Individual Hows Flashcards by Julian Scarsbrook

How will you manage budgets on your team?

Manage Spending

Reduce overtime costs by planning shifts effectively

Bulk bye items if applicable

Adopt green practices, turning off lights/computers etc

Look for outside funding opportunities or corporate sponsorship

Have a robust process for authorising spending to keep it under control

Cost Saving

Meal use by dates to the front

Tracksuits in size order, stop extra ordering

Moving all stock to set locations, not all over the place, stop double ordering

Regularly audit and review

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How will you manage budgets on your team?

Manage Resources

Optimise staff deployment / CDOs start/finish times

Use digital tools to work efficiently - laptops and phones

Work with partners effectively make sure police are not covering partners

Use data-driven policing

Use Team Accountability Packs to allocate resources.

Look after staff welfare 

Review all mileage claims and uniform orders.

Staff wellbeing

Use PTSIA to get people back to work.

Use risk assessments to understand what duties restricted officers can do.

Allocate appropriately to carry out duties and ease workload off others.

Medically redeploy to more suitable role if appropriate.

Use PTSIA, Stage 1 UPP, home visits for staff sickness

Therefore save money on overtime to cover sickness

For stock items put out in use by date order

Regularly audit and review

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How will you manage budgets on your team?

Cost-Conscious Culture

Encourage a saving mindset
- reduce fuel consumption
- reduce unnecessary trips
- limit printing
- maintain equipment properly to extend lifespan
- recognise and reward cost saving initiatives to reinforce

Work with partners and use technology
- Work with other agencies
- community organisations
- share resources
- reduce expenses
- Implement technology like digital systems
- use automated processes to improve efficiency
- reduce admin costs

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How do you manage capacity and capability on your team?

Manage resources

Make sure that sufficient officers are always on duty

Forward plan to spot any problems

Adequate staffing prevents burnout etc and stops sickness

Wellbeing of staff to prevent sickness

Mental Health support to keep officers focused

All officers are suitably equipped 

Officers are responding and dealing with incidents in a timely manner

Training and equipment enhances officer safety

Use data-driven policing, Team Accountability Packs, intelligence

Assign offices based on their skill set,

Focus of key threats and force priorities

BWV improves accountability and reduces paperwork

Strengthen ties with communities to gather intelligence

Cross-agency cooperation

Reduce bureaucracy and paperwork by streamlining procedures

Daily briefings to cover resource allocation and tasks

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How do you manage capacity and capability on your team?

Manage Capability

Officers are up to date with all their training

If an officer attends a course not available to all, get them to provide a presentation on a training day to feedback learning

New laws and policies require up-to-date knowledge and skills

Use training days to update officers on new procedures

Use reward and recognition to reinforce good performance

Use de-briefs/briefings to talk through and have a Q&A in relation jobs that where there is learning.

Create a culture of continuous learning where staff ask each other questions

Use reminders such as posters, PDF’s, have Teams channels for resources and system processes

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How do you manage capacity and capability on your team?

Governance processes

Organisational learning tracker for corporate memory of learning

Improved 

Constantly reviewing staffing levels well in advance so that RMU’s can plan ahead

Making sure 1-2-1’s and PDR’s are being done that will cover officer welfare to prevent officers going off sick

Check the daily rolling log every day to view any problems that may have occur and place on your radar for future planning

Dip sample records

Spot check things like use of kit, crime records for efficiency

Be aware of themes for recognition and complaints.

Are people working efficiently, constantly sat in the station

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How will you identify and use new ways of working?

Continuous training and professional development.

Make sure that I and all staff are up to date with their training.

Encourage officers to take part in all training offered

If an officer attends a course not available to all, get them to provide a presentation on a training day

Get all officers to embrace technology and use it - promote the benefits

Consider visiting other forces and inviting them to peer review

Keep up to date with what is happening nationally:

COP forum

Police Publications

Podcasts

HMIC Ins of other forces

Social Media

Internal comms

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How will you identify and use new ways of working?

Engaging with community and officer feedback.

Monitor community feedback and understanding concerns through

social media,

complaints,

Appreciation

police contact

Meeting with partners

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How will you identify and use new ways of working?

Internal culture and leadership support.

