IAP2 Flashcards
What are the 3 foundations for public participation?
Values-based, decision-oriented, goal-driven
What are the 5 steps for planning public participation?
- Gain internal commitment
- Learn from the public
- Select the level of participation
- Define the decision & identify public participation objectives
- Design the public participation plan
What are the activities in PP Step 1 - gain internal commitment?
A1 identify decision-makers
A2 Profile orgs approach to PP
A3 Clarify the problem/opp & decision to be made
A4 Identify preliminary list of stakeholders
A5 Sponsoring orgs’ expectation for the IAP2 spectrum level
What is the IAP2 PP Spectrum level
Inform, Consult, Involve, Collaborate, Empower
What are 3 benefits of PP to an organization?
Early warning system for public concerns
Builds relationships with community
Increase support for project
What are 3 benefits of PP to an organization?
Early warning system for public concerns
Builds relationships with community
Increase support for project
What are the activities in PP Step 2 - learn from the public?
A1 Understand how people perceive the issues
A2 Develop comprehensive list of stakeholders
A3 Correlate stakeholders & issues
A4 Refine statement of problem/opp & decision
What are 3 methods for analyzing stakeholders?
Orbits of participation
Categorization of stakeholders (prim, second, tert)
Correlation of stakeholders
How do you correlate stakeholders & issues?
Use a matrix with list of problems.
Correlate list of stakeholders with:
1. level of impact decision will likely have
2. level of concern
What should be considered in Step 2 (learn from public) A4 Refine problem/opp/decision?
Consider how disparity between sponsor & stakeholder views can be addressed
Revise decision statement accordingly
What are the activities in Planning Step 3 - Select level of participation?
A1 Assess internal and external expectations
A2 Select the level on IAP2 spectrum
A3 Assess readiness of sponsoring organization
How do you select the level of public participation on the IAP2 spectrum?
Use worksheet with questions that assess Internal and External expectations for level of participation
Assess other factors that weren’t considered in worksheet
Then summarize the scores of expectation
What are some key elements of assessing the “readiness” of organization?
Are there:
constraints around decision
hidden agenda
necessary resources & time
level of commitment
What are the activities in Planning Step 4 - Define the decision & identify public participation objectives?
A1 Understand existing decision process
A2 Set PP objectives for each step in the decision process
A3 Integrate PP objectives into the decision process
A4 Check back to confirm objectives meet stakeholder needs
What is S4 A1 “Understand the decision process”
Everyone internal & external needs to understand the participation process
Outline process - actions, steps, timelines, participants, decision-makers, roles
What is meant by setting SMART objectives?
Setting objectives that are
Specific
Measurable
Achievable
Relevant
Time sensitive
What actions are needed in S4 A4 “Check to confirm objectives meet needs?
Meetings with org team to assess commitment to plan
Meet with members of all parties in stakeholder groups to assess interest
Review draft objectives with focus group of stakeholders
What are the activities in Step 5 - Design the PP plan?
A1 Determine plan format
A2 Integrate baseline data
A3 Identify techniques
A4 Identify support elements, including resources, budget, time, communications
A5 Establish evaluation methodology
What are the key elements of a PP Plan Format
S1 Baseline Data
S2 Techniques
S3 Comms Strategy
S4 Support Elements (schedule, budget, roles, operational)
S5 Evaluation plan
What type of baseline data should be integrated into the PP Plan (A5 S1?
Background
Project overview
Stakeholders & issues
Decision
Objectives
Can also add lessons learned, challenges, media coverage, etc. for future reflection
What are the basic formats of public participation that form foundation of techniques?
Share information
Collect & compile input
Bring people together
What is one important framework to use when choosing techniques?
Orbits of participation
How do you select techniques?
Assess a selection of techniques according to Spectrum level & decision process step objectives.
Use a list of evaluation criteria questions for each step.
In S5 A4 Identify support elements, what needs to be considered for the plan timeline?
milestones in decision process
legal or budget deadlines
political events
time for studies
response time
In S5 A4 Identify support elements, what needs to be considered for the plan budget?
available resources
costs for each component
overall cost
potential delays
available funding
outside resources
In S5 A4 Identify support elements, what needs to be considered for the plan roles and responsibilities?
content providers
process designer & implementers
relationships builders (stakeholders)
