Homework week 1

Question 1

Identify 4 tasks of an Administrative Assistant?

Answer 1

> using databases and filing documents.
Answering the phone and working in reception.
Sending and receiving emails and making diary appointments.
Using photocopier and fax machines.

Question 2

Identify 4 skills and qualities of an Administrative Assistant?

Answer 2

> Good with people - They need to have an approachable manner.
Good organisational skills - Their work will have to organised.
Flexible - They will have to be able to cope with change to their work schedule.
Good knowledge of business software - they will be expected to know how each software works.

Question 3

Describe the content of a Job Description and a Person Specification?

Answer 3

> A job description can clearly identify and record the tasks (also known as Duties) and other details of the job.
A person specification outlines the main skills and qualities that the type of person that would be suitable for the job should have.
These details in the Person Specifications will usually be split into the following categories.
*Essential ( these suitable must be present in a candidate)
*Desirable (extra qualities that would be present in a “perfect” candidate)

Question 4

State what is a Skill Scan is used for?

Answer 4

> A skill scan is used to inform discussions about your experience and be used to assess your strengths and areas for development.