IAP2

Question 1

What are the 3 foundations for public participation?

Answer 1

Values-based, decision-oriented, goal-driven

Question 2

What are the 5 steps for planning public participation?

Answer 2

1. Gain internal commitment
2. Learn from the public
3. Select the level of participation
4. Define the decision & identify public participation objectives
5. Design the public participation plan

Question 3

What are the activities in PP Step 1 - gain internal commitment?

Answer 3

A1 identify decision-makers
A2 Profile orgs approach to PP
A3 Clarify the problem/opp & decision to be made
A4 Identify preliminary list of stakeholders
A5 Sponsoring orgs’ expectation for the IAP2 spectrum level

Question 4

What is the IAP2 PP Spectrum level

Answer 4

Inform, Consult, Involve, Collaborate, Empower

Question 5

What are 3 benefits of PP to an organization?

Answer 5

Early warning system for public concerns
Builds relationships with community
Increase support for project

Question 6

What are 3 benefits of PP to an organization?

Answer 6

Early warning system for public concerns
Builds relationships with community
Increase support for project

Question 7

What are the activities in PP Step 2 - learn from the public?

Answer 7

A1 Understand how people perceive the issues
A2 Develop comprehensive list of stakeholders
A3 Correlate stakeholders & issues
A4 Refine statement of problem/opp & decision

Question 8

What are 3 methods for analyzing stakeholders?

Answer 8

Orbits of participation
Categorization of stakeholders (prim, second, tert)
Correlation of stakeholders

Question 9

How do you correlate stakeholders & issues?

Answer 9

Use a matrix with list of problems.
Correlate list of stakeholders with:
1. level of impact decision will likely have
2. level of concern

Question 10

What should be considered in Step 2 (learn from public) A4 Refine problem/opp/decision?

Answer 10

Consider how disparity between sponsor & stakeholder views can be addressed
Revise decision statement accordingly

Question 11

What are the activities in Planning Step 3 - Select level of participation?

Answer 11

A1 Assess internal and external expectations
A2 Select the level on IAP2 spectrum
A3 Assess readiness of sponsoring organization

Question 12

How do you select the level of public participation on the IAP2 spectrum?

Answer 12

Use worksheet with questions that assess Internal and External expectations for level of participation
Assess other factors that weren’t considered in worksheet
Then summarize the scores of expectation

Question 13

What are some key elements of assessing the “readiness” of organization?

Answer 13

Are there:
constraints around decision
hidden agenda
necessary resources & time
level of commitment

Question 14

What are the activities in Planning Step 4 - Define the decision & identify public participation objectives?

Answer 14

A1 Understand existing decision process
A2 Set PP objectives for each step in the decision process
A3 Integrate PP objectives into the decision process
A4 Check back to confirm objectives meet stakeholder needs

Question 14

What is S4 A1 “Understand the decision process”

Answer 14

Everyone internal & external needs to understand the participation process
Outline process - actions, steps, timelines, participants, decision-makers, roles

Question 15

What is meant by setting SMART objectives?

Answer 15

Setting objectives that are
Specific
Measurable
Achievable
Relevant
Time sensitive

Question 16

What actions are needed in S4 A4 “Check to confirm objectives meet needs?

Answer 16

Meetings with org team to assess commitment to plan
Meet with members of all parties in stakeholder groups to assess interest
Review draft objectives with focus group of stakeholders

Question 17

What are the activities in Step 5 - Design the PP plan?

Answer 17

A1 Determine plan format
A2 Integrate baseline data
A3 Identify techniques
A4 Identify support elements, including resources, budget, time, communications
A5 Establish evaluation methodology

Question 18

What are the key elements of a PP Plan Format

Answer 18

S1 Baseline Data
S2 Techniques
S3 Comms Strategy
S4 Support Elements (schedule, budget, roles, operational)
S5 Evaluation plan

Question 19

What type of baseline data should be integrated into the PP Plan (A5 S1?

Answer 19

Background
Project overview
Stakeholders & issues
Decision
Objectives
Can also add lessons learned, challenges, media coverage, etc. for future reflection

Question 20

What are the basic formats of public participation that form foundation of techniques?

Answer 20

Share information
Collect & compile input
Bring people together

Question 21

What is one important framework to use when choosing techniques?

Answer 21

Orbits of participation

Question 22

How do you select techniques?

Answer 22

Assess a selection of techniques according to Spectrum level & decision process step objectives.
Use a list of evaluation criteria questions for each step.

Question 23

In S5 A4 Identify support elements, what needs to be considered for the plan timeline?

Answer 23

milestones in decision process
legal or budget deadlines
political events
time for studies
response time

Question 24

In S5 A4 Identify support elements, what needs to be considered for the plan budget?

Answer 24

available resources
costs for each component
overall cost
potential delays
available funding
outside resources

Question 25

In S5 A4 Identify support elements, what needs to be considered for the plan roles and responsibilities?

Answer 25

content providers
process designer & implementers
relationships builders (stakeholders)