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JA BEC Flashcards > IS and Comm A - Org Needs Assessment > Flashcards

IS and Comm A - Org Needs Assessment Flashcards

1
Q

Ascending hierarchy of data in a system

A

character > field > record > file

*A data value is a character. Data values are stored in fields. A set of fields is a record. Related records are grouped to form a file.

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2
Q

Method most often used by banks to input paper documents such as checks deposit slips, etc.

A

magnetic ink character recognition

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3
Q

In addition to a scanner, what software is needed to convert a paper memo into an electronic computer text file?

A

Optical character recognition (OCR)

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4
Q

The ______ cycle does not involve accounting information being recorded into the GL

A

Planning

*does not involve entries into the GL

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5
Q

Record count is

A

the # of records included in the batch where a record is a set of related fields about the same data

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6
Q

Turnaround document/form is

A

an output form that is later used for input

ex. computer generates a form that has two parts: 1. bill to the customer 2. form to return with customer payment

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7
Q

A reason to use barcodes over other means of identification, is

A

to record movement of parts easily and quickly

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8
Q

Application input control example

A

edit checks

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9
Q

Edit checks are

A

accuracy checks performed by an edit program that test input data to make sure it is accurate and valid

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10
Q

A technique to be used to read UPCs is

A

barcode scanner

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11
Q

The input device used in a department store where the sales clerk passes a light pen over the price tag to record the purchase is

A

a barcode scanner

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12
Q

Hash totals are:

A
  • input controls
  • nonsense totals
  • ex. sum of several invoice #
  • used to verify output compared to input
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13
Q

Input device examples are:

A
  • mouse
  • magnetic ink character recognition device
  • light pen
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14
Q

A plotter is

A

an output device; a specialized printing device used for graphs and large-scale graphic output

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15
Q

A batch financial total could be used to detect

A

a transposition error on one employee’s paycheck on a weekly payroll run

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16
Q

Check digit is

A

an input control; a numeric value computed to provide assurance that the original value has not been altered in construction or transmission

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17
Q

Preformatting is

A

the display of a document with blanks for data items to be entered by the terminal operator.

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18
Q

A customer intended to order 100 units of product Z96014, but incorrectly ordered nonexistent product Z96015. What control would most likely detect this error?

A

Check digit verification

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19
Q

Redundant data check is

A

an edit check that requires the inclusion of two identifiers in each input record (e.g., the customer’s account number and the first five letters of the customer’s name). If these input values do not match those on the record, the record will not be updated.

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20
Q

Errors in employee overtime computation would _____ likely be mitigated by a new time clock entry/video camera system

A

least

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21
Q

A compiler is

A

a program that converts high level programming language into machine language

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22
Q

Distributed data processing network is

A

a system where several minicomputers are connected for communication and data transmission purposes, but where each computer can also process its own data

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23
Q

Wide Area Network (WAN) covers

A

a wide geographic area

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24
Q

3 ways to configure a WAN

A

centralized, decentralized, distributed data processing

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25
Q

Centralized network is

A

where all devices are linked to a mainframe

26
Q

Decentralized network is

A

where each department has its own computer and LAN

27
Q

Collection of data for all vendors in a relational database is a

A

file

28
Q

Hierarchy of data

A

bit > byte > field > record > file > database

29
Q

A payroll system is best described as a

A

transaction processing system

30
Q

EDI was developed in conjunction with

A

JIT systems

31
Q

Engaging in EDI provides the benefit of

A

reduced likelihood of stockout costs

32
Q

Relational Databases are:

A
  • flexible and useful for unplanned, ad hoc queries
  • able to store data in table form
  • maintained on direct access devices
33
Q

Hierarchical Databases use

A

tree structures to store/organize data

34
Q

The processing in knowledge-based systems is characterized by

A

heuristics or rules of thumb

35
Q

A compiler can

A

convert a source program into instruction codes that the CPU can execute

36
Q

One of the first steps in the creation of a database is to

A

define common variables and their attributes used throughout the firm

*from there, hardware and software requirements can be determined

37
Q

Functions performed by the database management system include:

A
  • security
  • concurrent usse of data
  • backup/recovery
38
Q

Database management system does not actuall

A

run application programs

39
Q

Misstatements in a batch computer system caused by incorrect programs or data may not be detected immediately because

A

there are time delays in processing transactions in a batch system

40
Q

Access time in relation to computer processing is the amount of time it takes to

A

retrieve data from memory

41
Q

If an accounting system is programmed to use the batch processing method and a detailed posting type, this would mean that individual transactions were

A

assigned to groups before posting, and each transaction had its own line entry in the appropriate ledger

42
Q

A distributed processing environment would be most beneficial when

A

large volumes of data are generated at many locations and fast access is required

43
Q

In distributed data processing, a ring network

A

links all communication channels to form a look and each link passes communication through its neighbor to the appropriate location

44
Q

The characteristic of mgmt reports that has the greatest impact on mgmt ability to make effective decisions is

A

Relevance

45
Q

Example of the use of a decision support system (DSS) is

A

a manager uses a pc-based simulation model to determine whether one of the company’s ships would be able to satisfy a certain delivery schedule

46
Q

The most critical item to include in system specs for a financial report are

A

data elements needed

47
Q

The _________ document most strongly influences the development of an end-user computing policy

A

organization’s strategic operational plan

48
Q

From the strategic operational plan flows:

A
  • the audit plan
  • the systems development methodology
  • the information security plan
49
Q

The objective of a decision support system (DSS) is to

A

provide interactive assistance during the process of problem solving; supports mgmt judgment

50
Q

A query utility program is

A

a software tool used for ad hoc, online access to items in a database

51
Q

A software tool used to infrequently select or access items in the database would most like by

A

a query utility program

52
Q

In a large organization, the biggest risk in not having an adequately staffed information center help desk is

A

persistent errors in user interaction with systems

53
Q

Master File is

A

used in electronic data processing and contains relatively permanent information used for reference and updated periodically

54
Q

In an AIS, the _______ computer files would most likely be a master file

A

inventory subsidiary

55
Q

A computer system that converts the inputs into data that allows mgmt to make unstructured decisions concerning the company’s future is

A

a strategic information system

56
Q

Transaction processing system is

A

a completely programmed and automated system, treating every problem in exactly the same way

57
Q

Mgmt reporting systems rely on

A

both internally and externally generated data; also financial and operational data

58
Q

The technology specifically used to exchange financial info over the WWW is

A

XBRL - extensible business reporting language

59
Q

The basic communication language of the internet is

A

TCP/IP - transmission control protocol/internet protocol

60
Q

A programming language that defines the format and display of text and graphics when viewing a website is

A

HTML - hypertext markup language

JA BEC Flashcards (20 decks)

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