Glossary Flashcards
Ag
Agreements
mutually binding contracts used to define the initial intentions for a project
Organizational Process Assets
Enterprise Environmental Factors (EEFs)
Business Case
gives business need and cost-benefit analysis that justify and establish the boundaries for the project
Assumption Log
Used to record assumptions and constraints throughout the project life cycle
Identified in the business case prior to initiation and will flow into the project charter
High-level
- Organizations market
- How competition and strategic forces impact the project
- Environmental factors (location and climate)
- Org culture
Detailed
- Defining technical specs
- Estimates
- Schedule
- Risks
Project Management Plan
- How the project will be executed, monitored and controlled, and closed
- Integrates all other management plans and baselines, and all info needed to manage the project
- Outlines scope, time, cost, and overall size and depth of the project
- Should be robust enough to respond to ever changing environment
- Once baselined it can be changed through perform integrated change control
Approved Change Requests
- Corrective action, preventative action, or the repairing of a defect
- Need to be scheduled and implemented by project team and can impact any area of a project
Work Performance Data
- Viewed as the lowest level of detail from which information is derived from processes
- Gathered through execution of work and passed to controlling processes for further analysis
- Examples: KPIs, technical performance measures, start and finish dates, number of change requests etc
Deliverables
- Any unique, verifiable product, result or capability that is required to complete a process, phase or project
- Outcomes of project and include components of the project management plan
Issue Log
- Documents problems, inconsistencies that occur unexpectedly and require action from you or your team so they don’t impact project performance
Information Management
Knowledge is shared using knowledge management tools which people document their knowledge so it may be shared accurately
Examples:
* Lessons learned registers
* Library services
* PMIS
Explicit Knowledge
- Expressed in words, pictures, or numbers
- Stored in media (textbooks or web pages)
- Easy to communicate and distribute in technical docs such as user guides
Tacit Knowledge
- Consists of a persons beliefs or insights
- Harder to express
- Intuitive and rooted in experience or practice
Monitoring
Collecting, measuring, and assessing measurements and trends to improve processes
* Provides insight into the status of the project and identifies areas that need attention
Controlling
determining corrective or preventive actions that return the project to a healthy path and following up on action plans to determine if actions resolved issues
Change requests
- may be issued to expand, adjust, or reduce scope, product scope, or quality requirements
- May make it necessary to collect and document new requirements
- Can impact the project management plan, project documents, or deliverables
- Any stakeholder can request changes and process it for review and disposition
Corrective Action
Type of Change Request
realigns performance of the project work w/ the project management plan
Preventitive Action
Type of Change Request
ensures the future performance of the project work is aligned with the project management plan
Defect Repair
Type of Change Request
modifies a nonconforming product or product component
Alternatives Analysis
Data Analysis Type
Select corrective actions or a combination of corrective and preventive actions to employ when a deviation occurs
Cost-Benefit Analysis
Data Analysis Type
Determine the best and most cost-effective corrective action in the event of project deviations
Earned Value Analysis
Data Analysis Type
Provides an integrated perspective on scope, schedule, and cost performance
Root Cause Analysis
Data Analysis Type
Focuses on identifying the main reasons for a problem. Can be used to identify the reasons for a deviation from your project management plan and the areas the project manager should be focus on to achieve project objectives
Trend Analysis
Data Analysis Type
- Used to forecast future performance based on past results
- Looks ahead for expected slippages and warns the project manager of problems that might occur later in the schedule if current trends persist
Variance Analysis
Data Analysis Type
- Reviews the differences between planned and actual performance from an integrated perspective of cost, time, technical and resource variances
- Can include duration estimates, cost estimates, resource utilization, resource rates, and technical performance
Change Control Board (CCB)
- Members vote to make decisions
- Amount of control you have over changes depends on the project area, complexity of the project, terms of the contract, and the environment
Configuration Management
Deals with modifications made to the product of the processes to make the product
Configuration Control Activities
- Configuration item identification
- Configuration item status accounting
- Configuration item verficiation and audit
Change Management
Deals w/ changes made to project baselines
Change Control Activities
- Identify, document, and approve or reject changes to proejct documents, delvierables, or baselines - identify, document, decide, track
