Info & Comm: Organization Needs Assesment

Question 1

Info Technology - 5 major ingredients, Components of IT

Answer 1

1) Hardware
2) Software
3) Data
4) Network
5) People

Question 2

Four prmary roles in Business Operations

Answer 2

a) to process detailed data
b) Making daily decisions
c) Developing business strategies
d) Take orders from customers

Question 3

Hierarchy of Roles

Answer 3

Different Users have different resp.

Question 4

Data Capture Techniques

Answer 4

a) Manual Entries

b) Source Data Automation-ex. ATM machine

Question 5

Data Accuracy - Do these things to shoot for data accuracy

Answer 5

1) Well-Designed Input Screens

2) Auto-entry fields-Autonumbering documents

Question 6

Processing

Answer 6

1) Collect
2) Process
3) Store
4) Transform
5) Distribute

Question 7

Business Info system is set up by

Answer 7

Hardware technicians
Network Administrators
Software developers

Question 8

Accounting Information System is a type ofManagement info systems

Answer 8

A well-designed AIS creates an audit trail for accounting transactions. The audit trail allows a user to trace a transaction from a source doc to the ledger and to vouch from the edger back to the source documents.

Question 9

Objectives of AIS

Answer 9

a) Record valid transactions
b) Properly classify those transactions
c) Record the transactions at their proper value
d) record transactions in proper accounting period
e) Properly present the transactions and related info to the financial statements of the organization

Question 10

Transaction Cycles

Answer 10

Revenue
Expenditure
Production 
HR/Payroll
Financing Cycle

Question 11

Data Processing Cycle

Answer 11

1) Data Input
2) Data Storage
3)

Question 12

Coding

Answer 12

a) Sequence Codes-no duplicates no missing #s
b) Block Codes- A block of numbers used to group certain items. ex. COA
c) Group Codes-ex. a phone number

Question 13

Computer Storage

Answer 13

1) Entity-subject of info
2) Attributes-specific items of interest for each entity
3) Field-single piece of info
4) Record-all attributes abt a single instance of an entity
5) Data Value-contents of fields
6) File-Records are grouped into files
7) Master file-A ledger master storage of all info.
8) Transaction File-Journal
9) Database-Files that are interrelated and coordinated

Question 14

Data Processing Functions= What is done to the database

Answer 14

1) Addition
2) Updating
3) Deletion

Question 15

Methods- How is it done to the database

Answer 15

1) Batch Processing

2) On line real time processing

Question 16

Information Output

Answer 16

Forms=

1) Documents
2) Reports
3) Query

Question 17

Batch Processing

Answer 17

Always a time delay -between time transaction intitated and processed

Question 18

Steps in Batch Processing

Answer 18

• Create a transaction file

- Update the master file

Question 19

Online Real time processing

Answer 19

Master files are updated as the transactions are entered

requires random access storage devices

Question 20

Benefits of Online real time processing

Answer 20

• No delay,

- OLRT are often used in a networked system

Question 21

Centralized or Decenralized - they are often a matter of degree

Answer 21

Centralized- maintail all data and perform all data processing at a central location. Only headquarters enter transactions.
Decentralized- occurs when computing power and work gets spreadout or distributed by locations. Each store is processing their pwn transactions.

Question 22

Advantages of Centralized Processing

Answer 22

a) Enhanced Data Security
single location must be secure. HQ needs to be secure
b) Consistent Processing.- Because HQ is in charge of transactions

Question 23

Disadvantages of Centralized Processing

Answer 23

a) Possible High Cost
b) Increased for Processing Power & Data Storage
c) Reduction in Local Accountability
d) Bottlenecks
e) Delay in response time
f) Increased Vulnerability

Question 24

Reporting

Answer 24

a) Periodic Scheduled Reports- Fin repots
b) Exception reports-produced when a specific condition or exception occurs. -(credit balance is greater than credit limit)
c) Demand Report(Pull)
user has to pull info from the system
d) Ad Hoc Reports- It does not exist but you can create it on demand
e) Push Reports- If a report window displays up-to-date reports every time an end user logs into a computer network
f) Dashboard reports- presents summary info necessary for management action
g) XBRL- tags could indicate the taxonomy used (GAAP or IFRS), the currency, the time period, as well as the definition of the element