Information management

Question 1

Define collecting stage in management.

HOW does this impact the holder of information ?

Answer 1

• Collecting is when information is collected & checked to see whether it is up to date, accurate and relevant information needed for use.
• Impacts: ensures data is good quality and valid

Question 2

Define storage stage in management.
HOW does this impact the holder of information ?
Examples

Answer 2

• Storage is required store data onto a system, hard drive, USB, database etc.
• Impacts: organisation, easily accessible, customer already in system (don’t need to re-enter data)
• Store: name, address, email, phone n.one etc.

Question 3

Define the retrieve stage in management.

HOW does this impact the holder of information ?

Answer 3

• Retrieving is when data is collected via primary & secondary research i.e customer account n.o on a database.
• Impact: quicker to find, change easily so it’s more up to date & accurate.

Question 4

Define manipulating processing stage in management.

HOW does this impact the holder of information ?

Answer 4

• Manipulating processing is when info is used to produce a visual, condense version of original information.
• Impact: highlights relevant information only, easier/ quicker to interpret

Question 5

Define analysing stage in management.
HOW does this impact the holder of information ?
Examples

Answer 5

• Analysing is the manipulated info in a ready format to view & identify irrelevant data, trends/patterns from the collected data.
• Impacts: info presents relevant, useful. Trends/ patterns highlight results which could inflict & contribute when decision making.

Question 6

Define securing stage in management.
HOW does this impact the holder of information ?
Examples

Answer 6

• Securing is a process carried out to prevent information breaches, and for health & safety regulations.
• Impacts: reduces changed of data breach, ensuring info is safe, gains customer trust.

Question 7

Define transmitting & communicating stage in management.
HOW does this impact the holder of information ?
Example

Answer 7

• Transmitting & communicating is when info is transferred to another location.
• Impact: security due to data being relocated off the organisation premises.
• Examples: sever, monitor elsewhere