HPM 10.3 – Personnel transactions manual Flashcards
Who has central control of all civil service exams?
CalHR
What CHP location is in charge of administering all CHP exams?
SSES (Selection Standards and Examinations Section)
When applying for a new position, promotion, or specialty position, what document is now required to be completed?
STD678 – Examination/employment application. (No longer submit a memo through channels)
What form is required to be completed prior to filling position? What is the time frame for submitting that form to the appropriate assistant commissioner?
A CHP 127 (Request for Position Action) shall be submitted via electronic mail through channels to the appropriate Commissioner. A CHP 127 package may be submitted via e-mail up to, but not exceeding, 90 days in advance of an anticipated position vacancy.
When conducting a non-uniformed pre-employment interview, what two forms are completed during by the applicant during that interview?
CHP 101 – Appropriate use of information systems, and CHP420 – Applicant drug history questionnaire
What questions are prohibited for non-sworn personnel during the interview?
Any inquiry into a protected status or question that could limit employment based upon a protected status, questions on disabilities, union affiliation, arrests which did not result in convictions.
Retired annuitants (RA) shall not work more than how many hours a year per PERS rules?
– 960 hours
Uniformed employees must request reinstatement within what time frame after separation?
3 years
Who approves a uniformed employee’s reinstatement and what rank does that person reinstate at?
Commissioner approves reinstatement. Reinstatement is always at the rank of officer, regardless of the rank that the separation occurred at.
Reinstated employees shall serve a probationary period of how long?
1 year
Temporary Leave of Absence – Commanders may grant a leave of absence for how long?
Not to exceed 30 calendar days
Commanders may grant informal leave of absence. How long is that period for?
Commanders may grant informal leave of absence without pay for a period not to exceed 11 working days in a 22-day period or 10 working days in a 21-day period or 11 consecutive days between periods.
How long is short term military leave? Long term military leave?
Answer – short term is less that 6 months or 180 days. Long term is more than 6 months and less than 5 years.
How long is FMLA leave for?
FMLA requires employers to provide 12 weeks of unpaid, job-protected leave during a 12-month period for eligible employees
When FMLA and CFRA conflict, which benefit does the employee get?
Where FMLA and CFRA laws differ, the most generous or less restrictive leave provisions must be applied
How long must an employee have worked to be eligible for FMLA?
at least 12 months of state service in which they worked 1250 hours or more
Can an employee use leave credits during FMLA leave?
Yes. Sick leave credits must be used in accordance with the respective MOU
What are the two types of separations from state service?
Temporary – include all types of leaves of absence including informal and temporary leave, military leave, suspension, termination for medical reasons, involuntary leave, layoff, and disability retirement.
Permanent – include dismissal, voluntary resignation, automatic resignation (AWOL), rejection during probation, termination for failure to meet conditions of employment, termination of limited term, TAU, career executive assignment, or exempt appointments, service retirement, or death of an employee.
If an employee is AWOL what should a commander due?
if an employee is more that 4 hours AWOL, the commander should attempt to contact the employee. If the employee is AWOL for 5 or more consecutive work days, then the commander shall immediately serve the employee at their last known address a written notice of AWOL and separation.
When an employee separates from the department by resignation, what shall the commander do with the employee?
shall hold an exit interview to determine reason for separation and provide a recommendation regarding rehire. The employee shall also be told of permissive reinstatement and the 3 year time line.
When a salary overpayment or account receivable occurs, what is the time frame for recovery and how is it collected?
State must initiate action within 3 years from the date of overpayment. The collection cannot exceed 25% of the employees net salary, Applicable MOU is controlling. It is collected through payroll deduction, personal cash or check, or leave credit deduction.
If any employee is transferring leave credits to another employee who is a family member, what is the minimum leave credit balance they must have after completing the transfer?
80 hours
What form is filed for an application for secondary employment?
CHP318
A secondary employment request to practice law must be approved by whom?
Office of Internal Affairs.
How long is a CHP318 valid for?
unless specified otherwise, the CHP318 expires on the next annual appraisal evaluation date and is renewed annually
Can you use sick leave credits while on vacation?
yes if you become ill or injured while on vacation and unable to continue your vacation activities, or for medical exams during your vacation time.
Bereavement leave is for how long?
Three 8-hour days. If travel is required, the employee is entitled to one day before and after the three days, but it is credited from their sick or leave banks.
According to the ADA, where must employee medical records be kept?
in a locked file, completely separate from the employee’s personnel file
In the case of a death of a current of former employee, who shall the commander notify?
Office of the Commissioner
What is the maximum time period off for the birth or adoption of a child?
up to one year. This can be paid or unpaid depending on the use of leave credits.