Attending conferences and workshops and sharing best practice

Encouraging officers to take part in research and development programmes

Encouraging officers to complete force surveys

Keep up to date with new laws and policies impacting policing

Ensure officers get legal briefings

Encourage officers to put ideas forward and have a culture of innovation and openness

Reward officers who adopt new methods to positively confirm the behaviour

Governance in place to make sure officers are adopting new methods and not being resistant to change

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How will you use your skills and experience to drive future improvements within GMP?

Leadership

Use established relations and develop new ones with
- community leaders
- partner agencies
- Government bodies
to drive change
Collaboration with external bodies can improve crime prevention, streamline process and enhance public trust in the police.

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How will you use your skills and experience to drive future improvements within GMP?

Experience

Mentor junior officers
Share best practice
Develop future leaders
Provide training, guidance and constructive feedback

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How will you use your skills and experience to drive future improvements within GMP?

Strategic Thinking

Operational knowledge to analyse trends
Identify inefficiencies
Introduce new policing strategies
Use data driven decisions making and experienced based judgement
Look for long term improvements

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How will you ensure that performance within your team is in line with the force’s current vision?

Define Objectives

Ensure team objectives align with force objectives

Use SMART criteria

Divide larger goals into smaller manageable tasks

Make sure messages are clear and consistent

1-2-1’s with PC and Sgts,

PDR objectives for PC’s and Sgts (Sgts to be held accountable for their PC’s)

Attending team briefings to reiterate objectives and have Q&A’s

Reminders of objectives - Posters, Teams threads, email updates

Training days - To go through best practice and have discussions

Monthly performance updates on our performance and how we compare

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How will you ensure that performance within your team is in line with the force’s current vision?

Monitor Performance

Governance structure around these metrics, regular checks

Target checks around performance metrics

Dip samples - CCTV, BWV

spot inspections,

peer review,

data analysis

Organisational learning tracker

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How will you ensure that performance within your team is in line with the force’s current vision?

Open Culture of recognition and reward

Provide regular feedback

Encourage open dialogue

Promote teamwork and collaboration

address challenges constructively

Advocate for peoples needs

Foster a culture of accountability, trust and mutual respect

Recognise and reward achievements

Look after peoples wellbeing and promote wellbeing like taking breaks / refs

Regularly ask about people’s wellbeing,

Prioritise officer safety

Be empathetic to peoples needs

Treat everyone fairly

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How do you manage your own performance and wellbeing?

Time management and set goals

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How do you manage your own performance and wellbeing?

Support from peers and mentors

Sgts, Insp, SLT

Know what is going well and not well

Performance meetigs

121’s

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How do you manage your own performance and wellbeing?

Manage stress and wellbeing

Time at home with partner and two children

Clubs
Cubs and Rainbows

Fitness - Hockey and cricket

Reading

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What can you bring to the role to improve performance?

Leadership

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What can you bring to the role to improve performance?

Experience

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What can you bring to the role to improve performance?

Strategic Thinking

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How do you empower people to take responsibility on your team?

Delegate authority and trust the team

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How do you empower people to take responsibility on your team?

Development and support

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How do you empower people to take responsibility on your team?

Recognise and reward culture

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How would you manage or change a culture on your team? Lead by example

How would you manage or change a culture on your team? Foster open communication and engagemen

How would you manage or change a culture on your team? Development / Support

How do you encourage people to challenge others on your team? Foster safe and open culture

How do you encourage people to challenge others on your team? Development / Support

How do you encourage people to challenge others on your team? Act on challenges / reward

How will you ensure your team supports a culture which values DEI? Lead by example

How will you ensure your team supports a culture which values DEI? Foster inclusive team culture

How will you ensure your team supports a culture which values DEI? Ensure equal opportunities for all

How will you promote diversity, equality and inclusion on your team? Lead by example

How will you promote diversity, equality and inclusion on your team? Foster inclusive team culture

How will you promote diversity, equality and inclusion on your team? Ensure equal opportunities for all

How will you create an environment whereby yourself and your team challenge inappropriate behaviours to create a positive working environment? Foster safe and open culture

How will you create an environment whereby yourself and your team challenge inappropriate behaviours to create a positive working environment? Development / Support

How will you create an environment whereby yourself and your team challenge inappropriate behaviours to create a positive working environment? Act on challenges / reward

How will you create an inclusive environment that ensures all staff and officers feel valued particularly student officers who GMP are struggling to retain. Foster safe and open culture

How will you create an inclusive environment that ensures all staff and officers feel valued particularly student officers who GMP are struggling to retain. Ensure equal opportunities for all

