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iWorks Flashcards

1
Q

How do you choose a template?

A

By choosing File > New in either Pages, Numbers, or Keynote, templates (or themes as they are called in Keynote) are presented. By default, the Template Chooser displays all the currently installed templates and themes. Double-clicking one of these will select it. However, the application preferences can be set to always open a document created from a specific template.

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2
Q

How can images found in the Media Browser be placed in Pages, Numbers, and Keynote?

A

Images an be dragged from the Media Browser onto a document. To replace a placeholder image, click the placeholder icon on the image, and select a replacement image from the Media Browser.

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3
Q

True or False? Tables in Keynote can contain functions.

A

Table cells in Pages, Numbers, and Keynote can all contain functions.

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4
Q

Although Pages, Numbers, and Keynote save your work automatically, why would you want to manually save Versions of your work?

A

Manually saving your work creates Versions that you can revert to at any time, enabling you to restore a previous state of you document, spreadsheet, or presentations.

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5
Q

What kinds of shadow can be applied to an object in Numbers?

A

Drop, Contact, and Curved are the types of shadow that can be applied in all three applications.

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6
Q

How do you repeat a logo on every page of a Page document?

A

To make a logo appear on every page of a document, you can position a logo on a page and then choose Arrange > Section Masters > Move Object to Section Master. Note that when a document has multiple sections, this step must be repeated for each section.

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7
Q

If you need to send a document to someone who is not using Pages, which format would you choose to preserve the layout of the document?

A

PDF format preserves document layout.

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8
Q

Describe how to reorder pages in word processing mode in Pages.

A

In word processing mode, only sections can be reordered, so to move individual pages they would have be on different sections.

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9
Q

Describe a way to add tab stops to a document.

A

To add tab stops you need to select the text you want to format, and then:

  • Use the document ruler to add stops by clicking the ruler, and dragging the stops into position.
  • Click Add (+) button in the Tabs section of the Format inspector.
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10
Q

Describe how to delete an unwanted paragraph style in Pages.

A

To delete an unwanted style, click any style in the Inspector. In the submenu that appears, click the > symbol next to the style you want to delete. Another submenu appears. Choose Delete Style. You’ll be prompted to choose a style to replace the one you are deleting. All text in Pages has a style applied.

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11
Q

How do you control the vertical spaces between paragraphs?

A

To control the vertical space between paragraphs, in the Style tab of the Text inspector, set Spacing Before Paragraph and After Paragraph to the required values.

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12
Q

In Pages, how do you edit the data in a chart?

A

Select the chart and click the Edit Chart Data Button.

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13
Q

You written a list in Pages, and selected Tiered Numbers in the inspector. Describe two ways to indent list items.

A

Use the Increase Indent or Decrease Indent buttons in the Format inspector; or drag the button number left or right.

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14
Q

You have placed footnotes on the last page of a Pages document containing several chapters. The Footnote inspector has been set to Section Endnotes. What steps are required to place the endnotes at the end of each chapter?

A

Start a new section for each chapter.

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15
Q

A budget was created using a table in Pages. The currency format defaulted to U.S. Dollars. How do you change the currency to Chinese Yuan?

A

Select the cell ranges. Use the Format inspector’s cell options to change the currency.

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16
Q

As you type, URL references are automatically being created. How do you turn off this function?

A

Choose Edit > Substitutions > Show Substitutions. Deselect Smart Links.

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17
Q

Which Pages features are available only in a word-processing document?

A

Document body, document margins, moving objects with text, and text flowing continuously across multiple pages.

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18
Q

In the Adjust Image window, describe how to make a photograph lighter or darker.

A

Using the middle slider in Levels is a great way to lighten or darken an image. In addition, you can use Exposure, Contrast, Highlights, and Shadows.

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19
Q

Which option moves text away from the edges of a text box?

A

Text Inset, found in the Text inspector’s Layout pane, moves text away from the edges of a text box, or table cell.s.

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20
Q

How do you reshape an image mask?

