Human resources function Flashcards
meaning of recruitment
it aims at finding candidates who have the necessary knowledge to fill the vacancy
meaning of Job Description
describes duties of the job
written description of the job and its requirements
meaning of Job specification
specifies the minimum acceptable personal qualities needed for the job
written description of specific skills needed for the Job
examples of internal recruitment
word of mouth
internal bulletins
recommendation of current employees
notice board of the business
examples of external recruitment
bill boards
word of mouth
printed media
networking
advantages of internal recruitment
cheaper to fill post
provides opportunities for career paths within the business
reduces the chances of losing employees
disadvantages of internal recruitment
closes doors to new ideas from outsiders
employees who arent promoted may feel discouraged
limited applications to choose from to existing staff only
advantages of external recruitment
-new members bring new ideas into the business
there is a larger pool of members to choose from
helps the business to meet affrimative actions and BBBEE targets
disadvantages of external recruitment
information of CV,s may not be reliable
many unsuitable applications can slow down the selection process
this selection process may not be effective and an incompetent member may be chosen
selection process
evaluate CV,s and create a shortlist
check information in the CV,s and contract references
conduct interviews with shortlisted candidates
offer employment in writing to selected candidates
purpose of an Interview
to determine a candidates suitability for the Job
role of Interviewer BEFORE interview
-book& prepare the venue for the interview
-set the interview date and make sure all the dates are the same
- notify all the panel member conducting the interview of time and place
-allocate the same amount of time to interview each candidate on the program
role of interviewer DURING interview
allocate the same amount to each candidate
make the interviewee feel at ease
dont misinform/mislead the interviewee
Provide an opportunity for the interviewee to asl questions
role of Interviewee DURING interview
ask clarity seeking questions
make eye contact and have good body posture
listen carefully to the questions before responding
show confidence and have a positive attitude
Meaning of an employment contract
employment contract is an agreement between the employer and the employee and its legally binding
Aspects that should be included in an employment contract
-personal details of the employee
-details of the business eg employers name&address
-job title/position
-probation period
Legal requirements of the employment contract?
-The employer and the employee must both sign the contract
-employer and employee must agree to any changes
-the employment contract should include a code of conduct/ethics
- it may not contain any requirements that are in conflict with the BCEA
Requirements for terminating an Employment contract?
-the employer may dismiss an employee for valid reasons eg misconduct
-The employer may be retrenched
-employee resigns
-mutual agreement between employer& employee
meaning of Induction
new employees are familiarised with their new physical work environment
Purpose of induction
-give new employees a tour of premises
-make new employees feel welcome by introducing them their physical work space
-improve skills through in-service training
-communicate information about the products/services attached by the business
aspects included in Induction period
-Information to key people and immediate colleagues
-safety regulations and rules
-overview of the business
- tour of the premises
benefits of Induction period
-increases quality of performance
- allows new employees to settle in quickly and work effectively
- ensures that new employees understands rules and restrictions in the businesss
-decreases the need for on going training&development
meaning of placement
specific job is assigned to be selected candidates
the importance of training/skills development in HRM
-on going and upskilling of the workplace, encourages creativity
- an effective training program allows employees to strength their skills
-the investment in training that a company makes shows employees that they are valued
- the employee who recieves the necessary training is more able to perform in their job
Name and explain two salary determination methods
PIECE MEAL- paid according to the amount of products produced
TIME-RELATED- paid according to the amount of hours worked
link between salary determination & BCEA
-Businesses are suspended to deduct income tax from the employees taxable salaries
- BCEA outlines legalities such as the employment contract which may affect salary determination
-BCEA sets out conditions that ensure labour and human resources practices
give examples of fringe benefits
-medical aid fund
-pension fund
-funeral benefits
-staff discount
what is a benefit required by law and explain further
UIF-unemployment fund
-the employer and the employee each contribute 1%
- this fund also assists the dependants of a contributing worker who has died
-employers must pay unemployment insurance contributions of 2% of the value of each workers salary per month
what are the advantages&disadvantages of Fringe benefits?
-improve productivity=higher profitability
-businesses who cannot offer fringe benefits fail to attract skilled workers
- fringe benefits can be used as leverage for safety negotations
-businesses save money as benefit are tax deductable
Implications of acts on the human resources function
-Promotes resolution of labour disputes
-promotes the rights of employes/employee as outlined in the constitution
-Advances economic development
-Provides for unresolved disputes to be referred to labour courts
implications of the employment equity act on the human resources function
-equal pay for equal work
-retain designated groups through skills development program
-ensure that affirmative action promotes diversity in the workplace
-Display a summary of the act where employees can clearly see it
Implication of the skills development act on HRF
-contribute 1% of their salary bill to the skills development
-ensure training in the workplace is structured
-appoint full time consultant as a skills development facilitor
-assists managers in identifying skills needs to help them to introduce learnerships
implications of BCEA on the Human resources function
-workers must recieve double if they work during public hoildays
-they must have a break for 60mins after 5 hours of work
- businesses should not employ childern under the age of 16
-workers can take up to six weeks paid leave during a 36 month cycle