How will you create an inclusive environment that ensures all staff and officers feel valued particularly student officers who GMP are struggling to retain. Open communication, support and mentor networks

How do you manage relationships on your team? Leadership

How do you manage relationships on your team? Clear communicaiton

How do you manage relationships on your team? Culture of respect

How will you build relationships to improve public service? Community engagement and visibility

How will you build relationships to improve public service? Partnerships with local organisations

How will you build relationships to improve public service? Effective communication and transparency

How will you Develop and maintain relationships with communities and multi-agency partners to drive collaboration? Community engagement and visibility

How will you Develop and maintain relationships with communities and multi-agency partners to drive collaboration? Facilitating communication

How will you Develop and maintain relationships with communities and multi-agency partners to drive collaboration? Problem solving jointly

How would you work with partners on your team? Build relationships by identifying key stake holders and establishing trust

How would you work with partners on your team? Facilitating communication

How would you work with partners on your team? Problem solving jointly / Share data and intelligence

How would you work in effective partnership? Build relationships by identifying key stake holders and establishing trust

How would you work in effective partnership? Facilitating communication

How would you work in effective partnership? Problem solving jointly / Share data and intelligence

As an Inspector, how will you drive collaboration with partners? Build relationships by identifying key stake holders and establishing trust

As an Inspector, how will you drive collaboration with partners? Facilitating communication

As an Inspector, how will you drive collaboration with partners? Problem solving jointly / Share data and intelligence

How will you work with external partners to reduce demand for the long term Build relationships by identifying key stake holders and establishing trust

How will you work with external partners to reduce demand for the long term Facilitating communication

How will you work with external partners to reduce demand for the long term Problem solving jointly / Share data and intelligence

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Culture of constructive challenge

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Evidence based decision making

You are responsible for reviewing and challenging decisions of your team. How will you do this ensuring you are also creating a culture of ownership and learning? Turn mistakes into learning opportunities

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Define

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Reinforce

How do you manage and empower your teams to make their own decisions and let them know they are doing a good job? Monitor

How do you consider external factors when making a decision? Assess Legal and Policy Framework

How do you consider external factors when making a decision? Evaluate Community and Public Impact

How do you consider external factors when making a decision? Analyse Operational and Environmental Factors

How would you implement force priorities on your team? Define

How would you implement force priorities on your team? Reinforce

How would you implement force priorities on your team? Monitor

How will you improve public trust and confidence on your team? Be proactive

How will you improve public trust and confidence on your team? Be transparent

How will you improve public trust and confidence on your team? Be community focused

As an Inspector, how will you improve public trust and confidence in order to move GMP towards outstanding? Be proactive

As an Inspector, how will you improve public trust and confidence in order to move GMP towards outstanding? Be transparent

As an Inspector, how will you improve public trust and confidence in order to move GMP towards outstanding? Be community focused

How will you improve Quality, Standards and behaviour on your team? Define

How will you improve Quality, Standards and behaviour on your team? Reinforce

How will you improve Quality, Standards and behaviour on your team? Monitor

How would you improve standards on your team? Define

How would you improve standards on your team? Reinforce

How would you improve standards on your team? Monitor

How will you drive standards? Define

How will you drive standards? Reinforce

How will you drive standards? Monitor

How does your leadership empower your staff to drive high standards of quality, standards and behaviour? Define

How does your leadership empower your staff to drive high standards of quality, standards and behaviour? Development and support

How does your leadership empower your staff to drive high standards of quality, standards and behaviour? Recognise and reward culture

How will improve professionalism on your team? Define

How will improve professionalism on your team? Reinforce

How will improve professionalism on your team? Monitor

How do you team build? Lead by example

How do you team build? Foster inclusive team culture

How do you team build? Provide continuous professional development

How will you build a good performing team? Lead by example

How will you build a good performing team? Foster inclusive team culture

How will you build a good performing team? Provide continuous professional development

How will you manage competing demands and priorities? Effective prioritisation

How will you manage competing demands and priorities? Resource management

How will you manage competing demands and priorities? Strategic decision-making

How will you plan manage and monitor complex activity? Establish clear command and oversight structures

How will you plan manage and monitor complex activity? Use data, intelligence and technology for monitoring

How will you plan manage and monitor complex activity? Maintain proactive communication and adaptability

How will you identify, manage and mitigate operational threats and risks in line with national guidance? Conduct thorough risk assessments

