Human Resource Management Flashcards
Human Resource Management
responsibility for maintaining the relationship between employees and the business
Relationship between Human and Resource Management
Human resource management plays a vital role in
ensuring that the business have the necessary
employees with the desired skills and abilities to
effectively perform in the duties.
The HR department also need to ensure that employees
are motivated and willing to perform tasks which align
with business objectives.
Motivation
is what drives a person to apply individual effort over a sustainable period of time.
Maslow’s Hierachy of Needs
Physiological, safety, social, esteem and self-actualisation.
The most basic needs are situated at the bottom of the hierarchy, progressing to higher level. An employee’s needs at a specific stage must be fulfilled before they can move up to the next level. Once satisfied it is no longer a motivator.
Physiological needs
theorised that people work to satisfy their physiological needs first, such as food and water. The wage that a business pays to an employee helps satisfy these needs.
Safety needs
Attempt to satisfy their safety needs, such as shelter and clothing. Businesses help to satisfy this need by providing safe working conditions and job security.
Social Needs
Once these first two needs have been satisfied, employees seek to satisfy their social needs. Work provides an opportunity for people to meet and form working relations that provide a sense of belonging.
Esteem needs
Esteem needs are satisfied when an employee’s work is appreciated and he or she is given recognition, promotion or added status in the business.
Self-actualisation needs
Self-actualisation needs refer to an employee’s desire to reach his or her full potential. To satisfy these needs, businesses must provide a workplace that encourages personal growth and development, interesting and creative jobs, and opportunities for advancement.
Maslow’s Hierachy of Needs Explanation
Important because it suggested that businesses have to create workplaces that attempt to satisfy all the needs of an employee. Businesses that attempt to motivate workers through pay rises or job security would only be satisfying lower order needs. Employees would not be fully motivated; and may become so dissatisfied and unmotivated that they become unproductive and/or leave the business, creating costs for the business in reduced efficiencies.
Strengths of Maslow’s Hierachy of Needs
Allows management to develop an understanding of individual needs — all individuals are different and have specific needs.
Allows management to be aware that employees will be at different stages of development and that they will need to be motivated using a variety of methods.
Weaknesses of Maslow’s Hierachy of Needs
Maslow’s Hierarchy of Needs is only a theory — it is not supported by empirical evidence and the stages in the hierarchy do not apply to all individuals.
The Hierarchy of Needs is very simplistic and one motivation strategy should be able to satisfy several needs at the same time.
Goal Setting Theory Locke and Latham
A motivational theory which states that employees strive to achieve well defined objectives. Managers are able to use goals which fulfil 5 key principles to motivate employees within the workplace.
Clarity
‘improve your performance’ is not as effective as setting clear achievable and specific measures, such as ‘improve sales by 10 per cent’
Giving goals clarity means making them unambiguous and measurable. It is important that everyone understands what is expected and the result that will be rewarded. A vague goal does not include any specific actions that could be taken to achieve this. In addition, there needs to be a clear end date for the goal to be achieved.
Challenge
People are often motivated by achieving something they have not successfully completed before. The opportunity to complete a task that is highly valued by the business can motivate an employee. There is no point in setting a goal that is beyond the capabilities of the employee, too easy, or does not seem to have much importance will not provide much in the way of motivation.
Commitment
It is generally recognised that the greater the input from the employee, the more likely it is that the employees will commit to it, which means that a more challenging goal can be set, leading to greater rewards in the end.
Feedback
Feedback provides opportunities to offer recognition for progress achieved, to make adjustments to the goal if necessary, and to ensure expectations are clear.
Frequency of feedback can depend on the timeframe of the goal.
Task Complexity
While goals should be challenging enough to motivate employees, it is important that the level of complexity of the associated tasks should not be overwhelming. Rather, the tasks set to achieve the goal should be straightforward enough that employees feel that they can fulfil them.
Strengths of Goal Setting Theory
Staff will perform at a higher standard due to their clear and specific goals, leading to a higher rate of productivity.
Better relationships between management and employees will occur as they work collaboratively to set goals and provide feedback.
Weaknesses of Goal Setting Theory
Setting goals that are too vague can lead to poor performance — goals that are not challenging can become demotivating.
Failing to meet a goal could be detrimental to an employee’s confidence.
Four Drive Theory Lawrence and Nohria
The Four Drive Theory attempts to identify the
basic human drives that determine all human behaviour
and apply these as a means of motivating employees in the workplace.
Drive to acquire
Achievement as in the desire to own material goods and non-material things, such as status and influence.
- tying monetary rewards to improvements in performance
-establishing high levels of performance as the norm, and the standard by which all employees are judged and rewarded.
Drive to bond
The drive to bond is most commonly expressed through a sense of belonging and the formation of relationships.
- Employees will be encouraged to trust and support each other.
- Personal friendships between employees will be fostered and supported.
Drive to learn
The drive to learn encompasses the need to understand the world around us, to be challenged mentally and be faced with interesting and varied experiences.
- Opportunities to learn new skills are provided on a regular and ongoing basis.
- Tasks are made as interesting as possible.
Drive to Defend
As the latent drive, defending comes into play in ensuring that the work environment is safe and non-threatening, with high levels of trust between employees and management.
- The workplace is welcoming and supportive, and intimidation is not used as a management technique.
