Job Analysis Flashcards
What is the purpose of establishing a timeline in job analysis?
To notify employees about the analysis, conduct the analysis, review the data, and implement changes.
What materials are necessary for conducting a job analysis?
Meeting room, questionnaire, interview questions.
What does the job analysis process involve?
Performing the analysis using best practices and obtaining input from employees, supervisors, and senior managers.
What is the primary goal of reviewing job analysis results?
To assess job duties, necessary skills, qualifications, and relevant information.
How can data from a job analysis be used?
To establish an updated job description, appropriate compensation, employee development plans, or other processes.
What is the first step in conducting a job analysis?
Determine the goal of the job analysis.
What types of sources should be used for internal and external research in job analysis?
Existing job postings, performance development plans, employee training materials, job description samples.
What is the Position Analysis Questionnaire (PAQ)?
A tool developed at Purdue University to define duties and responsibilities, covering mental processes and job characteristics.
What does the Functional Job Analysis (FJA) describe?
What an employee does, broken down into functions like data, instructions, reasoning, people, math, and language.
What is the purpose of the Multipurpose Occupational Systems Analysis Inventory (MOSAIC)?
To collect information from employees to determine core competencies of a role.
What does the Common Metric Questionnaire (CMQ) cover?
Five core sections: background, contacts, physical and mechanical activities, decision-making, and work setting.
What method involves interviewing employees and supervisors to gather job specifics?
Interview method.
What is a critical incident technique in job analysis?
Determining what separates good from poor performance by discussing critical incidents experienced by employees.
What is the difference between job description and job specification?
Job description summarizes tasks and responsibilities; job specification outlines attributes and qualifications required.
What are the components of a good job description?
- Job Title
- Job Summary
- Responsibilities and Duties
- Qualifications and Skills
- Salary and Benefits
What is a job specification?
A list defining the skills and qualities required for a position.
What is the direct observation method in job analysis?
Observing an employee performing job duties and taking detailed notes.
List some uses of job analysis in organizations.
- Writing job descriptions
- Creating job postings
- Recruiting new employees
- Employee development plans
- Performance reviews
- Establishing compensation
- Career mapping
- Job classification
- Succession planning
Fill in the blank: Job analysis is the practice of gathering and analyzing details about a particular job, such as _______.
[responsibilities, day-to-day duties, skills, qualifications, education, expected outcomes, interaction, performance standards, work conditions, physical abilities, supervision]
True or False: Job description is based on job analysis.
True
What is the significance of the job analysis goal?
It helps determine the appropriate method for analysis and the specific roles to be analyzed.
What is the role of a department manager in the direct observation method?
To perform the observation as they are familiar with the job.