A

Double-click an image, so that the Image Mask control appears. Drag a corner of the image mask to reshape it, and then click Done.

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21
Q

In a page layout document, how do you add extra pages?

A

Choose Insert > Page to add a page following the current one. Repeat this operation until you have the required number of pages.

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22
Q

Which features in Pages, Numbers, and Keynote help you to position objects accurately?

A

Alignment guides and the X and Y position values in the Arrange inspector help you to position objects accurately.

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23
Q

For print use, when a design has elements that extend beyond the page edges, what steps can you take to remove an unwanted border?

A

To remove a border when printing, do one of the following:

Use a printer capable of borderless printing.
or Print the design on a larger paper size than the artwork and trim to the desired size.

(In addition to this, if available, you could choose Shrink To Fit in the Print dialog. The resulting print will be smaller than the design and will need trimming.)

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24
Q

In page layout mode, how can you ensure that an object will not be selected accidentally?

A

Select the object and choose Arrange > Lock, or press Command-L. Locking is not available for objects set to move with text.

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25
Q

Describe how to create a Pages template you can share.

A

Choose File > Save as Template, and in the dialog click Save.

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26
Q

In Pages, you have repositioned a photo closer to a text box. The type inside the text box jumps out of position. When you move the photo away from the text box, the type falls back into position. How do you move the photo closer to the text box and not move the text box?

A

With the photo selected, in the Arrange Inspector, change Text Wrap to None.

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27
Q

How do you simultaneously change the border settings on multiple objects?

A

Shift-click all the required objects. In the inspector, change the border options.

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28
Q

To what parts of text can you apply character and paragraph styles.

A

Character styles can be applied to words, or any run of text, within a paragraph. Paragraph styles can be applied only to whole paragraphs.

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29
Q

Why is “Move with Text” selected for objects placed in a document destined to become an ePub?

A

“Move with Text” objects retain their relative positions in an ePub’s text flow.

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30
Q

What type of objects can be locked in word processing mode?

A

All objects set to “Stay on Page” can be locked.

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31
Q

What are the pros and cons of choosing File > Reduce File Size?

A

Reducing file size enables documents to download faster, but reducing file size also reduces image resolution, which can compromise image quality.

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32
Q

Name three Pages features that are removed when converting to ePub.

A

Table of contents are removed from the body of ePubs; headers and footers; and background objects and master objects.

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33
Q

Describe how to duplicate a sheet.

A

From the Sheet menu, choose Duplicate.

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34
Q

Name three data formats found in Numbers that are not available in Pages or Keynote.

A

Five data formats are exclusive to Numbers: checkbox, star rating, slider, stepper, and pop-up menu.

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35
Q

How do you rename a table?

A

Select the table name on the sheet and type a new name (the Table Name option must be selected in the Table inspector).

36
Q

Describe how to repeat a formula across an entire row of a table.

A

Click the cell containing the formula, and then drag either the left or right edge of the cell to the left or right to repeat the formula along a row.

37
Q

Describe how to open the Formula Editor.

A

Click a cell and press = (equal sign) to open the Formula Editor. (You can also click a cell and choose Insert > Formula > Create Formula.)

38
Q

How do you open a Numbers 09 document and edit it without upgrading the original document?

A

When prompted to upgrade the 09 document, click “Edit a Copy” rather than Upgrade.

39
Q

Describe how to save a table style.

A

Select a table with the desired styles already applied. In the Table inspector, click the + (plus sign) button in Table Styles.

40
Q

What is a key advantage of referencing cells when using lists?

A

By referencing list items, any changes made in the original list are automatically reflected in the referenced list.

41
Q

Which data format has six values: 0, 1, 2, 3, 4, and 5?

A

Star ratings have six values.

42
Q

Describe conditional highlighting.

A

Conditional highlighting applies formatting to a cell or range of cells when rule conditions are met. For example, a cell could be set to automatically fill with a green background when its value matches the rule set.

43
Q

Which data format is similar to slider?

A

Steppers are similar to sliders.

44
Q

Name the default operator.

