Handout 2 Flashcards
Facility managers must inspect the mechanical areas of the property. S/he must also ensure that adequate records are being kept for preventive maintenance measures. An
example of this is an evaluation of machine replacement to ensure smooth operations.
Mechanical records
Facility managers must identify if there are any deficiencies that
must be addressed pertaining to building registration and other related government
requirements.
Compliance with legislation
Facility managers must check the complete set of building plans, especially when
alterations are proposed to be made.
Building plans
Facility managers must consider the status of cleaning, carpet repair, wall
coverings, ceilings, and lighting. The common areas of the property should be properly
maintained, especially as this minimizes liability
Interior quality
Facility managers must carefully examine if there are any cracking or
other signs of structural problems in the facility. A qualified structural engineer should be hired
to perform a detailed review of any of these conditions. A roof survey is also essential and helps
in budgeting.
Foundation and exterior
Facility managers must review if the empty places in the facility are clean or require
additional demolition to make the space marketable.
Vacant space
Facility managers must conduct a thorough review of current management
and leasing personnel. It is important to spend time evaluating the personnel who will be working
at the property since the success of any plan depends on the knowledge and effectiveness of the
people implementing it.
Property operations
Facility managers must perform tenant interviews. This is an important step
that is often overlooked. While inspecting the property, the manager should coordinate an effort
to take as much time as necessary to hear tenant comments on property management and
maintenance.
Tenant feedback
What are the three options that companies have to consider in acquiring a building?
- Own/Build New Building
- Lease
- Rent
How long is the occupancy period for purpose-built building?
25 years or more
How long is the occupancy period for long lease building?
Between 7 and 25 years
How long is the occupancy period for short lease building?
Up to 7 years
How long is the occupancy period for tenant fitted-out building?
Between 5 and 15 years
How long is the occupancy period for furnished building?
Between 1 and 5 years
How long is the occupancy period for totally serviced workplace?
Up to 1 year
Refers to a “ready-to-use” office space that goes beyond the traditional setup of an office
Totally Serviced Workplace
This is ideal in serving a full-time, part-time, branch, project, start-up, or a team
demand for space.
Office Space
This pertains to the operational domain of any organization whose business does
not require a physical office but a simulated work environment using technology to perform work
at any location.
Virtual office
This provides workplace recovery to support business continuity during an
incident.
Disaster recovery
It is the process of communicating the objectives and needs of an owner, or prospective owner, of
a facility to a designer or design team in order for them to prepare the design of a new or refurbished
facility.
Briefing
This involves the actual building, manufacturing facility, and
system requirements needed in the facility design and management.
Construction and/or installation
This involves providing on-site testing, quality assurance,
specifications audit, punch listing, and all other compliance crosschecking of the agreed
requirements and/or acceptance test.
Testing and commissioning
This involves the formal transfer of the product, system, or building to end-user after
the successful testing or commissioning
Handover
This involves the official utilization of the unit or facility by the end-user
for business as usual operations or transaction.
Start-up of operations
