How to make an Effective Presentation Flashcards
What are the 3 Keys to getting your message across?
Tell them what you are going to tell them
Tell them
Tell them what you told them
What matters most on the delivery of a presentation?
55% Body Language
38% Tone
7% Words
What are the don’ts when presenting to an audience?
Be conscious of the difference between Movement and Pacing
Avoid: jiggling, pet phrases, swaying…
Avoid humour that is inappropriate
Never underestimate the power of timing and energy cycles
What are the DOs when speaking to an audience?
Start with an interesting statement, observation, etc.
Strive for variety in your voice and maintain a brisk pace
Use audio-visuals to keep the audience engaged
Use eye contact
SMILE - OFTEN
How to control nervousness and anxiety?
Know your materials Turn nervousness into energy Breath Chit chat before starting DO NOT TAKE YOURSELF TOO SERIOUSLY
What are some of presentation equipment, how should they be used?
PowerPoint, Visio, InDesign Flipcharts Handouts Bios ONLY USE TOOLS AS SUPPLEMENT TO ENHANCE YOU!
When reviewing a presentation what are the points to pay attention?
The Audience: who are you speaking to? (dress accordingly)
The message: what are you trying to say
The Style: how are you going to deliver the message?
How to tailor a presentation to the specific audience?
Understand your client's industry Read their literature and annual reports Observe how they dress, and corporate culture Recognize their personal characteristics Work hard at listening
How to make a message across a presentation - what are you trying to say?
Emphasize benefits
Focus on the main points
Prioritize: list the client’s goals and objectives
Coordinate with the project schedule
Summarize key issues
Provide detailed information in a written format
Be sure everyone on the team knows the message
Do your homework and rehearse
How to plan the style of the presentation - before the presentation?
Find a style that's comfortable for you Plan the presentation to fit the room Plan the seating arrangement Pay attention to details Offer refreshments Rehearse
How to deliver the message - during the presentation?
Be enthusiastic
Keep the client’s attention focused
Keep the visuals simple
Distribute “leave behind” materials at the end
Maintain eye contact with the client
Maintain flexibility and adapt where necessary
Maintain a sense of humour
What should be done after a presentation?
Evaluation: Conduct a “post-mortem”
Follow up promptly with any additional information/actions
Keep in touch (without being obnoxious)
If not successful - try to get client feedback
BE GRACIOUS
How to plan a presentation - intellectual steps?
Determine and narrow the topic Consider the intended audience Consider the client's objectives Develop a timeline to allow for research, composition and creation of the presentation, building in time for technical glitches along the way Make a Content Outline
How to plan a presentation - physical steps?
Evaluate available media and select
Check out the presentation room
Create a storyboard
Decide if the selected technology will work with the topic, audience, presentation room and team skills
Have a Plan B - without the use of technology should it fail
How to Create a presentation?
Research the content Compose the content Review the content Construct the presentation Review the presentation: Is the message clear? Is editing required? Has the presentation been proofread for spelling errors/typos? Is the presentation visually pleasing? Does the presentation meet the client's requirements, including length?
