Installing Printers Flashcards
To install a printer, what must you do?
Connect the corresponding cable to the corresponding port.
If you are installing a network printer, use a network cable, otherwise use USB, FireWire or another relevant cable.
Then you must power the device on, and install the correct drivers to your computer.
What should you do once you have installed a printer?
Test its functions. Ideas for this would be: Double Sided Printing. Printing in Draft Mode. It is however, specific to your printer.
What is collated printing good for?
For printing multiple sets of multiple documents. It will print each set in turn.
What are configuration options?
These are the options available to the printer, when it comes to what it can actually print.
What are media control options?
This controls what the printer can take as input.
What are printer output options?
This manages how the ink/toner goes on the media.
What software optimizes printer performance?
Print Spool Settings-Controls ability to print, pausing or cancelling jobs.
Colour Calibration-Adjust settings to match colour on screen to print job.
Paper Orientation-Select landscape or portrait layout.
You also calibrate the printer using software, making everything align correctly for jobs.
What hardware optimizes printer performance?
Firmware- This refers to items such as drivers. In order to ensure they are up to date, visit the manufacturers website and check.
Printer Memory-Most printers only have enough RAM for text jobs. For graphics jobs they may need larger amounts of RAM.
Why may a user not be able to connect to a shared printer?
They may not have the required drivers installed.
They may have a different OS.
Don’t worry however, as Windows can automatically download the correct drivers to these users.
How do you install drivers for shared printers?
Hit the additional drivers button to select OS’ that other users are using.
When you close the dialogue box, Windows should install the drivers.
What security issues do shared Printers raise?
Hard Drive Caching- Cached files are a risk, because someone could access them and have access to confidential or personal information.
User Authentication- User authentication must be used in order to prevent unauthorized access to the network.
Data Privacy-Print jobs sent over a network could be intercepted and read/copied/modified.
What are the forms of wireless printer connections?
Bluetooth-Either native or added through the USB port.
Wi-Fi-802.11 standard- This must be configured by connecting to the printer using Wi-Fi.
What is the purpose of print servers?
Provide Client access to print resources.
Administrate jobs by storing them in a queue until the print device is ready for them, and then feeding or spooling the information to the printer.
Provide feedback to users about the state of the printer.
What can print servers do that shared printers can’t?
They let multiple users, regardless of device or OS, access a single printer.
Why do some printers require separate print servers?
Because they do not have built in network interfaces, hence they require servers for management.