A

SUM or addition is the default operator.

45
Q

Can functions be used in Pages?

A

Functions can be used in Numbers, Keynote, and Pages.

46
Q

Describe two ways to apply a filter to a table in Numbers.

A

You can apply a filter by clicking a column reference header in a table and choosing Filter Table from the pop-up menu; or by using the Filter inspector.

47
Q

Describe how to temporarily turn off filters.

A

In the Filter inspector, deselect Filters.

48
Q

What is the role of Function Browser?

A

The Function Browser lists the available functions, explains what each does, and provides examples of their use.

49
Q

Text arguments need to be placed inside what kind of marks to be valid?

A

Text arguments must be placed inside quotation marks.

50
Q

Describe how to change a column chart to a bar chart.

A

Select the chart. In the Chart inspector, change Chart Type to Bar Chart.

51
Q

What are data references?

A

When creating a chart based on an existing table, the chart series are plotted using the table data by linking or referring to the table data. These links are called data references.

52
Q

How do you save a chart style?

A

Chart styles are created in the same way table styles are created. Click a chart with the desired formatting, and then in the Chart inspector’s Chart Styles area, click the Add (+) button to save the chart style.

53
Q

In a mixed chart type, what are the three types of series plotting?

A

Column, line, and area.

54
Q

Name the four types of interactive charts.

A

Interactive Column, Interactive Bar, Interactive Scatter, and Interactive Bubble.

55
Q

In addition to navigator view, what other slide view options are available in Keynote?

A

You can also view Keynote slides in slide only, light table, and outline views.

56
Q

Describe three ways to create a new slide in Keynote.

A

To create a new slide in Keynote, you can:
Click the Add Slide icon in the toolbar.
Choose Slide > New Slide (or press Command-Shift-N).
Control-click a slide in navigator, light table, or outline view, and choose New Slide from the shortcut menu.
In the outline view pane, pressing Shift creates new slides or bullet points dependent on the level of indentation. To remove a bullet indentation, press Shift-Tab twice to create a new slide..

57
Q

Which Animate option works only between slides?

A

Transitions are animations that work only between slides.

58
Q

Describe how to change a presentation’s theme.

A

In the Document inspector, click Change Theme and select a theme from the chooser.

59
Q

In outline view, if a slide title is selected and you press Tab, what happens?

A

The slide becomes a bullet point of the preceding slide.

60
Q

Describe a method for dragging media files to create new slides.

A

To create new slides from dragged media files, open a Finder window containing the media files. Select the media files and drag them to the slide navigator in Keynote. In addition you can drag media files to Keynote when it’s in light table view.

61
Q

How can you preview a transition effect without applying it to a slide?

A

The menu listing the transitions displays a preview option when you position the pointer over the transitions. Click the Preview button to see that transition without applying it to the slide. The menu stays open allowing you to preview other transition effects.

62
Q

If your soundtrack is too short for the expected presentation time, what option might you use to resolve the problem?

A

If a soundtrack is too short for the expected presentation time, set it to Loop in the Audio inspector.

63
Q

How do you avoid selecting objects accidentally?

A

Select them, and choose Arrange > Lock.

64
Q

Describe how to change a build order.

A

Change build orders in the Animation inspector by setting the Order pop-up menu. In addition, when the Build Order window is open, you can drag the builds up and down in the list of builds to change their order.

65
Q

What are master slides?

A

Master slides are special slides from which presentation slides are created. Any objects placed on master slides appear on the slides created from them and inherit the master slide’s style attributes. Objects can include placeholders for text and graphics.

66
Q

Why is modifying paragraph styles rather than creating new styles a good idea?

A

Modifying paragraph styles is often better because most master slides contain instances of paragraph styles. If you were to modify a Title paragraph style, any master slide using that style would automatically change.

67
Q

When you apply an object style to a text box, what happens if its font changes?

A

Paragraph styles are nested in object styles that contain text. By applying an object style, you also apply any paragraph style that might be nested within it.

