General Project Management Flashcards
What is a project?
Temporary
Create unique outputs
Drive change
Project Charter
Gives project manager authority
Sets stakeholder expectations
Prevents constant change
Who signs the Project Charter?
Someone with access to funding
- Sponsor
- Someone in senior management
- Committee
The Project Management Plan includes…
Plans
Baselines
What two lifecycles are part of PM planning?
Project Lifecycle (phases, etc.)
Development Lifecycle (waterfall, agile, etc.)
What is a result of having multiple sponsors on the Project Charter?
More time communicating
More time in Configuration Management due to competing needs
How should you start each Phase?
With the initiating process - including reviewing and updating the Project Charter
Assumption Log
Started from time of initiation
Can later be used to identify risks
Constraints can also be stored in the assumptions log
The Project Manager must be constantly…
Re-evaluating whether the project is in line with objectives and fit (e.g. if the organization changes, if new projects start, etc. the Project Manager should question whether the project still makes sense)
What is a sign there is no management strategy?
If previous PM said he had to “constantly push the team to get anything done”
Multi-criteria decision analysis…
Considers factors with weights to decide on resources or other things. This is different from source selection criteria which are just for procurement.
Research: Know the differences when you have a controlling PMO, supportive PMO, etc.
Research: Know who the PM reports to in all scenarios (matrix, functional, etc.). For example, in a balanced matrix organization, the Project Manager reports to a Functional Manager.
Always be aware of whether you are in Initiating, Planning, Executing, Controlling or Closing. Sometimes PMP exam questions will mention that you are in “Executing”, then give you a lot of useless information, and the correct answer is simply the only tool that can be used within “Executing”.