- Managers treat all employees fairly and are seen to do so consistently.
Strengths of Four-Drive Theory
- The drives work independently, allowing management and employees to be flexible in the behaviours or strategies selected or implemented.
- Four Drive Theory is very adaptable to complicated or intricate environments or situations.
Weaknesses of Four-Drive Theory
Other drives besides the four outlined by Lawrence and Nohria may exist — these don’t necessarily explain all the individual characteristics that may motivate a person.
Some of the workplace applications involve competition between employees, which can have detrimental effects
Maslows compared with Locke and Latham
similarities
Both theories highlight the importance of achieving job satisfaction as a key motivator.
Both theories focus on achieving one thing at a time — Locke and Latham is one goal at a time, Maslow is one step in the hierarchy at a time.
differences
Maslow’s theory is an ongoing, long-term process through a series of steps, whereas Locke and Latham’s theory is more short term, in that the achievement of a goal ends the process, and a new process with new goals may be implemented.
Individual employees can be very significant in the goal-setting process, while managers are more significant in setting a tone that allows for the satisfaction of the different levels in Maslow’s Hierarchy of Needs.
Locke and Latham compared with Lawrence and Nohria
similarities
The rewards that come from the achievement of a goal in Locke and Latham’s theory can be linked to Lawrence and Nohria’s drive to acquire.
In both theories, cooperation between manager and employee is essential. With Locke and Latham this comes with the setting of goals and feedback. With Lawrence and Nohria it comes from the manager having to understand how each of the four drives will affect employee motivations
differences
Goal Setting Theory can be closely aligned to the objectives of the business while the Four Drive Theory concentrates more on the internal motivating forces within each employee.
In Locke and Latham’s theory, a person is usually pursuing one specific goal at any given time, while Lawrence and Nohria’s theory assumes that a person needs to satisfy all four drives simultaneously.
Maslow’s compared to Lawrence and Nohria
similarities
Both theories were originally devised as a means of explaining human behaviour in general and have been adapted for application as theories of workplace motivation.
Satisfying the drive to learn can be compared with having self-actualisation needs satisfied.
differences
Maslow’s theory has five different levels of needs in a hierarchical structure, while Lawrence and Nohria’s four drives are all considered to be of equal significance.
Maslow’s theory assumes a sequential set of steps. A person will satisfy one level in the hierarchy before moving to the next one. In contrast, satisfying the four drives can occur simultaneously.
Performance related pay
is a means of rewarding employees through monetary compensation when they perform their duties in a manner that equals or exceeds a set of pre-determined goals or criteria.
such as pay increases, bonuses and commissions, including share plans, profit sharing and gainsharing.
performance related pay short-term effects
Financial benefits such as pay increases, bonuses and commissions can influence short-term employee motivation in that they provide an immediate and tangible reward for effort and/or commitment to the business.
performance related pay long-term effects
Share plans, profit sharing and gainsharing tend to provide longer-term motivation, as the rewards may take a number of years to be achieved.
advantages performance related pay
Will only apply when there is actual performance improvement.
Reward are generally predictable and easily calculated.
improves productivity levels and thus engagement and commitment
disadvantages performance related pay
a business may not be able to afford performance-related pay (due to the high cost it may not be sustainable in the long term)
can create rivalries amongst employees and resentment for those employees who miss out
not all employees are motivated by pay
Career advancement
occurs when a person takes on a job that carries greater responsibilities or increased opportunities to provide leadership.
short term effects of career advancement
In the short-term it usually brings a pay rise and greater job security, which satisfy the low order needs on Maslow’s hierarchy.
The drive to acquire status and influence, the drive to bond, and the drive to learn can all be satisfied by promotion and career advancement. In the short term, satisfying these drives provides employees with a level of motivation.
long term effects of career advancement
In the longer term it provides a means by which some of the higher level needs in Maslow’s hierarchy can be satisfied. An opportunity to be involved in decision-making in a leadership position can satisfy the social needs; gaining responsibility through promotion can satisfy esteem needs; and providing creative and interesting work can satisfy self-actualisation needs.
Satisfying these drives can affect long-term motivation by encouraging the employee to remain with the organisation, and not seek opportunities elsewhere.
Advantages of career advancement
can provide a means of retaining valuable employees
will satisfy employees who desire a sense of achievement of extra responsibility.
Disadvantages of career advancement
employees may be promoted beyond their capacity
promotion positions cannot just be created - they have to have some purpose
Investment in training
refers to the direction of finances, or resources such as time, into the teaching of skills to employees.
short term effects of investment in training
Providing employees with additional skills can increase job satisfaction. A more highly skilled job will usually pay more, so naturally employees will take the opportunity to take on additional training in the short term to give them access to those types of jobs.
long term effects of investment in training
In terms of Maslow’s hierarchy, successful completion of additional training and personal growth supports the esteem and self-actualisation need by providing the employee with a sense of accomplishment.
Locke and Latham’s, skill development goals can be established for employees to contribute to the business.
Staff training also satisfies a number of the drives identified by Lawrence and Nohria through learning and improved comprehension.
advantages of investment in training
May improve employee retention as staff loyalty and motivation are improved
Benefits the business by improving the skills of employees so that they feel more confident and perform more productively
disadvantages of investment in training
A business may be unable to afford the costs of training
Business may pay cost of training only to have the employee leave for a position in other business.