Intro to RM Flashcards
The 4 components of RM are:
Organizations, Resources, Managers, and Users
Records contain evidence of (4 potentials):
organizational functions/activities
policies/procedures
decisions
operations
Records can be used to (5 potentials):
Establish legal positions. Solidify power. Demonstrate technical expertise. Demonstrate ownership (trademarks). Make money.
The purpose of RM is:
To provide information with effectiveness, economy, and effciency.
The benefits of RM to the User (4) and Organization (4) are:
User: greater support better organization access to the right records less responsibility for records
Organization: better use of space, access to the right records, standardization of methods, disposal procedures established
What is required during disposition?
Disposition actions must follow formal policy procedures and meet the organization’s standards for record-keeping.
Why might an organization establish an RMS (records management system)? (8 potentials)
Corporate memory Aid in decision making Develop policy Provide litigation support Reduce paperwork volume/cost Increase efficiency Meet legislative requirements Keep evidence of achievements
The goal of RM is:
the ability to provide the right record to the right person at the right time at the lowest possible cost.
The 3 elements of a system are:
- Input into the system
- Processing of input
- Output generation
Examples of system inputs (4 potentials):
Information
Equipment/supplies
Money
People
Examples of systems processes are (5 potentials):
Record creation/receipt Distribution Use Maintenance Disposition
An active record is referred to how often?
on a regular basis / more than once a month.
A semi-active record is referred to how often?
Once a month on average
An inactive record is referred to how often?
less than 10 times per year.
