INTRO Details Flashcards
To give a generic overview of Prince2
What Is Prince2?
A) Overall Definition (HINT PROC…)
B) Integrated Method of…
A) Process based Method for effective project management
B) Prince2 is an integrated method of Principles, processes and themes that address the planning, delegation, monitoring and control of x6 aspects of the x6 aspects of project performance
7 Prince2 Principles - There are 7 principles that underpin the method which are…
Confused
Llama
Drank
My
Mums
Favourite
Tea
There are 7 principles that underpin the method which are the guiding obligations and good practices that should be applied to all prince2 methods.
Continued Business Justification.
Learn From Experience
Define Roles & Responsibilities
Manage By Stages
Manage By Exception
Focus on Product
Tailor to Suit the Project
7 Prince2 Themes - There are 7 themes that describe those project manage…
Black
Orca
Quickly
Passed
Really
Cool
Penguin
There are 7 themes that describe those project management activities that must be addressed continuously and in parallel throughout a project
Business Case - Why are we doing the project
Organisation - Who is involved/what are their responsibilities
Quality - What are the quality requirements for the products and how will they be judged
Plans - What are the products, how will they be developed, when will they be developed, how much will they cost
Risk - What may or may not happen that may affect the projects objectives
Change - What impact does an issue have on the project and how will it be dealt with
Progress - Where are we now, where will we be. Should we carry on?
7 Prince2 Processes - There are 7 processes of prince2 that describe the activities which we use from…
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Dwarves
Insist
Cookies
Make
More
Cash
There are 7 processes of prince2 that describe the activities which we use from the beginning of the project to the end and they provide check lists of recommended activities
Starting Up a Project - SU - Do we have a viable and worthwhile project
Directing a Project - DP - Used by project board to make decisions and provide advice and guidance
Initiating a Project - IP - Covers activities associated with initiation stage
Controlling a Stage - CS - Used by PM to allocate work and monitor/control progress.
Managing Product Delivery - MP - Used by delivery teams to accept work, complete it, and then hand it back.
Managing a Stage Boundary - SB - Used by PM to plan the work of the next management stage.
Closing a Project - CP - Used by PM to handover projects products to customer and close project
Project environment refers to…
Project environment relates to the context in which the project operates, typically prince2 is based on a customer supplier environment. Customer defines outcomes, supplier provides expertise.
To be considered a Prince2 Project, the customer must demonstrate x4:
Applying all
Meeting the minimum…
Using processes that…
Using the recommended…
Applying all the Prince2 Principles
Meeting the minimum requirements set out in the Prince2 Themes
Using processes that satisfy the purpose and objectives of the Prince2 Processes
Using the recommended techniques suggested by the method or other equivalent techniques
x5 Characteristics of Project work that differentiates it from BAU
Christmas
Tree
Cookies
Undo
Unhappiness
Change - Introduce new stuff to change things
Temporary - Has a beginning middle end, BAU ongoing…
Cross-functional - Tend to need team of people with range of skills, BAU single skillset…
Unique - Each project different in some way, BAU repetitive
Uncertainty - Projects carry risk, BAU risks tend to be eliminated as due to repetitive nature
What is a Project?
What is a Stakeholder?
A temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case
Those who have an interest in the project, are affected by it, or can affect the project.
x6 Aspects of Project Performance?
Silly
Queen
Realised
Crown
Tastes
Bad
Scope - Everything we are going to buy and build and all the work involved in doing it, also include items out of scope to set stakeholders expectations.
Quality - Defines the standards which the delivered scope must meet to be fit for purpose.
Risk - Relates to the things that might not go according to plan (e.g. +ve outcomes which we call opportunities or -VE consequences which we call threats)
Cost - Determines the projects budget
Time - Describes the duration of the project
Benefits - Measurable improvement in BAU because of the project.
Different Project types x3:
Standalone…
Part of a Programme, what a programme is and what that means… (Subject to… A group of…)
Part of a Portfolio…
Standalone - Which means it operates outside the governance structure of a programme or portfolio
Part of a programme - Subject to governance, structure and reporting requirements set by the programme. A programme is a group of related projects which delivers outcomes and benefits related to the organisations strategy
Portfolio - Totality of an organisations investment in the changes required, to achieve their strategic objectives
Key member definitions
