4) catering
5) location
6)
7) shared office space

which factor from the venue/room factor influences meeting arrangments?

Answer 23

6)avaliability

Question 24

1) resources avaliable
2) capacity
3) refreshments
4) catering
5) location
6) avaliability
7)

which factor from the venue/room factor influences meeting arrangments?

Answer 24

7)shared office space

Question 25

1) 2) capacity 3) 4) catering 5) 6) avaliability 7) which factor from the venue/room factor influences meeting arrangments?

Answer 25

1) resources avaliable 3)refreshments 5)location 7)shared office space

Question 26

1) resources avaliable 2) 3) refreshments 4) 5) location 6) 7) shared office space which factor from the venue/room factor influences meeting arrangments?

Answer 26

2)capacity 4)catering 6)avaliability

Question 27

1) 2)Additional cost 3)will the business pay for the cost upfront or will the employee pay and claim expenses 4)trivago - calculation and comparison which calculation and comparison of cost factor is missing?

Answer 27

1) is the car parking free or a cost?

Question 28

1) is car parking free or a cost? 2) 3)will the business pay for the cost upfront or will the employee pay and claim expenses 4)trivago - calculation and comparison which calculation and comparison of cost factor is missing?

Answer 28

2) additional cost

Question 29

1) is car parking free or a cost? 2)Additional cost 3) 4)trivago - calculation and comparison which calculation and comparison of cost factor is missing?

Answer 29

3)will the busuness pay for the cost upfront or will the employee and claim expenses

Question 30

1) is car parking free or a cost? 2)Additional cost 3)will the business pay for the cost upfront or will the employee pay and claim expenses 4) which calculation and comparison of cost factor is missing?

Answer 30

4)trivago - calculation ad comparison

Question 31

Identify two resources that might need to be produced before the meeting.

Answer 31

1)copies of documentation that need to be handed out during the meeting 2)parking spaces and vistor badges for external personnel