How will you identify, manage and mitigate operational threats and risks in line with national guidance? Implement strong risk management strategies

How will you identify, manage and mitigate operational threats and risks in line with national guidance? Monitor and adapt in real-time

How will you manage inexperience within your team and upskill those who you manage? Provide mentorship and training

How will you manage inexperience within your team and upskill those who you manage? Offer regular feedback and development opportunities

How will you manage inexperience within your team and upskill those who you manage? Create a supportive environment with open communication

Our police force is facing a situation where our front line teams have a high proportion of student officers alongside an increasing number of newly promoted Sgts (ignore that bit if you are going for a sgt promotion) . What challenges does this bring to you as a Sgt/insp/CI and how will you manage those challenges? Challanges

Lack of knowledge and skills Lower confidence and decision making abilities Increased risk of mistakes or misconduct

As an Inspector, how will you develop a culture that encourages your team to develop themselves and improve personal or team performance? Continous Learning and Development mindset

As an Inspector, how will you develop a culture that encourages your team to develop themselves and improve personal or team performance? Recognise and reward improvement and excellence

As an Inspector, how will you develop a culture that encourages your team to develop themselves and improve personal or team performance? Create open and supportive environment

How will you identify skills gaps and develop your team? Communication

How will you identify skills gaps and develop your team? Observation

How will you identify skills gaps and develop your team? Governance

How will you lead, motivate, and engage with large teams? Establish clear communication and transparency

How will you lead, motivate, and engage with large teams? Foster team unity and collaboration

How will you lead, motivate, and engage with large teams? Provide motivation, support and developement opportunities

How will you motivate your team to be their best? Set Clear goals and expectations

How will you motivate your team to be their best? Foster a culture of recognition and accountability

How will you motivate your team to be their best? Lead by example and show genuine support

How will you motivate the team to achieve strategic priorities? Align team goals with strategic priorities

How will you motivate the team to achieve strategic priorities? Provide resources and support

How will you motivate the team to achieve strategic priorities? Foster a culture of recognition and accountability

How do you manage governance on your team? Define

How do you manage governance on your team? Reinforce

How do you manage governance on your team? Monitor

How would you manage wellbeing on your team? Promoting a supportive work environment

How would you manage wellbeing on your team? Implementing work-life balance initiatives

How would you manage wellbeing on your team? Providing access to wellness programs

How will you manage your own team’s performance and how would you align this to the force priorities? Define

How will you manage your own team’s performance and how would you align this to the force priorities? Reinforce

How will you manage your own team’s performance and how would you align this to the force priorities? Monitor

How will you maintain personal resilience and manage impact of others around you? Prioritise wellbeing and worklife balance

How will you maintain personal resilience and manage impact of others around you? Develop Emotional intelligence and stress management

How will you maintain personal resilience and manage impact of others around you? Build a strong support network

How will you motivate a team and ensure their own development is being looked after? Recognition and positive reinforcement

How will you motivate a team and ensure their own development is being looked after? Support and Development

How will you motivate a team and ensure their own development is being looked after? Clear goals and inclusive leadership

How will you drive performance within your team and what measures will you take to make sure it works? Define

How will you drive performance within your team and what measures will you take to make sure it works? Reinforce

How will you drive performance within your team and what measures will you take to make sure it works? Monitor

How will you improve, monitor and drive your team? Define

How will you improve, monitor and drive your team? Monitor

How will you improve, monitor and drive your team? Culture of continous improvement

How will you provide the best service delivery for the community you serve? Proactive community engagement

How will you provide the best service delivery for the community you serve? Effective resource management

How will you provide the best service delivery for the community you serve? Accountability and continous improvement

How will you introduce a culture of continuous improvement ? Encourage innovation and open feedback

How will you introduce a culture of continuous improvement ? Use data and performance metrics

How will you introduce a culture of continuous improvement ? Invest in training and development

How will you ensure your team are seeking to maximise quality, standards and behaviour ? Clear expectations and strong leadership

How will you ensure your team are seeking to maximise quality, standards and behaviour ? Regular monitoring and accountability

How will you ensure your team are seeking to maximise quality, standards and behaviour ? Recognition and continous development

How will you improve confidence and drive performance with a young in-service inexperienced team Structured training and mentorship

How will you improve confidence and drive performance with a young in-service inexperienced team Encouragement and constructive feedback

How will you improve confidence and drive performance with a young in-service inexperienced team Clear direction and supportive leadership