Items 15-21 pgs 290-294 Flashcards
Common form of writing in any organization
Business Letters
The traditional parts of a business letter are?
a. heading
b. inside address
c. salutation
d. body
e. complimentary close
f. signature
includes the address of the writer and the date when the letter is written
Conventional heading
uses the company’s stationery, which bears the company’s logo address, telephone number, and other information
Modern heading
The heading is followed by this, which indicates the name of the recipient of the letter, their designation/position in a company or organization, and the company’s address
- There is a possibility that the recipient has no business of company affiliation: indicate the recipient’s address
Inside Address
Follows the inside address
Greeting or Salutation
- Should be simple, clear, and focused
- Normally has three paragraphs
o First paragraph: provide a reason for writing
o Second paragraph: give more specific details about the information provided in the first paragraph
o Last paragraph: emphasizes the reason for writing and expresses gratitude to the reader for taking time out to read/review the letter
Body of the Letter
- Sincerely yours; Very sincerely yours
- Sentence case
Complimentary Close
Above your typed name
Signature
What are the Business Letter Formats
Semi-block
Modified Block
Block
- Another communication material. Also known as memo
- Latin term that means “it must be remembered”
- Usually issued and disseminated by those in mid-level positions and up in an organization
- Serves as a reminder to one’s constituents to do or act upon something
- This is done so that the concerned constituents will be properly guided as to what to do next so that errors in the organizational system/process can be avoided or if
- already made or committed, it may or will not happen again
Memorandum
Contains directives that organization members need to follow.
Instruction Memo
Contains requests for the provision of facilities and services.
Request Memo
Notice of important events in the organization.
Announcement Memo
Notice officially announcing the release of a report.
Transmittal Memo