68
Q

A client wants you to use a custom icon as a bullet in Keynote. How do you do this?

A

To apply a custom icon to a bullet, use the Bullets and Lists section of the Text inspector. Set the Bullet type to Image Bullets. Click the Current Image menu. The pop-up menu that appears contains a Custom Image button. Click it, navigate to the custom icon artwork, and select it.

69
Q

In Keynote presentations, why is using fonts installed with iOS considered best practice?

A

When you play a presentation on devices other than the one on which you built the presentation, Keynote uses the fonts installed on the host device. If the host device doesn’t have all the fonts used in that presentation, Keynote will make font substitutions. Although additional fonts can be installed on OS X, they cannot currently be installed on iOS.

70
Q

Which Keynote functions are not included in themes?

A

Animations such as transitions, builds, and actions are not included in themes.

71
Q

How do you display the Keynote keyboard shortcuts?

A

When playing a slideshow, pressing Slash (/) will display the keyboard shortcuts. See Keynote Help for a full list of shortcuts.

72
Q

Describe how to rehearse a 20-minute Keynote presentation.

A

The first rehearsal step is to play the slideshow by choosing Play > Rehearse Slideshow. In the presenter display, set the Timer to show time remaining, with a value of 20 minutes. If the presentation is running long, you can skip slides to trim the time.

73
Q

Name two places where you can add and edit presenter notes.

A

From the View icon in the toolbar, choose Navigator, Slide Only, or Outline. You can then view and edit presenter notes. You can also edit presenter notes after choosing Play > Rehearse Slideshow.

74
Q

When playing a slideshow, how do you jump to a specific slide?

A

To jump to a specific slide when playing a slideshow, type the slide number. Note that if you guess the wrong number, a navigator appears allowing you to scroll to the desired slide.

75
Q

When recording narration, which button do you click to stop recording?

A

To end a recording, click the red Record button.

76
Q

Can you have multiple Apple IDs?

A

Yes, you can have multiple Apple ID, but doing so is not recommended.

77
Q

After you apply a style in Pages, Numbers, or Keynote in iOS, can you modify the item’s appearance?

A

Yes, a text item or an object can have a preset style applied, and those attributes can be changed. However, you cannot change the style itself.

78
Q

In Keynote for iOS, what happens when you shake your iOS device?

A

In Pages, Numbers, and Keynote, undo options appear when you shake your iOS device.

79
Q

In Pages for iOS, how do you make photos and shapes move with the text?

A

To make objects move with Pages text, select the object and on the Format inspector’s Arrange pane, tap Wrap and choose Move with Text.

80
Q

Can Keynote tables perform math calculations?

A

No, tables in Keynote and Pages for iOS do not perform calculations, but tables in Numbers that support math functions can be copied and pasted into Keynote or Pages where they become static table information.

81
Q

When opening a password-protected document on your Mac, do you have to enter a password every time you want to open it on that Mac?

A

No, you can save passwords into your Keychain for the device. However, doing so does not save the document’s password on other devices.

82
Q

How can you tell whether a spreadsheet is opening from your Mac or iCloud?

A

To identify the location of a current spreadsheet, click the spreadsheet’s title. From the pop-up menu, the Where field entry indicates the location of the spreadsheet..

83
Q

You want to deliver a Keynote slideshow using an iPad, but you need to apply a customized theme. Describe how to do this.

A

You must open a presentation in Keynote for OS X to apply a custom theme. Then you can copy or move it to iCloud Drive, where you can open it on Keynote for iOS.

84
Q

Describe how to move an Excel spreadsheet onto an iCloud Drive using a Windows PC.

A

You can move or copy an Excel document from a Windows PC to iCloud in several ways. The most expedient is to sign in to your iCloud account on the PC, and then open the Web app. In the document manager, click the gear icon and choose Upload Spreadsheet.

85
Q

If you’re using an iPad to enter data to a spreadsheet, which option provides a fast, reliable method for editing the data fields?

A

Using forms on Numbers for iOS provides a fast, reliable method for editing data fields.

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