HR Management Flashcards
What is the formula for Labour Productivity?
Output per period / Number of employees per period
What is the formula for Labour Turnover?
Number of employees leaving in a given period / Average number employed over a given period x100
What is the formula for Absenteeism?
Number of staff absent / Number of staff in total x100
What is the formula for Labour Costs per Unit?
Total labour costs / Total output
What is the formula for Employee Costs as a Percentage of Turnover?
Employee costs / Sales turnover x100
What is the formula for Retention Rates?
Number of employees with one or more year’s service / Overall workforce numbers x100
What is the defintion of Labour Productivity?
It is a measure of the output per worker in a given time period.
What is the definition for Labour Turnover?
The proportion of employees leaving a business over a period of time - usually a year.
What is the definition for Absenteeism?
The proportion of employees not at work on a given day.
What is the definition of Employee Costs as a Percentage of Turnover?
It measures the percentage of sales revenue needed to cover labour costs.
What is the definition of Labour Costs per Unit?
A measure of the average labour costs involved in producing one unit of output in a given time period.
What is the defintion of Retention Rates?
The proportion of employees with a specified length of service (normally one or more years) as a proportion of the total workforce.
What is the definition of HR?
The people of a business or organisation, regarded as a significant asset in terms of skills and abilities.
Whats is the definition of HR Management?
The department of a business or organisation that deals with the hiring, administration and training of staff.
What is the definition of an Aim?
It is a long term goal that a business wants to achieve.
What is the definition of an Objective?
It is a short term step to help the business to achieve their aim.
What are the examples of HR Objectives?
-Labour Productivity
-Employee engagement and involvement
-Talent development
-Training, Diversity
-Alignment of values
-Number, skills and location of employees.
What is the definition of Employee Engagement?
The connection between a businesses employees and its mission, vision and objectives.
What is the deinifition of Aligning values?
Making sure everyone has the same values and understands how their goals help and it’s an HR objective because the very essence of the business needs to be intergrated into every department of the business.
What are the Internal Influences on HR objectives?
-Employee relations
-Overall performance of business
-Corporate culture (aligned values)
-Ogranisational structure (more controlled = less going wrong, less controlled = more motivated)
-Financial constraints
What are the External Influences on HR objectives?
-Legislation (follow laws)
-Actions of competitors
-Stucture of the population (unemployment)
-Economic factors
-Political factors (new laws mean they may have to have a more diverse workforce)
-Technological factors
-Social factors (sometimes industries aren’t popular e.g. hospitality)
What is a Hard HR Strategy?
Treats employess as just another resource of the business.
What is a Soft HR Strategy?
Treats employess as the most important resource of the business and a source of competitive advantage.
What are the Characteristics of a Hard HR Strategy?
-Short term approach
-Minimal communication
-Little empowerment and delegation
-Financial methods of motivation
-Suits autocratic leadership
-Taller organisational structure
What are the Characteristics of a Soft HR Strategy?
-Long term approach
-Two-way communication
-Non-Financial methods of motivation
-Encourages promotion/talent development
-Suits democratic leadership
-Flatter organisation structure
What are the Benefits of Low Retention?
-New staff will bring new ideas
-New staff are less skilled so won’t need to be paid as much
-More diverse workforce
-More enthusiastic
-Could lose lazy workers
-Don’t have to spend money on developing staff/ benefits
-Could recruit staff trained by competitors, reduced costs
What are the Drawbacks of Low Retention?
-Higher costs
-Time has to be spent on recruitment and training
-Staff not skilled, may effect their reputation
-May go to competitors after training them
-Poor talent development
-Lack of loyal and experienced staff impacts productivity and customer service
What is Empowerment?
A series of actions designed to give employees greater control over their working lives.
What is Job Design?
The process of deciding on the content of the job in terms of its duties and responsibilites.
Job design is about the task and responsibilites that are grouped into a specific job.
What are the Five Job Characteristics from Hackman & Oldham’s Model?
-Skill variety
-Task identity
-Task significance
-Autonomy
-Job feedback
What is Skill Variety?
-A job that uses many different skills and talents for a person
-Being asked to do lots of different things, not just having a monotonous repetitive job
What is Task Identity?
-Having a clear defined beginning, middle and end to a given task
-Workers knowing what they are supposed to do and when they have successfully completed a task
What is Task Significance?
-Having a substantial impact
-The task matters to people either within the organisation or to society
What is Autonomy?
-Individuals having freedom to accomplish their tasks
-The ability to schedule work as well as figuring out how to get the tasks done
What is Job Feedback?
-Employees being kept in the loop about their performance
-Employees being told what they are doing well and what they aren’t
What are Organisational Charts?
Diagrams that show the internal structure of the business. They make it easy to identify the specific roles and responsibilities of staff.
What are Levels of Hierarchy?
They layers of authority in a business.
What is Span of Control?
How many people someone in a business directly looks after.
What is Chain of Command?
How many layers there underneath someone in a business.
What is Delegation?
The passing down of authority to more junior employees.
What are the Advantages of Delegation?
-Reduced workload for managers
-Staff feel trusted -> more motivated
-Employees gain more skills
What are the Disadvantages of Delegation?
-Wrong decisions may be made as employees don’t have the required skill set
-Less efficient or damage business reputation
-Not completed to required standard
-Could lead to ethical problems if it’s constantly happening (as they aren’t paid a managers salary)
What are the Advantages of a Tall Organisational Structure (narrow span and long chain)?
-Lots of opportunities for promotion (motivation) -> high retention rates
-More control over staff (more productive)
-Managers have a lower workload (more productive)
-Can focus more on strategic planning than the day to day business
-Closer relationships between managers and staff
What are the Disadvantages of a Tall Organisational Structure (narrow span and long chain)?
-Communication may be difficult
-Demotivating due to control
-Expensive (more management)
-Longer decision times
-Staff have less autonomy
What are the Advantages of a Flat Organisational Structure (wide span and short chain)?
-Easy to communicate (quicker)
-Motivating due to freedom
-Cheap (less management)
-Quicker decision making
-More autonomy/ more delegation
-New ideas
What are the Disadvantages of a Flat Organisational Structure (wide span and short chain)?
-Not many opportunities for promotion
-Less control over staff (less productive)
-Managers have a higher workload (less productive)
-Wider span -> less time with each employee -> demotivated or lazy -> less productive
What is a Matrix Structure?
Combines the traditional departments seen in functional structures with project teams.
Individuals work across teams and projects as well as within their own department or function. (there’s not one point of authority, work collaboratively to reach each goal).
What is Centralisation?
Decisions are made at the top of the hierarchy.
What is Decentralisation?
Decision making is spread out to include junior managers.
What are the Advantages of Centralisation?
-Easier to implement common policies and practices by the business
-Prevents other parts of the business becoming too independent
-Quicker decision making
-Avoids duplication of roles